Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes T esdav ADril 2 2013 Board Chambers. City Hall Invocation by Minnie Lenox Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call bv Citv Clerk Lance Spicer Present 7- Directors Suzanne Davidson-District 1, Elaine Jones-District 2, Becca Clark-District 3, Pat McCabe-District 4, Karen Garcia-District 5, Randy Fale-District 6 and Mayor Ruth Carney. Also present City Manager David Watkins and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Karen Garcia made a motion, duly seconded by Director Suzanne Davidson to approve the Agenda as presented. Upon voice vote, the motion unanimously carried 7-0 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on March 19, 2013 Motion to Approve Minutes A motion was made by Director Karen Garcia, duly seconded by Director Suzanne Davidson, that the minutes be approved; and upon voice vote, the motion unanimously carried 7-0. 4. Recognition of Guests > Mayor Carney welcomed several National Park Community College students in attendance. > Mayor Carney read a proclamation acknowledging April as National Child Abuse Awareness Month and then presented it to Janice McCutcheon, with the Child Advocacy Center. > Mayor Carney also read a proclamation acknowledging Junior Auxiliary Week and presented it to those members of the Hot Springs Junior Auxiliary who were in attendance. 5. Citv Manager's Report David Watkins addressed the following items: > Announced that a group made of city staff and community members recently met with Senator Boozman and his staff, regarding issues relating to securing future water supply locations and seeking support for Brownfield grant funding for the ASMSA building demolition. 6. Board of Directors Announcements A. Director Karen Garcia > Announced there will be District 5 Community Meeting on April 4th, at the Forest Lakes Clubhouse beginning at 4:00 p.m. Guest speaker will be Mary Neilson, the Sister City Coordinator who will be discussing the 20th Anniversary of the Sister City Program here in Hot Springs. > Congratulated all of the students in attendance at the Academic Banquet that is occurring this evening. Students being recognized tonight make up the academic top 5% of all Hot Springs Area Schools. B. Director Becca Clark > Announced that around the world, April is known as Autism Awareness Month. Anyone who needs more information about Autism, including testing may call First Step at 501-624-6468. C. Director Elaine Jones > Pleasant Street Community meeting will be this Saturday; meeting will be a potluck and all are invited. > On Saturday, at 2:00 p.m. the Library will be honoring Mozella Anderson as a retiring teacher. D. Director Suzanne Davidson > Announced the next meeting of the Whittington Valley Neighborhood Association will be April 8, at 6:30 at the First Presbyterian Church. Topics include planning for the neighborhood potluck picnic, and the relocation of Art Church. All are invited, for more information call Mark Toth at 623-4283. > The Park Avenue Community Association Meeting will be meeting April 15, at the Tower of Strength Ministries with City Engineer Gary Camahan as the guest speaker. E. Director Randy Fale > Announced there will be a District 6 public forum on April 25th at the Lakeside High School beginning at 6:00 p.m. Former Mayor Jim Randall will be the guest speaker, with additional input by City Attorney Brian Albright. Discussion will focus on the different types of city governments. > Following the public forum, the Lakeside High School will be performing a musical for anyone interested in attending. F. Director Pat McCabe > The Du for the Parks Duathalon will be held on Memorial Day, at the Transportation Depot beginning at 7:30 a.m. > Following the DU, the Veterans Memorial Committee will be conducting a Memorial Day Celebration at the Veterans Memorial, located between the Farmers Market Pavilion and the Transportation Depot. G. Mayor Ruth Carney > Invited Airport Director George Downie to speak about the Aerospace Job fair and Air Show to be held at the Airport this weekend. 7. Consider Acknowledgement of Financial Statements Notice for February, 2013 Mayor Carney announced that the Financial Statement Notice for February, 2013 is on file at 517 Airport Road in the Finance Department for review by the Board and the public. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Suzanne Davidson, duly seconded by Director Elaine Jones, that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. The Consent Agenda consisted of the following: 8. Public Safety Committee 9. Consider Resolution No. R-13-50 Authorizing The Mayor To Execute Lease Addendum No. 6 Between AAR Aircraft Services - Hot Springs And The City Of Hot Springs, Arkansas, For Certain Property At The Airport. 