Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. May 21. 2013 Board Chambers, City Hall invocation by Dusty Diggs Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call bv City Clerk Lance Spicer Present 7- Directors Suzanne Davidson-District 1, Elaine Jones-District 2, Becca Clark-District 3, Pat McCabe-District 4, Karen Garcia-District 5, Randy Fale-District 6 and Mayor Ruth Carney. Also present City Attorney Brian Albright and Deputy City Manager Bill Burrough. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Karen Garcia made a motion, duly seconded by Director Becca Clark to approve the agenda. Upon voice vote, the motion unanimously carried 7-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on May 7, 2013 Motion to Approve Minutes A motion was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson, that the minutes be approved; and upon voice vote, the motion unanimously carried 7-0. 4. Recognition of Guests > Mayor Carney welcomed all in attendance. 5. City Manager's Report Deputy City Manager Bill Burrough addressed the following items: > Thanked everyone who took time to vote in the recent City Election. > Thanked Adam Roberts, with the Beautification Commission for his service to Hot Springs and wished him well as he leaves our city. > Thanked workers at the local wastewater Treatment Plant for taking time and effort to return a class ring recently found at the plant. 6. Board of Directors Announcements A. Mayor Ruth Carney > Read a Proclamation declaring the results of the May 14, 2013 Special Election.  B. Director Karen Garcia > Invited the public to the District 5 Community Meeting, to be held at the Forest Lakes Clubhouse on June 6, at 4:30. Hot Springs Police Chief David Flory will be the featured speaker C. Director Pat McCabe > Expressed his concerns about having the Board Meeting tonight with the strong possibility of severe weather. Requested that staff inform him and the public of where to go should the weather require evacuation. D. Director Suzanne Davidson > Announced that City Manager David Watkins will be presenting his State of the City at the Low Key Arts building this Thursday evening beginning at 7:00pm. 7. Consider Acknowledgement of Financial Statements Notice for April. 2013 Mayor Carney announced that the Financial Statement Notice for April, 2013 is on file at 517 Airport Road in the Finance Department for review by the Board and the public. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Randy Fale, duly seconded by Director Karen Garcia, that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. The Consent Agenda consisted of the following: 8. Consider Public Safety Report 9. Consider Resolution No. R-13-99 Awarding An Annual Supply Contract (ASC) To Martin Marietta Materials, Inc. For Asphalt Paving. Not to Exceed $700,000 (Combined With Cold Milling) 10. Consider Resolution No. R-13-100 Awarding An Annual Supply Contract (ASC) To Redstone Construction For Cold Milling. Not to Exceed $700,000 (Combined With Asphalt Paving) 11. Consider Resolution No. R-13-101 Accepting A Grant From The Arkansas State Highway And Transportation Department, Arkansas Recreational Trails Program, For Utility Service Center Trail, Phase II Aka Blue Heron Trail. $67,000 Grant Award 12. Consider Resolution No. R-13-102 Accepting A Grant From The Arkansas Department Of Parks And Tourism Outdoor Recreation Grant Program For A Skatepark At 411 Valley Street. $75,000 Grant Award 13. Consider Resolution No. R-13-103 Approving The Purchase Of Certain Skatepark Equipment From American Ramp Company Pursuant To The State Of Arkansas Cooperative Purchasing Program And The Intergovernmental Association With The National Joint Powers Alliance (NJPA). $90,000  14. Consider Resolution No. R-13-104 Awarding An Annual Supply Contract (ASC) To Arkansas Lime Company For Hydrated Lime. Not To Exceed $250,000 15. Consider Resolution No. R-13-105 Awarding An Annual Supply Contract (ASC) To Sanders Supply For Fernco Couplings. Not To Exceed $25,000 16. Consider Resolution