Board of Directors

Regular Meeting of the Board of Directors Meeting No. 28 City of Hot Springs Tuesday, November 15, 2011, 7:00 p.m. Board Chambers, City Hall 133 Convention Boulevard In order to ensure fairness to all who wish to be heard, while maintaining orderly and timely meetings, the Board of Directors has established a uniform policy for receiving public input. Anyone wishing to comment on a specific agenda item should place one's name on the sign‐up sheet, available at the entrance to the Board Chambers. Comments will be limited to three minutes for each person. Discussion by the Board Members or questions to the person will not be included in this time limit. The Board of Directors request and appreciate your cooperation with these procedures. Invocation‐ Dusty Diggs Pledge of Allegiance Call to Order Order of Business Subject 1. Roll Call of Board of Directors 2. Consider Approval of the Agenda 3. Consider Approval of Minutes of Board Meeting ¾ Regular Meeting held on October 17, 2011 4. Recognition of Guests ¾ Sergeant First Class Jeremy C. Parker, US Army Station Commander at the US Army Recruiting Station located in Hot Springs. ¾ Proclamation designating November as National Hunger and Homelessness Awareness Month. ¾ Sharefest Report and Video ¾ Other Guests 5. Consider City Manager’s Report 6. Board of Directors Announcements Consent Agenda Section Items placed in this section are a matter of routine business which are expected to involve little or no discussion by the Board or the public. The Consent Agenda is usually voted on in mass. However, if any two Directors so desire, individual items may be discussed and/or voted on as a separate matter of business. 7. Consider Resolution No. R‐11‐206 Authorizing The Filing Of A Grant Application With The Arkansas Department Of Aeronautics For Certain Airport Improvements (Construction Of A Hanger). $450,000 8. Consider Resolution No. R‐11‐207 Authorizing The Filing Of A Grant Application With The Arkansas Department Of Aeronautics For Certain Airport Improvements (Drainage And Paving Improvements).$150,000 9. Consider Resolution No. R‐11‐208Extending An Agreement With Avfuel Corporation For The Provision Of Aviation Fuels At The Hot Springs Municipal Airport . Projected Revenue $565,000 10. Consider Resolution No. R‐11‐209 Extending A Contract With Fleetcor Technologies, INC. For Off‐Site Fueling And Fuel Management Services For 2012. ($30,037.66 in 2010) 11. Consider Resolution No. R‐11‐210 Extending A Contract With Coulson Oil Company, Inc. For The Purchase Of On‐Site Fuel For 2012. ($1,044,322.61 in 2010) 12. Consider Resolution No. R‐11‐211 Extending An Agreement With Family Medicine Clinic For Physical Exams For Uniformed Police And Fire Employees And Applicants For The City Of Hot Springs, Arkansas. $452 per exam 13. Consider Resolution No. R‐11‐212 Authorizing The Filing Of An Application For “A Tree City USA” Recertification By The National Arbor Day Foundation. 14. Consider Resolution No. R‐11‐213 Awarding Annual Supply Contract Bid For DFW C Series Meter Boxes To Little Rock Winwater. Not to Exceed $150,000 15. Consider Resolution No. R‐11‐214 Awarding Boom Truck (Crane) to Truck Center of Arkansas. $156,557 16. Consider Resolution No. R‐11‐215 Awarding Rubber Tire Front End Loader Bid to Warrior of Arkansas. $143,165 17. Consider Resolution No. R‐11‐216 Authorizing the Purchase of Chevrolet Tahoe (Police Package) from State Contract. $32,093 18. Consider Resolution No. R‐11‐217 Authorizing Purchase Of Pumps And Repair Parts From Jack Tyler Engineering Company Of Arkansas, B T Environmental, And Bolt Service Company In Accordance With Ordinance 5563 That Establishes These Companies As The Citys Sole Source Suppliers Of Various Pumps And Repair Parts. $42,210.32 (Water) 19. Consider Resolution No. R‐11‐218 Awarding JVB Model 8085 Midi Excavator to Lift Truck Service Center, Inc. $81,575 (Wastewater) 20. Consider Resolution No. R‐11‐219 Appointing Helen Oliver to the Hot Springs Planning Commission. 21. Consider Resolution No. R‐11‐220 Appointing Kenneth Anderson to the Hot Springs Planning Commission. 22. Consider Resolution No. R‐11‐221 Appointing Juliann Williams to the Parks and Recreation Advisory Committee.  New Business 23. Consider Resolution No. R‐11‐222 Accepting the Appointment of Joyce Craft as Commissioner to a Five‐year Term on the Board of Commissioners with the Hot Springs Housing Authority. 24. Consider Resolution No. R‐11‐223 Extending An Agreement With Creative Outdoor Advertising Of America For The Placement Of Public Benches Bearing Advertising Within The City For 2012. $22,700 plus 2% of sales premiums 25. Consider Resolution No. R‐11‐224 Awarding a Bid for Wastewater Pipeline Rehab Phase I. $1,439,184.10 26. Consider Resolution No. R‐11‐225 Awarding a Contract to Kim Construction Company for Phases I and II, Units 1 and 2, of the 2011 Manhole Rehabilitation Project. $3,410,523 27. Consider Resolution No. R‐11‐226 Destruction of Certain City Records (Planning and Development). 28. Consider Resolution No. R‐11‐227 Awarding the Contract for Auditing Services to Jordan, Woosley, Crone and Keaton. $79,160 29. Consider Resolution No. R‐11‐228 Affirming the Final Ratings for Professional Services Related to the Water Facilities Expansion Project and Authorizing Contract Negotiation. 30. Consider Ordinance No. O‐11‐43 Levying A Supplemental Annual Assessment For The Central Business Improvement District No. 2 Of The City Of Hot Springs, Arkansas, For 2012. 31. Consider Ordinance No. O‐11‐44 Authorizing Amendments To The Budget For The City Of Hot Springs, Arkansas, For The Year 2011; And For Other Purposes. Other Business 32. Consider Board of Directors’ Items for Discussion. 33. Adjournment PUBLIC COMMENTARY After adjournment of the business meeting, the Board will allow a twenty‐one (21) minute period for Public Commentary in which each citizen/guest can speak for a total of three (3) minutes on any subject pertaining to city business including items for which they could not speak due to a failure of a motion. Persons will speak in the order in which they are recognized by the presiding officer (Mayor).