Board of Directors

Regular Meeting of the Board of Directors Meeting No. 29 City of Hot Springs Tuesday, December 6, 2011, 7:00 p.m. Board Chambers, City Hall 133 Convention Boulevard In order to ensure fairness to all who wish to be heard, while maintaining orderly and timely meetings, the Board of Directors has established a uniform policy for receiving public input. Anyone wishing to comment on a specific agenda item should place one's name on the sign‐up sheet, available at the entrance to the Board Chambers. Comments will be limited to three minutes for each person. Discussion by the Board Members or questions to the person will not be included in this time limit. The Board of Directors request and appreciate your cooperation with these procedures. Invocation‐ Jo Ann Carter Pledge of Allegiance Call to Order Order of Business Subject 1. Roll Call of Board of Directors 2. Consider Approval of the Agenda 3. Consider Approval of Minutes of Board Meeting ¾ Regular Meeting held on November 15, 2011 4. Recognition of Guests ¾ Presentation of New K9 and Acknowledgement and Appreciation of Donation from Ryan Orrell. ¾ Sharefest Report and Video ¾ Other Guests 5. Consider City Manager’s Report 6. Board of Directors Announcements 7. Consider Acknowledgement of Financial Statements Notice for August, September and October, 2011 Consent Agenda Section Items placed in this section are a matter of routine business which are expected to involve little or no discussion by the Board or the public. The Consent Agenda is usually voted on in mass. However, if any two Directors so desire, individual items may be discussed and/or voted on as a separate matter of business. 8. Public Safety (November 15, 2011) 9. Consider Resolution No. R‐11‐229 Approving An Application for 2011‐2012 General Improvement Funds (GIF) Grant Program by Arkansas House of Representatives. $15,000 10. Consider Resolution No. R‐11‐230Approving A Contract With West Central Planning and Development District (WCAPDD) For Project Administrative Services Concerning Hot Springs Drainage Project #794‐ 00095‐08. $27,340 11. Consider Resolution No. R‐11‐231 Approving A Master License Agreement With Arkansas Midland Railroad Company, INC. For Installation Of City Utilities Within Railroad Right Of Way. 12. Consider Resolution No. R‐11‐232 Extending A Contract With Matrix Imaging Solutions For Printing And Mailing Of Utility Bills And Providing Services Related To Electronic Bill Pay And Presentment.$80,000 13. Consider Resolution No. R‐11‐233Extending An Agreement With Penn Credit Corporation For Collection Services For The City Of Hot Springs, Arkansas. 14. Consider Resolution No. R‐11‐234 Extending An Agreement With Summit Bank For The Provision Of Certain Banking Services For The City Of Hot Springs, Arkansas.$19,200 15. Consider Resolution No. R‐11‐235 Extending An Agreement With US Bank For Certain Credit Card Processing Services For The City Of Hot Springs, Arkansas. $63,000 16. Consider Resolution No. R‐11‐236Extending An Agreement to BLX, INC for Certain Arbitrage Calculation Services. 17. Consider Resolution No. R‐11‐237 Approving A Lease With Seiz Sign Company For Installation Of Automated Meter Reading Equipment On A Billboard Located At Albert Pike Road And Macon Terrace Road. 18. Consider Resolution No. R‐11‐238 Expressing The Willingness Of The City Of Hot Springs To Utilize Federal‐Aid Monies For The Installation Of A New Traffic Signal At The Intersection Of Airport Rd And W. St. Louis Street. 19. Consider Resolution No. R‐11‐239 Approving Contract With Atoka Engineering, INC. For Engineering Services For The Hot Springs Creek Tunnel Rehabilitation Project. $53,678 20. Consider Resolution No. R‐11‐240 Accepting Certain Water Improvements For Little Mazarn Water Improvement District #44. 21. Consider Resolution No. R‐11‐241 Awarding Annual Supply Contract For Sodium Aluminate To DNS Equipment. 22. Consider Resolution No. R‐11‐242 Rejecting All Bids Received For The Financing Of City Hall Roof And HVAC System. New Business 23. Special Public Safety Report‐Site Seeing Parking Spaces  24. Consider Resolution No. R‐11‐243 Awarding A Contract To VEI General Contractors, INC For The Wastewater Pump Station‐Project 10D. $612,013 25. Consider Resolution No. R‐11‐244 Endorsing Preliminary Design Alternative One (Emory Crawford Connector) For The Highway 88 (Higdon Ferry Road) Widening Project Phase III(Job #061214) 26. Consider Resolution No. R‐11‐245 Awarding Approving An Agreement With Strategic Government Resources, Inc. For Certain Executive Consulting Services For A City Manager Search. $23,000 27. Consider Ordinance No. O‐11‐45 An Ordinance Of The City Of Hot Springs, Arkansas Authorizing The Financing Certain Capital Improvement Projects, And For Other Purposes 28. Consider Ordinance No. O‐11‐46 Authorizing Amendments To The Budget For The City Of Hot Springs, Arkansas, For The Year 2011; And For Other Purposes. 29. Consider Ordinance No. O‐11‐47 Amending H.S.C. 16‐5, Sign Code, By Providing Exemption For Temporary Signs Until January 1, 2013. 30. Consider Ordinance No. O‐11‐48 Accepting the Annexation of Certain Territory Located At 2803 Albert Pike And Revising The Future Land Use Map; And For Other Purposes. 31. Consider Ordinance No. O‐11‐49 Waiving The Requirements Of Competitive Bidding For A Contract With URETEK, ICR Mid South, L.P. For Certain Manhole Sealing Processes And Products. Other Business 32. Consider Board of Directors’ Items for Discussion. 33. Adjournment PUBLIC COMMENTARY After adjournment of the business meeting, the Board will allow a twenty‐one (21) minute period for Public Commentary in which each citizen/guest can speak for a total of three (3) minutes on any subject pertaining to city business including items for which they could not speak due to a failure of a motion. Persons will speak in the order in which they are recognized by the presiding officer (Mayor).