No. R-13-106 Awarding An Annual Supply Contract (ASC) To Instrument & Supply Inc. For Float Switches. Not To Exceed $30,000 17. Consider Resolution No. R-13-107 Awarding An Annual Supply Contract (ASC) To Triplex Inc. For Pump Seals. Not To Exceed $25,000 18. Consider Resolution No. R-13-108 Awarding An Annual Supply Contract (ASC) To Fleck Bearing For Pump Bearings. Not To Exceed $25,000 19. Consider Resolution No. R-13-109 Awarding An Annual Supply Contract (ASC) To Lynn's Electric Motor Service Inc. ForStator Rewinding For Motors Less Than 10HP. Not To Exceed $50,000 20. Consider Resolution No. R-13-110 Awarding An Annual Supply Contract (ASC) Evans Enterprises For Stator Rewinding For E-One Motors and Motors Greater Than 10HP. Not To Exceed $50,000 21. Consider Resolution No. R-13-111 Awarding An Annual Supply Contract (ASC) To Harcros Chemical Inc. For Sulfur Dioxide. Not To Exceed $75,000 22. Consider Resolution No. R-13-112 Awarding An Annual Supply Contract (ASC) To Harcros Chemical Inc. For Powdered Activated Carbon. Not To Exceed $50,000 23. Consider Resolution No. R-13-113 Approving A Contract Extension With Arkansas Utility Protection Services, Inc. (ArkUps) For Pipeline Locating Services. Not To Exceed $60,000 NEW BUSINESS 24. Proposed Resolution No. R-13-114 A Resolution entitled, "Granting A Conditional Use Permit For New Choice Group Home At 710 West Grand Avenue/'was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Pat McCabe. Discussion: Kathy Sellman, Planning Director spoke to the item. Speakers: Jerry Rephan- Appellant Travis Morrissey-Applicant Speaking For: Jerry Wagner, Greg Gardner, AJ Wagner, Drew Cook, Dr. Tom Harris, George Pritchett, Bill Drews  Speaking Against: Judy Ladd, Barbara Spindler, Marsha Blackwelder, Cynthia Frulk, Glenn Duncan, Rhonda Harris, Jerry Rephan, Curtis Larson, Marcia Dobbs-Smith, Cynthia Keheley, Dave Reagon, Nick Espansa. Directors: Karen Garcia, Randy Fale, Suzanne Davidson, Pat McCabe, and Mayor Carney Motion to Remand this item back to the Planning Commission: Director Karen Garcia made a motion, duly seconded by Director Becca Clark to remand this item back to the Planning Commission for consideration of other conditions, not to change the land use approval, but for consideration of potential conditions. Roll Call: Mayor Carney called for a vote on the Motion to Remand; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, and Fale total 6. Voting "no", Mayor Carney total 1; motion carried 6-1. 25. Proposed Ordinance No. O-13-30 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Karen Garcia, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "Amending The Mechanical Code Of The City Of Hot Springs, Arkansas (Ordinance 5821) To Reinstate Certain Sections Of The Arkansas Mechanical Code, 2010 Edition; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Karen Garcia, duly seconded by Director Elaine Jones. Discussion: Kathy Sellman, Planning Director spoke to the item. Speakers: Bill Burrough, Deputy City Manager Directors: Karen Garcia Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. 26. Proposed Ordinance No. O-13-31 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "Authorizing Amendments To The Budget For The City Of Hot Springs, Arkansas, For The Year 2013; And For Other Purposes," was taken from the agenda and read by title only (City Attorney).  Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Randy Fale. Discussion: Joy Black, Accounting Purchasing Manager spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. BOARD COMMENTARY 27. Board of Directors' Items for Discussion A. Director Elaine Jones > Happy that the Planning Commission item was remanded back for further review. B. Director Randy Fale > Hopes that future appellants are treated fairly. 28. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Pat McCabe, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 9:30 p.m. to meet again on Tuesday, June 4, 2013, at 7:00 p.m. ATTEST: ( } \>V V^TAPPROVED: ance SpicejL City Clerk Ruth Carney, Mayor