Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Board Chambers. City Hall September 3. 2013 Invocation by Mary Loye Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call by City Clerk Lance Spicer Present 6- Directors Suzanne Davidson-District 1, Becca Clark-District 3, Pat McCabe-District 4, Karen Garcia-District 5, Randy Fale-District 6 and Mayor Ruth Carney. Absent Elaine Jones-District 2. Also present City Manager David Watkins and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Amend the Agenda Director Karen Garcia made a motion, duly seconded by Director Randy Fale to amend the agenda by removing Item #16 Consider Resolution No. R-13-182 Awarding A Contract To CLB Engineers For Certain Professional Services (Engineering Design For Installation Of A Secondary Tertiary Filter At The Southwest Wastewater Plant), and placing it as the first time under New Business. Upon roll call, the motion unanimously carried 6-0. Motion to Approve the Agenda As Amended Director Randy Fale made a motion, duly seconded by Director Karen Garcia to approve the agenda as amended. Upon voice vote, the motion unanimously carried 6-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on August 20, 2013 Motion to Approve the Minutes as Presented. Director Karen Garcia made a motion, duly seconded by Director Becca Clark to approve the minutes as presented. Upon voice vote, the motion unanimously carried 6-0. 4. Recognition of Guests > Mayor Carney welcomed Tracey Keaton with the Garland County Prayer Breakfast, who invited the Board to participate in this year's event which will be October 1st, beginning at 6:20 a.m. 5. City Manager's Report City Manager David Watkins highlighted the following item: > Acknowledged the success of the recent E-Waste Collection Event, and announced we received 6 tractor trailer loads of electronic equipment.  > Acknowledged that there will be a plaque placed behind Summit Arena this week to celebrate the city's rebuilding efforts after the 1913 fire that destroyed much of the town. 6. Board of Directors Announcements Director Karen Garcia > Announced there will be a District 5 Community Meeting to be held on September 5, at 4:30 in the Forrest Lakes Club House. Guest Speaker will be Steve Arrison Mayor Ruth Carney > Project HOPE will meet at 11:30 this Thursday at the Emergency Management Office. 7. Consider Acknowledgement of Financial Statements Notice for July 2013 Mayor Carney announced that the Financial Statement Notice for July, 2013 is on file at 517 Airport Road in the Finance Department for review by the Board and the public. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Pat McCabe, duly seconded by Director Suzanne Davidson, that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Clark, McCabe, Garcia, Fale and Mayor Carney, total 6. Voting "no" none, total 0; motion carried 6-0. The Consent Agenda consisted of the following: 8. Consider Public Safety Report 9. Consider Resolution No. R-13-175 Amending Resolution No. 5770, (Approving Certain Revisions To Municipal Airport Property Management Policy) By Amending Appendix "K", (Airport Property Rates). Increased Revenue $5000 10. Consider Resolution No. R-13-176 Authorizing A Lease Agreement With Randall J. Wood For Building A10 At 525 Airport Road, Unit #3. Revenue $8,280 11. Consider Resolution No. R-13-177 Authorizing A Lease Agreement With Chris And Elizabeth Bradshaw For Building 'Quick City Oil And Lube' At 505 Airport Road. Revenue $10,200 12. Consider Resolution No. R-13-178 Authorizing The Filing And Acceptance Of A Grant Application With The Arkansas Department Of Aeronautics For Certain Airport Improvements (South Ramp Improvements) State 90% ($100,000), City 10% ($11,100)  13. Consider Resolution No. R-13-179 Awarding A Contract To Grimes Consulting Engineers Inc. For Certain Professional Services (Engineering Services For Development Of Plans And Oversight Of Project To Construct Service Road And Install Drainage Improvements South Ramp Area). State 90% ($16,830), City 10% ($1,870) 14. Consider Resolution No. R-13-180 Authorizing The Filing And Acceptance Of A Grant Application With Firehouse Subs Foundation For Fire Fighter Air Mask Voice Amplifiers. $20,000, No In-Kind Match Required. 15. Consider Resolution No. R-13-181 Awarding A Bid To All Service Electric For A Back-Up Power Generator For Municipal Customer Operations At The Finance Center. $97,318 16. Consider Resolution No. R-13-182 Awarding A Contract To CLB Engineers For Certain Professional Services (Engineering Design For Installation Of A Secondary Tertiary Filter At The Southwest Wastewater Plant). $49,500 MOVED TO NEW BUSINESS 17. Consider Resolution No. R-13-183 Awarding An Annual Supply Contract (ASC) To Coulson Oil For Onsite Fleet Fueling Services. 