Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. July 2. 2013 Board Chambers, City Hall Invocation by Joy McArtor Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call bv City Clerk Lance Spicer Present 7- Directors Suzanne Davidson-District 1, Elaine Jones-District 2, Becca Clark-District 3, Pat McCabe-District 4, Karen Garcia-District 5, Randy Fale-District 6 and Mayor Ruth Carney. Also present City Manager David Watkins City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Amend the Agenda Director Randy Fale made a motion, duly seconded by Director Karen Garcia to amend the agenda by: (A) amending Public Safety Item #13-045 to include removal of additional meters located in the 200 Block of Malvern Avenue; including meters M01-M10 and meters M117-M121, and (B) Removing the following items from the agenda in their entirety: #16- Consider Resolution No. R-13-144 Amending Resolution No. 2342 (City Of Hot Springs Street Light Placement Policy) By Establishing New Procedures For Placement Requests And Evaluation, #17- Consider Resolution No. R-13-145 Repealing Resolution No. 4978; And Adopting A New City Of Hot Springs Speed Hump Installation And Removal Policy, #22- Consider Ordinance No. 0-13-38 Repealing Ordinance No. 3286; Adopting New Procedures For Review Of Traffic Control Requests And/or Needs; And For Other Purposes, #23- Consider Ordinance No. 0-13-39 Repealing Ordinance No. 3757, As Amended; Adopting New Procedures For Review Of Truck Routes; And For Other Purposes, and #24-Consider Ordinance No. 0-13-40 Amending The Hot Springs Parade And Special Events Ordinance (Ordinance No. 5549, As Amended) By Changing Final Administrative Approval Authority For Parades And Special Event Requests; And For Other Purposes. Upon voice vote, the motion unanimously carried 7-0. Motion to Approve the Agenda as Amended Director Karen Garcia made a motion, duly seconded by Director Pat McCabe to approve the agenda as amended. Upon voice vote, the motion unanimously carried 7-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on June 18, 2013 Minutes were overlooked and not approved. 4. Recognition of Guests  > Mayor Carney read a proclamation acknowledging July as National Parks and Recreation Month and presented the proclamation to Jean Wallace, Parks and Recreation Director and members of the Parks and Recreation Committee. > Director Elaine Jones welcomed Cheryl Batts, who spoke for a few minutes on the importance of our city's history. 5. City Manager's Report City Manager David Watkins highlighted the following items: > At our quarterly insurance meeting, we received the good news that our costs are remaining down, and through continued use of in-network physicians and use of generic vs name brand drugs, we will continue to stay well below our peer average. > Thanked the Mission Hot Springs for all of their help in making our city a better place to live. > At a work session* prior to the meeting, the Board of Directors meet with the Planning Commission to discuss the many changes to come due to the newly approved legislation. Thanked City Clerk Lance Spicer and Planning Director Kathy Sellman for organizing that work session. > Acknowledged that the city is making process on its repairs on our wastewater system as required by the C.A.O. 6. Board of Directors Announcements A. Director Elaine Jones > Next week will be the Langston All Year School Reunion. 7. Consider Acknowledgement of Financial Statements Notice for Mav 2013 Mayor Carney announced that the Financial Statement Notice for May, 2013 is on file at 517 Airport Road in the Finance Department for review by the Board and the public. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Elaine Jones, duly seconded by Director Becca Clark, that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. The Consent Agenda consisted of the following: 8. Consider Public Safety Report* 9. Consider Resolution No. R-13-137 Awarding A Contract For Demolition Of Eight (8) Residential Structures To Melton Excavation. $25,100  10. Consider Resolution No. R-13-138 Applying And Accepting A Grant Application With The U. S. Department Of Justice Pursuant To The Edward Byrne Memorial Local Justice Assistance Grant (JAG) Program For Certain Law Enforcement Equipment. (In-Car Video Equipment) (Grant Funding Total $49,958- City Share $36,064, County Share $13,894) 11. Consider Resolution No. R-13-139 Rejecting All Proposals Received For The Fleet Fueling Services Annual Supply Contract. 