Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. June 4. 2013 Board Chambers. City Hall Invocation by Doug Ervin Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call bv City Clerk Lance Spicer Present 7- Directors Suzanne Davidson-District 1, Elaine Jones-District 2, Becca Clark-District 3, Pat McCabe-District 4, Karen Garcia-District 5, Randy Fale-District 6 and Mayor Ruth Carney. Also present City Manager David Watkins City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Elaine Jones made a motion, duly seconded by Director Karen Garcia to approve the agenda. Upon voice vote, the motion unanimously carried 7-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on May 21, 2013 Motion to Approve Minutes A motion was made by Director Karen Garcia, duly seconded by Director Randy Fale, that the minutes be approved; and upon voice vote, the motion unanimously carried 7-0. 4. Recognition of Guests > Mayor Carney welcomed all in attendance 5. City Manager's Report City Manager David Watkins invited Deputy City Manager Bill Burrough and Utilities Director Richard Penn to the podium to highlight the hard work done by several of our Utilities workers in relation to the recent water production issues caused by the heavy rains. Workers acknowledged were 6. Board of Directors Announcements A. Director Karen Garcia > Invited the public to the District 5 Community Meeting, to be held at the Forest Lakes Clubhouse on June 6, at 4:30. Hot Springs Police Chief David Flory will be the featured speaker  CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Suzanne Davidson, duly seconded by Director Elaine Jones, that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. The Consent Agenda consisted of the following: 7. Consider Resolution No. R-13-115 Authorizing The Mayor To Submit A Letter Of Support To The Department Of Transportation Regarding The Retention Of Seaport Airlines, Inc. 8. Consider Resolution No. R-13-116 Approving An Annual Supply Contract (ASC) With Coakley Company, Inc. For Construction Personnel And Equipment. Subject To Budgetary Limitations. 9. Consider Resolution No. R-13-117 Approving A Bid To Truck Centers Of Arkansas For A 10 Yard Dump Truck. $90,430 10. Consider Resolution No. R-13-118 Awarding A Bid To Spector Manufacturing Inc. For A Sanitation Transfer Trailer. $66,613 11. Consider Resolution No. R-13-119 Awarding A Bid To Truck Centers Of Arkansas For Two Sanitation Residential Rear Load Collection Vehicles. $310,472 12. Consider Resolution No. R-13-120 Fixing A Time And Date For A Public Hearing To Annex Land Located At 4600 Central Avenue Into The City Of Hot Springs. 13. Consider Resolution No. R-13-121 Fixing A Time And Date For A Public Hearing To Annex Land Known As The Fontana Enclave Into The City Of Hot Springs. 14. Consider Resolution No. R-13-122 Authorizing The Filing Of A Grant From The Delta Dental Of Arkansas Foundation In Relation To Act 197. 15. Consider Resolution No. R-13-123 Approving A Revised Community Development Block Grant (CDBG) FY2013 Annual Action Plan. 16. Consider Resolution No. R-13-124 Approving The Purchase Of A John Deere 5083e Tractor From Maus Implement Company Pursuant To The State Of Arkansas Cooperative Purchasing Program And The Intergovernmental Association With The National Joint Powers Alliance (NJPA). $39,552.32  NEW BUSINESS 17. Proposed Resolution No. R-13-125 A Resolution entitled, "Approving The 2013 Annual Street Paving Program/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Karen Garcia. Discussion: Gary Camahan, City Engineer spoke to the item. Speakers: Mark Toth Directors: Karen Garcia, Mayor Carney Roll Call: Mayor Carney called for a vote on the Motion to Adopt as Read; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney total 7. Voting "no", none total 0; motion carried 7-0. Whereupon the Resolution was declared adopted. 18. Proposed Resolution No. R-13-126 A Resolution entitled, "Awarding A Contract To Craig Brumiey Construction Company For The 2013 Water Improvements Phase //'was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Gary Carnahan, City Engineer spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to Adopt as Read; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney total 7. Voting "no", none total 0; motion carried 7-0. Whereupon the Resolution was declared adopted. 19. Proposed Ordinance No. 0-13-32 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Karen Garcia, duly seconded by Director Suzanne Davidson, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "Amending Ordinance No. 5715 To Hold In Abeyance Enforcement Of Rules Governing The Development Of Land In The Unincorporated Portion Of The City's Adopted Planning Area; Declaring An Emergency; And For Other Purposes/' was taken from the agenda and read by title only (City Attorney).  Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Randy Fale. Discussion: Kathy Sellman, Planning Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. Following approval of Proposed Ordinance 0-13-32, Brian Albright, City Attorney read the Emergency Clause as presented in Section 2 of the Ordinance. Upon completion, Director Elaine Jones made a motion, duly seconded by Director Karen Garcia that the Emergency Clause be approved. Upon voice vote, the motion unanimously carried 7-0. 20. Proposed Ordinance No. 0-13-33 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Pat McCabe, duly seconded by Director Karen Garcia, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "Waiving The Requirements Of Competitive Bidding For The Purchase A Side Mounted Tiger Bush Hog Mower From Maus Implement Company; And For Other Purposes/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Denny McPhate, Public Works Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. 21. Proposed Ordinance No. 0-13-34 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Randy Fale, duly seconded by Director Karen Garcia, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "Waiving The Requirements Of Competitive Bidding For The Purchase Of Certain Real Property Related To The Higdon Ferry Widening Project - Phase III - Printers Place To Crawford Avenue (AHTD Sob# 061214) And For Other Purposes/ was taken from the agenda and read by title only (City Attorney).  Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Karen Garcia, duly seconded by Director Becca Clark. Discussion: Gary Camahan, City Engineer spoke to the item. Speakers: Director Randy Fale, City Attorney Brian Albright Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. 22. Proposed Ordinance No. 0-13-35 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "Authorizing Revisions To The 2013 Budget; Reorganizing Certain City Departments And For Other Purposes/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Randy Fale. Discussion: Bill Burrough, Deputy City Manager and Lance Spicer, Assistant City Manager spoke to the item. Speakers: Directors Karen Garcia, Randy Fale and Elaine Jones, Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. BOARD COMMENTARY 23. Board of Directors' Items for Discussion A. Director Randy Fale > Expressed thanks to several City Staff members for prompt attention to issues located during a recent tour of his district. B. Director Elaine Jones > Thanked Bill Burrough and Denny McPhate for their work on an issue within her district. C. Director Karen Garcia > On behalf of residents in the Columbia Hills Area, thanked Gary Carnahan, Bill Burrough and Denny McPhate for their attention to a street repair in that area.  > Thanked Denny McPhate for quick response to a residents concern of a nearly fallen tree within her district. D. Director Pat McCabe > Thanked the Parks and Recreation Department and the Police Department for their hard work on the DU for the Parks held over the Memorial Day Holiday. > Commented on the success of the Veterans Memorial Day event held at the Veterans Memorial and expressed appreciation for the way both groups worked together to make each event run smoothly. 24. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 7:50 p.m. to meet again on Tuesday, June 18, 2013, at 7:00 p.m. ATTEST: wMj|^~ APPROVED: ~K \aBa ) Lance Spicelf, City Clerk Ruth Carney, Mayor