18. Consider Resolution No. R-13-184 Awarding An Annual Supply Contract (ASC) To Fleetcor Technologies, Inc. For Off-Site Fleet Fueling Services. NEW BUSINESS 16. Proposed Resolution No. R-13-182 A Resolution entitled, "Awarding A Contract To CLB Engineers For Certain Professional Services (Engineering Design For Installation Of A Secondary Tertiary FiiterAt The Southwest Wastewater Plant)/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Pat McCabe, duly seconded by Director Randy Fale. Discussion: Bill Burrough, Deputy City Manager spoke to the item. Speakers: Directors Karen Garcia and Randy Fale Staff City Attorney Brian Albright Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, McCabe, Fale and Mayor Carney, total 5. Voting "no" Director Garcia, total 1; motion carried 5-1. Whereupon the Resolution was declared adopted. 19. Consider Condemnation Resolutions 19A. Consider Resolution No. R-13-185 A Resolution entitled, "Condemning Certain Real Property at 108 Mellersh," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter; a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Suzanne Davidson. Discussion: Bart Jones, Neighborhood Services Manager spoke to the item. City Attorney, Brian Albright asked if there was anyone present to speak in opposition to the condemnation. Speakers: Director Randy Fale Roll Call: There being no one to speak in opposition, Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, McCabe, Garcia, Fale and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0. Whereupon the Resolution was declared adopted. 19B. Consider Resolution No. R-13-186 A Resolution entitled, "Condemning Certain Real Property at 110 Amber/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Karen Garcia, duly seconded by Director Suzanne Davidson. Discussion: Bart Jones, Neighborhood Services Manager spoke to the item. City Attorney, Brian Albright asked if there was anyone present to speak in opposition to the condemnation. Speakers: none Roll Call: There being no one to speak in opposition, Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, McCabe, Garcia, Fale and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0. Whereupon the Resolution was declared adopted. 19C. Consider Resolution No. R-13-187 A Resolution entitled, "Condemning Certain Real Property at 113 Patriot/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Suzanne Davidson. Discussion: Bart Jones, Neighborhood Services Manager spoke to the item. City Attorney, Brian Albright asked if there was anyone present to speak in opposition to the condemnation. Speakers: none Roll Call: There being no one to speak in opposition, Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, McCabe, Garcia, Fale and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0. Whereupon the Resolution was declared adopted. 19D. Consider Resolution No. R-13-188 A Resolution entitled, "Condemning Certain Real Property at 125 Ash-Rear House/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Becca Clark. Discussion: Bart Jones, Neighborhood Services Manager spoke to the item. City Attorney, Brian Albright asked if there was anyone present to speak in opposition to the condemnation. Speakers: Mayor Carney Roll Call: There being no one to speak in opposition, Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, McCabe, Garcia, Fale and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0. Whereupon the Resolution was declared adopted. 19E. Consider Resolution No. R-13-189 A Resolution entitled, "Condemning Certain Real Property at 267 Glade/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Suzanne Davidson, duly seconded by Director Becca Clark. Discussion: Bart Jones, Neighborhood Services Manager spoke to the item. City Attorney, Brian Albright asked if there was anyone present to speak in opposition to the condemnation. Speakers: Director Davidson Roll Call: There being no one to speak in opposition, Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, McCabe, Garcia, Fale and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0. Whereupon the Resolution was declared adopted. 19F. Consider Resolution No. R-13-190 A Resolution entitled, "Condemning Certain Real Property at 344 Crescent/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Karen Garcia, duly seconded by Director Becca Clark. Discussion: Bart Jones, Neighborhood Services Manager spoke to the item. City Attorney, Brian Albright asked if there was anyone present to speak in opposition to the condemnation. Speakers: Directors Fale and Davidson Roll Call: There being no one to speak in opposition, Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, McCabe, Garcia, Fale and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0. Whereupon the Resolution was declared adopted. 