10. Consider Resolution No. R-13-51 Rescinding Resolution No 8152; And Rejecting All Bids Received For Towable Generator Sets For Use At Wastewater Pump Stations. 11. Consider Resolution No. R-13-52 Approving A Memorandum Of Understanding For Fire Protection Between The National Park Service And The City Of Hot Springs. 12. Consider Resolution No. R-13-53 Awarding The Contract For Mowing/Ground Maintenance Annual Supply Contract Of Various Locations To L & R Lakeworks, LLC. $60,750 13. Consider Resolution No. R-13-54 Approving An Application From Ron Coleman Mining For A Charter Permit. 14. Consider Resolution No. R-13-55 Approving An Application From Hot Springs Limousine For A Sightseeing Permit. 15. Consider Resolution No. R-13-56 Approving Change Orders No. 4 & 5 To The Contract With Cate, Inc. To Construct Phase 5 Of The Hot Springs Creek Greenway Trail Known As Utility Service Center Trail. $12,395 16. Consider Resolution No. R-13-57 Awarding A Contract To McHenry Excavating Of Arkansas, Inc. For Stormwater Drainage Repairs And Improvements. $104,371.07  17. Consider Resolution No. R-13-58 Awarding A Bid To Rivercity Hydraulics For A Sanitation Roll Off Collection Vehicle. $171,360 18. Consider Resolution No. R-13-59 Approving The Purchase Of A 310K Backhoe From John Deere Pursuant To The State Of Arkansas Cooperative Purchasing Program. $81,164.32 19. Consider Resolution No. R-13-60 Approving The Purchase Of Three (3) Compact Excavators From John Deere Pursuant To The State Of Arkansas Cooperative Purchasing Program. $130,861.93 20. Consider Resolution No. R-13-61 Awarding a Contract to FTN Associates, Ltd. For Certain Professional Services, (Preparation of the Brownfield Assessment Grant And Brownfield Revolving Loan Fund Grant Applications). Approximately $6,000 per grant. 21. Consider Resolution No. R-13-62 Fixing A Time And Date For A Hearing On A Petition To Vacate, Abandon And Close A Portion Of An Unnamed Street/Alley Located Near 847 Whittington Avenue. NEW BUSINESS 22. Consider Resolution No. R-13-63 A Resolution entitled, "Reaffirming the Adopted Board of Directors Strategic Plan Goals," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: David Watkins, City Manager spoke to the item by giving a verbal assessment of progress made towards the outlined goals. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Resolution was declared adopted. 23. Proposed Ordinance No. O-13-19 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Karen Garcia, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "Waiving The Requirements Of Competitive Bidding For The Procurement of Mid-America Museum Awnings From Little Rock Tent And Awning Company, Inc; And For Other Purposes," was taken from the agenda and read by title only (City Attorney).  Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson. Discussion: Dorethea Yates, Finance Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, and Mayor Carney, total 6. Voting "no" none, total 0; motion carried 6-0. Director Randy Fale recused himself from discussion and vote on this item Whereupon the Ordinance was declared adopted. 24. Proposed Ordinance No. O-13-20 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Karen Garcia, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "Waiving The Requirements Of Competitive Bidding For The Purchase Of Certain Real Property Related To The Higdon Ferry Widening Project - Phase III - Printers Place To Crawford Avenue (AHTD Job# 061214) And For Other Purposes/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Karen Garcia, duly seconded by Director Randy Fale. Discussion: Gary Carnahan, City Engineer spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. BOARD COMMENTARY 25. Board of Directors' Items for Discussion A. Director Karen Garcia > Thanked Deputy City Manager, Bill Burrough for his responses to several questions associated with items on the agenda. > Reminded the public that April 17 is the I. T. Free Ride Day. > Reminded the public that the Arkansas Highway and Transportation Department Project Public Meeting will be held April 8th from 4-7 at the Lake Hamilton Baptist Church. > Commended the Hot Springs High School EAST Lab for receiving the "Best Website in the Nation" award. 26. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Randy Fale, duly seconded by Director Pat McCabe, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 8:11 p.m. to meet again on Tuesday, April 16, 2013, at 7:00 p.m. ATTEST: APPROVED: ^ Ruth Carney, Mayor