Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday, July 16,2013 Board Chambers, Citv Hall Invocation by Jean Brooks Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call bv Citv Clerk Lance Spicer Present 6- Directors Suzanne Davidson-District 1, Elaine Jones-District 2, Becca Clark-District 3, Karen Garcia-District 5, Randy Fale-District 6 and Mayor Ruth Carney. Absent Pat McCabe-District 4 Also present City Manager David Watkins and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda as Presented Director Randy Fale made a motion, duly seconded by Director Elaine Jones to approve the agenda as presented. Upon voice vote, the motion unanimously carried 6-0. 3. Consider Minutes of the Board of Directors Meeting; > Regular Meeting held on June 18, 2013 > Regular Meeting held on July 2, 2013 Motion to Approve the Minutes as Presented. Director Becca Clark made a motion, duly seconded by Director Karen Garcia to approve the minutes as presented. Upon voice vote, the motion unanimously carried 6-0. 4. Recognition of Guests > Mayor Carney welcomed all in attendance. 5. Citv Manager's Report City Manager David Watkins highlighted the following items: > Announced that the Miss Arkansas Pageant will begin tomorrow and welcomed the annual event to town. > On August 30-31, there will be an E-waste collection drop off at the Convention Center. Citizens may drop off old computer hardware which is not permitted for disposal within the landfill. > Citizens should start noticing improvements in the City Webpage with the utilization of CivicPlus, our new webpage designer. > We will soon begin our in-house employee training sessions, which are geared toward ensuring that citizens receive excellent customer service. Special Notation: Mayor Carney requested that due to having two citizens sign-up to speak on item #8, _that two Board members approve moving this item from the Consent Agenda to the first item under new business. Director Elaine Jones made a motion, duly seconded by Karen Garcia, to move item #8- Consider Resolution No. R-13-148 Confirming The Appointment Of Kathy Muse To The Hot Springs Housing Authority Board Of Commissioners from the Consent Agenda to the first item under New Business. 6. Board of Directors Announcements A. Director Karen Garcia > On Thursday, August 1, 2013 beginning at 4:30, there will be a District 5 Community meeting at the Forest Lakes Clubhouse. Guest speaker will be Fire Chief Ed Davis. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Elaine Jones, duly seconded by Director Randy Fale, that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Garcia, Fale and Mayor Carney, total 6. Voting "no" none, total 0; motion carried 7-0. The Consent Agenda consisted of the following: 7. Consider Public Safety Report & Consider Resolution No. R 13 118 Confirming The Appointment Of Kathy Muse To Tho Hot Springe Housing Authority Board Of CommisGionors. Moved to New Business 9. Consider Resolution No. R-13-149 Appropriating 2013 Projected Revenues From The Half Cent Sales Tax Increase To Specific Street Paving Projects (Approved Alternate Paving List And City Portion Of Golf Links Road Resurfacing Project). Estimated revenues of $208,000 10. Consider Resolution No. R-13-150 Awarding A Bid To Terra Renewal For Sludge Removal At The Ouachita Water Treatment Plant. $72,900 11. Consider Resolution No. R-13-151 Appointing Director Karen Garcia To The City Of Hot Springs Depository Board. NEW BUSINESS 8. Consider Resolution No. R-13-148 A Resolution entitled, "Confirming The Appointment Of Kathy Muse To The Hot Springs Housing Authority Board Of Commissioners," was taken from the agenda and read by title only (City Attorney).  Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson. Discussion: Lance Spicer, Assistant City Manager/City Clerk, and Brian Albright, City Attorney spoke to the item. Speakers: Bob Driggers and Dennis Bosch spoke against the item. Directors Karen Garcia, Randy Fale Roll Call: Mayor Carney called for a vote on the Motion to Adopt as Read; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Garcia, Fale and Mayor Carney total 6. Voting "no", none total 0; motion carried 6-0. Whereupon the Resolution was declared adopted. Public Hearing 12. Consider A Public Hearing On Vacating A Portion Of A Undeveloped Street Known As Alabaster Lane, Located In The Country Club Heights Subdivision This being the time and date set for a public hearing on vacating a portion of an undeveloped street known as Alabaster Lane, located in the Country Club Heights Subdivision, Mayor Carney declared the public hearing open. Speakers: JE Sanders, Attorney for Laura P. Smith, Petitioner. Director Randy Fale, City Attorney Brian Albright There being no further comments, Mayor Carney declared the public hearing closed. 13. Proposed Ordinance No. 0-13-41 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Karen Garcia, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. An Ordinance entitled, "Vacating A Portion Of A Undeveloped Street Known As Alabaster Lane, Located In The Country Club Heights Subdivision; And For Other Purposes/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Karen Garcia, duly seconded by Director Becca Clark. Discussion: Brian Albright, City Attorney spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Garcia, Fale and Mayor Carney, total 6. Voting "no" none, total 0; motion carried 6-0. Whereupon the Ordinance was declared adopted. 14. Proposed Ordinance No. O-13-42 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Randy Fale, duly seconded by Director Karen Garcia, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. An Ordinance entitled, "Amending Ordinance No. 5536 (Municipal Utility Billing Procedure), Adopting Theft Of Hot Springs Municipal Services Policy; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Karen Garcia. Discussion: Lance Spicer, Assistant City Manager/City Clerk and Brian Albright, City Attorney spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Garcia, Fale and Mayor Carney, total 6. Voting "no" none, total 0; motion carried 6-0. Whereupon the Ordinance was declared adopted. 15. Proposed Ordinance No. 0-13-43 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. An Ordinance entitled, "Authorizing Amendments To The Budget For The City Of Hot Springs, Arkansas, For The Year 2013; And For Other Purposes/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Dorethea Yates, Finance Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Garcia, Fale and Mayor Carney, total 6. Voting "no" none, total 0; motion carried 6-0. Whereupon the Ordinance was declared adopted. BOARD COMMENTARY 16. Board of Directors' Items for Discussion A. Director Karen Garcia  > Thanked staff and Crist Engineers for their report and update during the work session. B. Director Suzanne Davidson > Congratulated Rose and Todd Cranson on the opening of the Superior Bath House Brewery and Distillery. C. Director Elaine Jones > Commended the Langston Reunion Committee and all the attendees for making the reunion a great success. 17. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Becca Clark, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 6-0. The Meeting adjourned at 7:40 p.m. to meet again on Tuesday, August 6, 2013, at 7:00 p.m. ATTEST: ( A\v\w- APPROVED: t\ urf" ^ d . OA Lance Spicer\)City Clerk RVth Carney, Mayor