Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. June 18. 2013 Board Chambers. City Hall Invocation by Oneta Young Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call by City Clerk Lance Spicer Present 7- Directors Suzanne Davidson-District 1, Elaine Jones-District 2, Becca Clark-District 3, Pat McCabe-District 4, Karen Garcia-District 5, Randy Fale-District 6 and Mayor Ruth Carney. Also present City Manager David Watkins City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Randy Fale made a motion, duly seconded by Director Elaine Jones to approve the agenda. Upon voice vote, the motion unanimously carried 7-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on June 4, 2013 Motion to Approve Minutes A motion was made by Director Karen Garcia, duly seconded by Director Becca Clark, that the minutes be approved; and upon voice vote, the motion unanimously carried 7-0. 4. Recognition of Guests > Mayor Carney welcomed LaJean Burnett, Prevention Program Coordinator for Garland County CARES, as subsidiary of Quapaw House, Inc., who expressed gratitude for the Parks and Recreation Department implementing a "No Smoking in Playgrounds" policy. Also, presented the city with several signs to be placed within the parks to inform the public of the no smoking policy. 5. City Manager's Report City Manager David Watkins highlighted the following items: > Received notice that the Central Arkansas Water Board of Directors will now enter into negotiations with the City of Hot Springs for purchase of 20 million gallons per day of water from Lake Degray. Also, mentioned that the City is also looking at Lake Ouachita as a possible water source. > The City/State Highway Aid program will be awarding our City a $250,000 appropriation to repave a large section of Golf Links Road from Central Avenue to Malvern Avenue. > Thanked local and federal agencies for the recent capture of a large number of drug dealers within the Hot Springs area. 6. Board of Directors Announcements A. Director Karen Garcia > Invited the public to participate in the Hot Springs Fishing Challenge that is ongoing thru July 31, 2013. 7. Announcement of Director Suzanne Davidson as Assistant Mayor (July. 2013 thru December. 2013) 8. Acknowledgement of Board Agenda and Meeting Dates for July thru December 2013 CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Karen Garcia, duly seconded by Director Randy Fale, that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. The Consent Agenda consisted of the following: 9. Consider Public Safety Report 10. Consider Resolution No. R-13-127 Awarding An Annual Supply Contract (ASC) To Casco Industries For Fire Department Personal Protective Equipment (Turnouts). Subject To Budgetary Limitations 11. Consider Resolution No. R-13-128 Awarding An Annual Supply Contract (ASC) To C.J. Horner For Concrete And Cement. Subject To Budgetary Limitations 12. Consider Resolution No. R-13-129 Approving The Purchase Of A Caterpillar Utility Compactor From J.A. Riggs Caterpillar Company Pursuant To The State Of Arkansas Cooperative Purchasing Program And The Intergovernmental Association With The National Joint Powers Alliance (NJPA). $32,650 13. Consider Resolution No. R-13-130 Resolution Authorizing Purchase Of Sensus Water Meters And Repair Parts From HD Supply In Accordance With Ordinance No. 5848. $131,297.06 14. Consider Resolution No. R-13-131 Applying and Accepting A Grant With The State Of Arkansas (National Highway Traffic Safety Administration) For Two Full-Time Probation Officers; One Part-Time File Clerk; And Various Supplies (D.W.I. Court Operations). $110,750 15. Consider Resolution No. R-13-132 Approving An Agreement Between The City Of Hot Springs, Contexte Implementation Services, The Administrative Office Of The Courts And The Garland County District Court For Case Management System Support Services. $50,000 16. Consider Resolution No. R-13-133 Awarding A Bid To Dealer's Truck Equipment Company, Inc. For Truck Service Bodies. $43,812.55 17. Consider Resolution No. R-13-134 Awarding A Bid To Truck Centers Of Arkansas For A Sanitation Transfer Tractor. $99,953 18. Consider Resolution No. R-13-135 Fixing A Time And Date For A Hearing On A Petition To Vacate, Abandon And Close The Undeveloped Street Known As Alabaster Lane, Located In The County Club Heights Subdivision. 19. Consider Resolution No. R-13-136 Awarding A Bid To Powers Of Arkansas For A Replacement Chiller Project At The Police Department. $125,766.02 NEW BUSINESS 20. Proposed Ordinance No. 0-13-36 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "Authorizing Eminent Domain Condemnation Proceedings For The Acquisition Of A Stormwater Easement Of Certain Real Properties In Hill Wheatley-Jodds Subdivision Owned By Jesse & Kayla Fulleyiove; And For Other Purposes/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Karen Garcia. Discussion: Max Sestili, Stormwater Manager spoke to the item. Speakers: Brian Albright, City Attorney Director Randy Fale Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. 21. Proposed Ordinance No. 0-13-37 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0.  An Ordinance entitled, "Authorizing Revisions To The 2013 Budget; Reorganizing Certain City Departments And For Other Purposes/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Randy Fale. Discussion: Dorethea Yates, Finance Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. BOARD COMMENTARY 22. Board of Directors' Items for Discussion A. Director Karen Garcia > Thanked Police Chief David Flory for speaking at the recent District 5 Community Meeting, which was held at the Forest Lakes Clubhouse on June 6, 2013 B. Director Randy Fale > Thanked the City Manager for his hard work on the Water source issue. C. Director Elaine Jones > Recognized her RN that was in the audience and expressed gratitude for the hard work performed by RN's D. Mayor Ruth Carney > Informed the public that the Arkansas Municipal League Conference will be held at the Convention Center this week. 23. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 7:36 p.m. to meet again on Tuesday, July 2, 2013, at 7:00 p.m. ATTEST: / / YiA/jV^ APPROVED: anceEpicerjCity Clerk Ruth Carney, Mayorr A