Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. August 20. 2013 Board Chambers. City Hall Invocation by Paula Childs Pledge of Allegiance to the Flag led by Assistant Mayor Suzanne Davidson Call to Order Meeting called to Order by Assistant Mayor Suzanne Davidson at 7:00 p.m. 1. Roll Call by City Clerk Lance Spicer Present 5- Directors Elaine Jones-District 2, Becca Clark-District 3, Pat McCabe-District 4, Karen Garcia- District 5 and Assistant Mayor Suzanne Davidson. Absent Randy Fale-District 6 and Mayor Ruth Carney. Also present City Manager David Watkins and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Amend the Agenda 7. Director Karen Garcia made a motion, duly seconded by Director Elaine Jones to amend the agenda by completely removing Item #26 Consider Ordinance No. 0-13-51 Authorizing Amendments To The Budget For The City Of Hot Springs, Arkansas, For The Year 2013; And For Other Purposes (Mid-Yea),unt\\ such time the board can have a work session to review the amendments, and then have the item be presented at the next board meeting (following the work session) from the agenda. Upon roll call, the motion unanimously carried 5-0. Motion to Approve the Agenda As Amended Director Pat McCabe made a motion, duly seconded by Director Karen Garcia to approve the agenda as amended. Upon voice vote, the motion unanimously carried 5-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on August 6,2013 > Special Meeting held on July 30, 2013 Motion to Approve the Minutes as Presented. Director Becca Clark made a motion, duly seconded by Director Elaine Jones to approve the minutes as presented. Upon voice vote, the motion unanimously carried 5-0. 4. Recognition of Guests > Director Karen Garcia acknowledged and welcomed Carolyn Cole the recipient of the 2013 Sister City International Youth Leadership Award. > Assistant Mayor Davidson welcomed Corey Alderdice and Greg Reed from ASMSA, and then presented them with a proclamation in honor of the 20th Anniversary of the school. > Assistant Mayor Davidson then welcomed Jim Fram, President and CEO of the Hot Springs Metro Partnership. 5. City Manager's Report City Manager David Watkins highlighted the following item: > Acknowledged the success of the recent Operation Clean Sweep, including the removal of 44,000 pounds of trash from city neighborhoods. 6. Board of Directors Announcements None 7. Consider Acknowledgement of Financial Statements Notice for June 2013 Assistant Mayor Davidson announced that the Financial Statement Notice for June, 2013 is on file at 517 Airport Road in the Finance Department for review by the Board and the public. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Elaine Jones, duly seconded by Director Becca Clark, that the Consent Agenda be approved. Roll Call Assistant Mayor Davidson called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Jones, Clark, McCabe, Garcia, and Assistant Mayor Davidson, total 5. Voting "no" none, total 0; motion carried 5-0. The Consent Agenda consisted of the following: 8. Consider Public Safety Report 9. Consider Resolution No. R-13-164 Awarding A Contract To Garver, LLC For Certain Professional Services (Engineering Support For NPDES Permit Efforts). Not To Exceed Budgetary Constraints. 10. Consider Resolution No. R-13-165 Approving An Agreement With Propertyroom.Com For The Auction Sale Of Expired Police Evidence Pursuant To The State Of Arkansas Cooperative Purchasing Program And The Intergovernmental Association With The National Joint Powers Alliance (NJPA). No Cost 11. Consider Resolution No. R-13-166 Awarding A Bid To Sun Belt Fire Equipment, Inc. For A Class A, Custom Fire Engine. $582,169 12. Consider Resolution No. R-13-167 Awarding A Contract To Economists.Com For Certain Professional Services (General Rate Related Services). Not To Exceed Budgetary Constraints 13. Consider Resolution No. R-13-168 Awarding A Contract To Economists.Com For Certain Professional Services (Rate and Analysis For Water And Wastewater Capital Improvement Plan Alternatives). Not To Exceed Budgetary Constraints 14. Consider Resolution No, R-13-169 Awarding A Contract To Economists.Com For Certain Professional Services (Water And Wastewater Impact Fee Study). Not To Exceed Budgetary Constraints 15. Consider Resolution No. R-13-170 Award A Bid To Instrument Services Corporation For Chlorinators At The Lakeside Water Plant. $22,475 16. Consider Resolution No. R-13-171 Amending Resolution No. 8209 (Annual Supply Contract Asphalt Paving) By Changing The Not To Exceed Amount. Not To Exceed Budgetary Constraints 17. Consider Resolution No. R-13-172 Expressing The Willingness Of The City Of Hot Springs, Arkansas To Utilize State-Aid Street Monies For The Golf Links Road Overlay Project. 18. Consider Resolution No. R-13-173 Awarding An Annual Supply Contract To Time Striping, Inc. For Pavement Markings. Not To Exceed Budgetary Constraints NEW BUSINESS PUBLIC HEARING 19. Consider A Public Hearing To Vacate A Portion Of Certain Street Right-Of-Wav Located Along Barklev Place This being the time and date set for a public hearing on vacating a portion of certain street right-of-way located along Barkley Place, Assistant Mayor Davidson declared the public hearing open. Speakers: John Girolamo spoke against the item There being no further comments, Assistant Mayor Davidson declared the public hearing closed. 