Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. May 7, 2013 Board Chambers. City Hail Invocation by Minnie Lenox Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call bv City Clerk Lance Spicer Present 7- Directors Suzanne Davidson-District 1, Elaine Jones-District 2, Becca Clark-District 3, Pat McCabe-District 4, Karen Garcia-District 5, Randy Fale-District 6 and Mayor Ruth Carney. Also present City Manager David Watkins and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Amend the Agenda Director Karen Garcia made a motion, duly seconded by Director Randy Fale to remove items #15 Consider Resolution No. R-13-89 Approving The Purchase A John Deere 5083e Tractor With A Side Mounted Tiger Bush Hog From Maus Implement Company Pursuant To The State Of Arkansas Cooperative Purchasing Program, #23 Consider Resolution No. R-13-97 Awarding A Bid To Brazos Technology For Police Electronic Ticket Writers, and #26 Consider Ordinance No. 0-13-24 Awarding A Contract To Spillman Technologies And Waiving The Requirements Of Competitive Bidding For The Purchase Of Certain Sole Source Equipment (Spillman Technologies Software Interface); And For Other Purposes from the agenda. Upon voice vote, the motion unanimously carried 7-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on April 16, 2013 Motion to Approve Minutes A motion was made by Director Pat McCabe, duly seconded by Director Randy Fale, that the minutes be approved; and upon voice vote, the motion unanimously carried 7-0. 4. Recognition of Guests > Mayor Carney read a proclamation acknowledging National Safe Boating Week and then presented it to Richard Kelly, Past Flotilla Commander for the USCG Auxiliary. > Mayor Carney also acknowledged Motorcycle Awareness Month. > Welcomed Mr. Jim Fram, President and CEO of the Chamber of Commerce-Metro partnership. 5. City Manager's Report David Watkins addressed the following items: > Public Information launched the City's Facebook Page. First highlight was to acknowledge the citys new glass recycling program.  > Announced that the bridge dedication for the Greenway Trail Pedestrian Bridge at Valley Street will be Friday at 2:00 p.m. > Between June 23-June 25, there will be a volunteer program to help Downtown Business Owners to clean up and refresh the Historic Downtown Business District. > The National Park Rotary Club has completed some work on landscaping the island in front of the old Majestic Hotel. > Recently accompanied Director Elaine Jones to a meeting with Community Leaders at the Webb Center, to discuss the upcoming City Election on changing the Form of Government. 6. Board of Directors Announcements A. Mayor Ruth Carney > Reminded the public that early voting has begun and encouraged citizens to get to the polls. B. Director Suzanne Davidson > Announced the Fine Arts Center has a successful Plein Air program. > Every Friday this month, the Fine Arts Center will have a program about Historic Buildings in Hot Springs in honor of Arkansas Heritage Month. > The Whittington Valley Neighborhood Association WVNA meeting will be Monday and the Park Avenue Neighborhood meeting will be the following Monday. > The WVNA will be hosting their potluck picnic on May 18, 2013. C. Director Karen Garcia > Invited the public to the Graduation program of ASMSA on May 25, at 2:00 p.m. at Summit Arena. The school was recently named the 13th best school in the Nation. D. Director Randy Fale > Also encouraged citizens to go to the polls and vote. 7. Consider Acknowledgement of Financial Statements Notice for March. 2013 Mayor Carney announced that the Financial Statement Notice for March, 2013 is on file at 517 Airport Road in the Finance Department for review by the Board and the public. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Pat McCabe, duly seconded by Director Karen Garcia, that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. The Consent Agenda consisted of the following: 8- Consider Resolution No. R-13-82 Authorizing And Adopting Certain Post-Issuance Tax Compliance Procedures To Be Followed In Connection With Each Issue Of Tax-Exempt Bonds By The City. 9. Consider Resolution No. R-13-83 Approving An Application From Iron Horse Coach Company For A Sightseeing Service Operating Permit. 10. Consider Resolution No. R-13-84 Rescind Resolution No. 8166; And Awarding The Contract For Mowing/Ground Maintenance Annual Supply Contract Of Various Locations To Lawns, Limbs, & Landscaping. $62,069.84 11. Consider Resolution No. R-13-85 Confirming The Appointment Of Eddie Martin, Jack Grundfest And Rajesh Mehta To The Central Crossing Municipal Property Owners' Multi-Purpose Improvement District No. 05-1 Of The City Of Hot Springs, Arkansas. 12. Consider Resolution No. R-13-86 Rejecting All Bids Received For Concrete Annual Supply Contract. 13. Consider Resolution No. R-13-87 Awarding An Annual Supply Contract (ASC) For Cold Mix Asphalt To Redstone Construction (Primary Supplier) And Martin Marietta (Secondary Supplier). Not To Exceed $75,000 14. Consider Resolution No. R-13-88 Awarding An Annual Supply Contract (ASC) To Martin Marietta Materials, Inc For Hot Mix Asphalt. Not To Exceed $75,000 iSi—Consider Resolution No. R 13 89 Approving The Purchase A John Dooro 5083o Tractor With A Side Mounted Tiger Bush Hog From Maus Implement Company Pursuant To The State Of Arkansas Cooperative Purchasing Program. $62,752.32 Item removed from agenda 16. Consider Resolution No. R-13-90 Approving A Contract With Civicplus As Required By Acceptance Of The Civicplus "Extreme Website Makeover" Grand Prize Award. 17. Consider Resolution No. R-13-91 Awarding Annual Supply Contract (ASC) To Little Rock Winwater For Master Water Meters. Not To Exceed $75,000. 