12. Consider Resolution No. R-13-140 Awarding A Contract To Brown Engineers, LLC For Professional Services Related To Installation Of A Power Monitoring Device At The Ouachita Water Treatment Facility. $48,565 13. Consider Resolution No. R-13-141 Extending An Annual Supply Contract (ASC) With James L. Hunt Construction, Inc. For Paving Cuts Repairs. Subject To Budgetary Limitations 14. Consider Resolution No. R-13-142 Extending An Annual Supply Contract (ASC) With Jack Tyler Engineering Company Of Arkansas For E-One Pumps And Repair Parts. Subject To Budgetary Limitations 15. Consider Resolution No. R-13-143 Extending An Annual Supply Contract (ASC) With Harcros Chemical Company For Chlorine Gas. Subject To Budgetary Limitations 44.—Consider Resolution No. R 13 I'M Amending Resolution No. 23*12 (City Of Hot Springs Street Light Placomont Policy) By Establishing Now Procedures For Placement Requests And Evaluation. Removed from agenda. 3*—Consider Resolution No. R 13 115—Repealing Resolution No. 4978; And Adopting A Now City Of Hot Springs Speed Hump Installation And Removal Policy. Removed from agenda. 18. Consider Resolution No. R-13-146 Accepting A Certified Local Government Grant From The Arkansas Historic Preservation Program To Provide Funding To Re-Survey The Pleasant Street Historic District And For Historic District Commissioners And Staff Training. NEW BUSINESS Public Hearing 19. Consider A Public Hearing To Annex Land Located At 4600 Central Avenue Into The City Of Hot Springs This being the time and date set for a public hearing on the annexation of land located at 4600 Central Avenue, Mayor Carney declared the public hearing open. Speakers: Kathy Sellman, Planning and Development Director, Brian Albright, City Attorney There being no further comments, Mayor Carney declared the public hearing closed. 20. Consider A Public Hearing To Annex Land Known As The Fontana Enclave Into The City Of Hot Springs. This being the time and date set for a public hearing on the annexation of land known as the Fontana Enclave, Mayor Carney declared the public hearing open.  Speakers: Kathy Sellman, Planning and Development Director, Brian Albright, City Attorney Johnnie Breckling, Donald Burrough, Richard Phillips Directors Randy Fale, Pat McCabe There being no further comments, Mayor Carney declared the public hearing closed. 21. Proposed Resolution No. R-13-147 A Resolution entitled, "Acknowledging The Review Of The 2012 Comprehensive Annual Financial (Audit) Report," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Karen Garcia. Discussion: Joy Black, Accounting/Purchasing Manager spoke to the item. Speakers: Gary Welch, with Jordan, Woosley, Crone & Keaton, LTC. Directors Pat McCabe, Randy Fale City Attorney Brian Albright Roll Call: Mayor Carney called for a vote on the Motion to Adopt as Read; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney total 7. Voting "no", none total 0; motion carried 7-0. Whereupon the Resolution was declared adopted. 22. Proposed Ordinance No. 0-13-38 An Ordinance entitled, "Repealing Ordinance No. 3286; Adopting New Procedures For Review Of Traffic Control Requests And/or Needs; And For Other Purposes/ was removed from the Agenda. 23. Proposed Ordinance No. 0-13-39 An Ordinance entitled, "Repealing Ordinance No. 3757, As Amended; Adopting New Procedures For Review Of Truck Routes; And For Other Purposes," was removed from the Agenda 24. Proposed Ordinance No. 0-13-40 An Ordinance entitled, "Amending The Hot Springs Parade And Special Events Ordinance (Ordinance No. 5549, As Amended) By Changing Final Administrative Approval Authority For Parades And Special Event Requests; And For Other Purposes," was removed from the Agenda * Additional information Lance Spicer informed the Directors that there was a change in the Parade Route on the Public Safety Report item number 13-036 Blue Knights Law Enforcement Parade.  BOARD COMMENTARY 25. Board of Directors' Items for Discussion A. Director Karen Garcia > Thanked Kathy Sellman and the Planning Commission for their hard work. B. Director Pat McCabe > Mentioned that he heard from several elected officials from across the state who were in attendance at the Arkansas Municipal League Conference and they all expressed gratitude for the warm welcome they had received while in our city. > Thanked First Baptist Church for providing space for a cross county bicycling group to spend the night. > Also thanked Park Side Cycle for setting up a bicycle repair area for the visitors at the church. > Announced his son Ryan, an Officer in the U.S. Marine Corp was recently promoted to Capitan. C. Mayor Ruth Carney > Informed the public that Tom Cotton will be at the 1st Church of the Nazarene tomorrow morning to hear from citizens. > Announced that the Spa Blast will be tomorrow night at Oaklawn Park. 26. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 7:57 p.m. to meet again on Tuesday, July 16, 2013, at 7:00 p.m. ATTEST: V J XKV_IK^ APPROVED: ')- U-'M^ / bVy^JkA Lance Spicer,|pty Clerk Ruth Carney, Mayor /