20. Proposed Ordinance No. O-13-47 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Karen Garcia, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 5-0. An Ordinance entitled, "Vacating A Portion Of Certain Street Right Of Way Located Along Barkley Place; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Karen Garcia. Discussion: Director Karen Garcia Speakers: none Roll Call: Assistant Mayor Davidson called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Jones, Clark, McCabe, Garcia and Assistant Mayor Davidson, total 5. Voting "no" none, total 0; motion carried 5-0. Whereupon the Ordinance was declared adopted. 21. Consider A Public Hearing On The Annexation Of Certain Lands That Are Completely Surrounded By The Incorporated Limits Of The City Of Hot Springs Known As The Fontana Enclave This being the time and date set for a public hearing on the annexation of certain lands that are completely surrounded by the incorporated limits of the City of Hot Springs known as the Fontana Enclave, Assistant Mayor Davidson declared the public hearing open. Speakers: none There being no comments, Assistant Mayor Davidson declared the public hearing closed. 22. Proposed Ordinance No. 0-13-48 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 5-0. An Ordinance entitled, "Annexing Certain Lands That Are Completely Surrounded By The Incorporated Limits Of The City Of Hot Springs (Fontana Street Enclave); And For Other Purposes/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Kathy Sellman, Planning Director spoke to the item. Speakers: none Roll Call: Assistant Mayor Davidson called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Jones, Clark, McCabe, Garcia and Assistant Mayor Davidson, total 5. Voting "no" none, total 0; motion carried 5-0. Whereupon the Ordinance was declared adopted. 23. Proposed Resolution No. R-13-174 A Resolution entitled, "Approving A Conditional Use For New Choice Group Home At 710 West Grand Avenue/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Elaine Jones. Discussion: Kathy Sellman, Planning Director spoke to the item. Speakers: George Pritchett spoke in favor of the item. Barbara Spindler, Marsha Blackwelder, Jerry Rephan and Rhonda Harris spoke against the item. Directors Karen Garcia and Becca Clark City Attorney Brian Albright  Roll Call: Assistant Mayor Davidson called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Jones, Clark, McCabe, Garcia and Assistant Mayor Davidson, total 5. Voting "no" none, total 0; motion carried 5-0. Whereupon the Resolution was declared adopted. 24. Proposed Ordinance No. 0-13-49 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 5-0. An Ordinance entitled, "Amending The Subdivision Code Of The City Of Hot Springs, Arkansas, (Ordinance 5715, As Amended) To Establish A Planning Area Boundary And Policies; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Karen Garcia, duly seconded by Director Becca Clark. Discussion: Kathy Sellman, Planning Director spoke to the item. Speakers: Director Suzanne Davidson Roll Call: Assistant Mayor Davidson called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Jones, Clark, McCabe, Garcia and Assistant Mayor Davidson, total 5. Voting "no" none, total 0; motion carried 5-0. Whereupon the Ordinance was declared adopted. 25. Proposed Ordinance No. 0-13-50 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Karen Garcia, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 5-0. An Ordinance entitled, "Adopting A Purchasing Procedure For The City Of Hot Springs, Arkansas; Repealing Certain Ordinances; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Karen Garcia. Discussion: Dorethea Yates, Finance Director spoke to the item. Speakers: none Roll Call: Assistant Mayor Davidson called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Jones, Clark, McCabe, Garcia and Assistant Mayor Davidson, total 5. Voting "no" none, total 0; motion carried 5-0. Whereupon the Ordinance was declared adopted. 26. Proposed Ordinance No. 0-13-51 Proposed Ordinance No. 0-13-51 Authorizing Amendments To The Budget For The City Of Hot Springs, Arkansas, For The Year 2013; And For Other Purposes. (Mid-Year) was removed from the agenda. BOARD COMMENTARY 27. Board of Directors' Items for Discussion A. Director Elaine Jones > Thanked Jim Fram of the Metro Partnership for the information he gave earlier in the meeting. B. Director Karen Garcia > Thanked the neighborhood in Trivista Circle for hosting a community meeting. > Thanked Bart Jones, Denny McPhate and Bill Burroughs for addressing needs discussed at recent District 5 meetings. > Thanked Vice-Chair of the Highway Commission for his visit and his contribution at a recent District 5 Community Meeting. Director Garcia also mentioned, that he is working on getting some of our older city bridges added to the state overlay project listing. C. Assistant Mayor Suzanne Davidson > Thanked everyone for their patience as she led the meeting. 28. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Karen Garcia, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 5-0. The Meeting adjourned at 8:30 p.m. to meet again on Tuesday, September 3, 2013, at 7:00 p.m. ATTEST: [ J WVl^ APPROVED: \ \u* Lance Spicejf, City Clerk Ruth Carney, Mayor , 0