18. Consider Resolution No. R-13-92 Awarding A Bid To H&W Boilers For Boiler Replacement At The Regional Wastewater Treatment Plant. $73,304.53 19. Consider Resolution No. R-13-93 Awarding A Bid To Instrument Services, Corp. For Installation Of Fairbanks Morse Pump/Motor/Variable Frequency Drive At Lakeside Water Treatment Plant. $27,322.70 20. Consider Resolution No. R-13-94 Awarding A Bid To Mid-Ark Roofing For Roof Replacement Of The Filter Room At The Ouachita Water Treatment Plant. $27,218.39 21. Consider Resolution No. R-13-95 Award Bid To Riceland Machine & Supply Corporation For One (1) 600hp Vertical Turbine Pump For The Ouachita Water Treatment Plant. $47,722.38 22. Consider Resolution No. R-13-96 Authorizing Purchase Of Wastewater Pump To Jack Tyler Engineering Of Arkansas In Accordance With Ordinance No. 5563. $27,785.19 2&—Consider Resolution No. R 13 97 Awarding A Bid To Brazos Technology For Police Electronic Ticket Writers. $42,100 Item removed from agenda  24. Consider Resolution No. R-13-98 Authorizing The Purchase Of Certain Vehicles Pursuant To The State Of Arkansas Cooperative Purchasing Program. $76,249 NEW BUSINESS 25. Proposed Ordinance No. 0-13-23 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "Waiving The Requirements Of Competitive Bidding For The Purchase of Certain Real Property For The Higdon Ferry Road Improvement Project From Printer's Place To Crawford Avenue; Requesting The Arkansas State Highway Commission To Condemn By Right Of Eminent Domain Said Certain Real Property (TRACT 6 AND 6SG-1, TRACT 7, AND TRACT 13); And For Other Purposes/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson. Discussion: Gary Camahan, City Engineer spoke to the item. Speakers: Anthony Giardetti, Property Owner Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. 26. Proposed Ordinance No. 0-13-24 Awarding A Contract To Spillman Tochnologios And Waiving The Roquiromonts Of Competitive Bidding For The Purchase Of Certain Solo Source Equipment (Spillman Techno logics Software Interface-); And For Other PurpoGOG. Item removed from agenda 27. Proposed Ordinance No. 0-13-25 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Karen Garcia, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "Authorizing The Emergency Purchase Of A Replacement Wastewater Pump To Jack Tyler Engineering Of Arkansas in Accordance With Ordinance No. 5563; Certifying Emergency Actions By The City Manager; Declaring An Emergency; And For Other Purposes/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson.  Discussion: Richard Penn, Utilities Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. Following approval of Proposed Ordinance 0-13-25, Brian Albright, City Attorney read the Emergency Clause as presented in Section 3 of the Ordinance. Upon completion, Director Elaine Jones made a motion, duly seconded by Director Becca Clark that the Emergency Clause be approved. Upon voice vote, the motion unanimously carried 7-0. 28. Proposed Ordinance No. 0-13-26 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Karen Garcia, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "Awarding A Contract To Central State Bus Sales, Inc. For Emergency Purchase Of A Replacement Paratransit Van; Certifying Emergency Actions By The City Manager; Declaring An Emergency; And For Other Purposes/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Suzanne Davidson, duly seconded by Director Elaine Jones. Discussion: Bob Reddish, Intracity Resident Advisor spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. Following approval of Proposed Ordinance 0-13-26, Brian Albright, City Attorney read the Emergency Clause as presented in Section 2 of the Ordinance. Upon completion, Director Pat McCabe made a motion, duly seconded by Director Randy Fale that the Emergency Clause be approved. Upon voice vote, the motion unanimously carried 7-0. 29. Proposed Ordinance No. 0-13-27 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Karen Garcia, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "Accepting Utility Alley #13-001 In Hot Springs Reservation Subdivision As A City Utility Alley; And For Other Purposes/' was taken from the agenda and read by title only (City Attorney).  Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Denny McPhate, Public Works Director spoke to the item. Speakers: Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. 30. Proposed Ordinance No. 0-13-28 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Karen Garcia, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "Amending Ordinance No 5742 By Adopting Modified Regulations Of Flood Plain Management; And For Other Purposes/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Pat McCabe. Discussion: Denny McPhate, Public Works Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. 31. Proposed Ordinance No. 0-13-29 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "Authorizing Amendments To The Budget For The City Of Hot Springs, Arkansas, For The Year 2013; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Pat McCabe, duly seconded by Director Becca Clark. Discussion: Dorethea Yates, Finance Director spoke to the item.  Speakers: Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. BOARD COMMENTARY 32. Board of Directors' Items for Discussion A. Director Randy Fale > Reminded residents in District 6 that some of those citizens will be affected by the new Flood Plain Ordinance Modifications, and to pay close attention to the notice sent out by the City as that it will affect your insurance coverage. B. Director Karen Garcia > Announced the Trail Watch program will be launched on Saturday at 10:00 a.m. at the Transportation Depot. > Thanked several city departments for attention to issues in the Forrest View Neighborhood. > Thanked City Manager David Watkins for speaking at the recent District 5 Community Meeting > Thanked Michelle Sestili for the community survey and the work she is doing with the Planning department. 33. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Pat McCabe, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 7:45 p.m. to meet again on Tuesday, May 21, 2013, at 7:00 p.m. •■.(!■ i: APPROVED: L ce Spicer, City Clerk Ruth Carney, Mayor