Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. August 6. 2013 Board Chambers. Citv Hall Invocation by Jeff Childs Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call bv Citv Clerk Lance Spicer Present 6- Directors Suzanne Davidson-District 1, Elaine Jones-District 2, Becca Clark-District 3, Karen Garcia-District 5, Pat McCabe-District 4 and Mayor Ruth Carney. Absent Randy Fale-District 6 Also present City Manager David Watkins and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Amend the Agenda 7. Director Karen Garcia made a motion, duly seconded by Director Elaine Jones to amend the agenda by completely removing Item #21 Consider Ordinance No. 0-13-46 Amending Ordinance No. 5536 {Uniform Municipal Utility Billing Procedure) by Amending Ordinance No.5844; And For Other Purposes from the agenda. Upon voice vote, the motion unanimously carried 6-0. Motion to Approve the Agenda As Amended Director Pat McCabe made a motion, duly seconded by Director Karen Garcia to approve the agenda as amended. Upon voice vote, the motion unanimously carried 6-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on July 16, 2013 Motion to Approve the Minutes as Presented. Director Elaine Jones made a motion, duly seconded by Director Suzanne Davidson to approve the minutes as presented. Upon voice vote, the motion unanimously carried 6-0. 4. Recognition of Guests > Mayor Carney expressed her condolences to Dan Lewin for his recent loss. 5. Citv Manager's Report City Manager David Watkins highlighted the following items: > Announced the city's street paving program is scheduled to start this week. > Thanked all of the participants in the JumpStart Arkansas event in which 113 pastors and church leaders volunteered at Hill Wheatley Park, helping staff with maintenance projects such as painting restrooms, cleaning the around the lake, and clearing brush from the park entrance. 6. Board of Directors Announcements A. Director Karen Garcia > Encouraged citizens to apply for one of the many Advisory Committee openings. Applications will be accepted until August 30. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Elaine Jones, duly seconded by Director Becca Clark, that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, PMcCabe, Garcia, and Mayor Carney, total 6. Voting "no" none, total 0; motion carried 7-0. The Consent Agenda consisted of the following: 7. Consider Public Safety Report 8. Consider Resolution No. R-13-152 Amending the Agreement with AVFUEL Corporation By Amending The Credit And Charge Card Acceptance Program. 9. Consider Resolution No. R-13-153 Approving An Addendum To The Lease Agreement With Veteran's Memorial Of Garland County, Arkansas. 10. Consider Resolution No. R-13-154 Fixing A Time And Date For A Hearing To Vacate A Portion Of Certain Street Right-Of-Way Located Along Barkley Place. 11. Consider Resolution No. R-13-155 Accepting A Growing Healthy Communities Grant From The Arkansas Coalition For Obesity Prevention. Grant Award $2,500 12. Consider Resolution No. R-13-156 Approving Change Orders #6, #7, #8 and #9 To The Contract With Cates, Inc. To Construct Phase 5A Of The Hot Springs Creek Greenway Trail Known As Utility Service Center Trail, Phase I. $9,039.50 (Grant $7,160, City $1,879.50) 13. Consider Resolution No. R-13-157 Awarding A Contract To Crews & Associates For Certain Professional Services, (Financial Advisor). Costs Based On Services Rendered. 14. Consider Resolution No. R-13-158 Approve Change Order To The Contract With Hanson & McLaughlin For Engineering Design Related To The 2013 Water System Improvements Project. 15. Consider Resolution No. R-13-159 Rejecting All Bids Received For Towable Generators For Use At The Wastewater Treatment Plant.  16. Consider Resolution No. R-13-160 Awarding A Contract To Brown Engineers, LLC For HMI Software And Hardware Update At The Lakeside Plant. $72,637 17. Consider Resolution No, R-13-161 Awarding A Contract To HD Supply For Annual Supply Contract (ASC) For Brass Fittings. Not To Exceed Budgetary Limitations. 18. Consider Resolution No. R-13-162 Authorizing Purchase Of Wastewater Pumps To Bolt Service Company In Accordance With Ordinance No. 5563.$27,521.36 19. Consider Resolution No. R-13-163 Authorizing Purchase Of Wastewater Pumps To JR Stewart Pump & Equipment In Accordance With Ordinance No. 5563. $29,620 NEW BUSINESS 20. Proposed Ordinance No. 0-13-45 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Pat McCabe, duly seconded by Director Karen Garcia, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. An Ordinance entitled, "Annexing Certain Lands That Are Completely Surrounded By The Incorporated Limits Of The City Of Hot Springs (4600 Central Avenue); And For Other Purposes/'was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Pat McCabe. Discussion: Kathy Sellman, Planning Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia and Mayor Carney, total 6. Voting "no" none, total 0; motion carried 6-0. Whereupon the Ordinance was declared adopted. 21. Proposed Ordinance No. 0-13-46 An Ordinance entitled, "Amending Ordinance No. 5536 (Uniform Municipal Utility Biiling Procedure) by Amending Ordinance No.5844; And For Other Purposes, was removed from the agenda. BOARD COMMENTARY 22. Board of Directors' Items for Discussion A. Director Karen Garcia > Thanked Fire Chief Ed Davis for recently speaking at the District 5 Community Meeting. Also thanked him for rescuing her during the bad weather, two weeks ago.  > Thanked the maintenance crew at the Convention Center for the installation of the welcome sign at the Welcome Center. B. Director Suzanne Davidson > There will be Spaghetti Lunch fund raiser for First Step at the Austin Hotel, Tuesday. August 13, 2013 from 10:30-1:30. The cost is $5.95 for dine in or carry out. C. Mayor Ruth Carney > Commended the professionalism of our city transit drivers. 23. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Karen Garcia, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 6-0. The Meeting adjourned at 7:20 p.m. to meet again on Tuesday, August 20,2013, at 7:00 p.m. ATTEST: APPROVED: Suza/infe Davidson, Assistant Mayor