19G. Consider Resolution No. R-13-191 A Resolution entitled, "Condemning Certain Real Property at 405 Gaines," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Pat McCabe. Discussion: Bart Jones, Neighborhood Services Manager spoke to the item. City Attorney, Brian Albright asked if there was anyone present to speak in opposition to the condemnation. Speakers: none Roll Call: There being no one to speak in opposition, Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, McCabe, Garcia, Fale and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0. Whereupon the Resolution was declared adopted. 19H. Consider Resolution No. R-13-192 A Resolution entitled, "Condemning Certain Real Property at 413 Ridgeway/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Suzanne Davidson.  Discussion: Bart Jones, Neighborhood Services Manager spoke to the item. City Attorney, Brian Albright asked if there was anyone present to speak in opposition to the condemnation. Speakers: none Roll Call: There being no one to speak in opposition, Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, McCabe, Garcia, Fale and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0. Whereupon the Resolution was declared adopted. 20. Consider Resolution No. R-13-193 A Resolution entitled, "Approving An Agreement With FirsTech, Inc. For Utility Bill Payment And Processing Services/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Pat McCabe, duly seconded by Director Becca Clark. Discussion: Lance Spicer, Assistant City Manager/City Clerk, and James Nixon, Director Municipal Customer Operations spoke to the item. Speakers: Directors Karen Garcia and Clark Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, McCabe, Garcia, Fale and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0. Whereupon the Resolution was declared adopted. 21. Proposed Ordinance No. 0-13-52 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Karen Garcia, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. An Ordinance entitled, "Assigning Initial Zoning To Certain Lands Annexed By Ordinance No. 5954 To The City Of Hot Springs (4600 Central Avenue); And For Other Purposes/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Karen Garcia. Discussion: Lance Spicer, Assistant City Manager/City Clerk spoke to the item. Speakers: none  Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, McCabe, Garcia, Fale and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0. Whereupon the Ordinance was declared adopted. 22. Proposed Ordinance No. O-13-53 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Karen Garcia, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. An Ordinance entitled, "Waiving The Requirements Of Competitive Bidding For The Purchase Of Certain Real Property (421 Leawood Street) For The City Services Center; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Karen Garcia, duly seconded by Director Suzanne Davidson. Discussion: Greg Speas, Fleet Services Director spoke to the item. Speakers: Director Randy Fale Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, McCabe, Garcia, Fale and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0. Whereupon the Ordinance was declared adopted. 23. Proposed Ordinance No. O-13-54 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Karen Garcia, duly seconded by Director Suzanne Davidson, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. An Ordinance entitled, "Waiving The Requirements Of Competitive Bidding For Certain Professional Services (Generator Monitoring Services); Awarding A Contract To Brown Engineers; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Suzanne Davidson, duly seconded by Director Randy Fale. Discussion: Bill Burrough, Deputy City Manager spoke to the item. Speakers: Director Randy Fale Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, McCabe, Garcia, Fale and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0. Whereupon the Ordinance was declared adopted.  BOARD COMMENTARY 24. Board of Directors' Items for Discussion A. Director Randy Fale > Thanked Bill Burrough and the crews who addressed the recent water main break. > Would like to have the city express its appreciation to Melinda Gassaway by way of Resolution. B. Director Karen Garcia y Commented on Director Fale's statement by agreeing that city crews worked very quickly to handle the recent water main break. C. Mayor Ruth Carney > Invited Human Resources Director Minnie Lenox to come to the podium and list the names of two long serving city employees who recently retired from the Street Department. Those employees were Clarence Galbert, who served 37 years, and Kenny Hawbeaker, who served 34.5 years. D. Director Suzanne Davidson > Expressed appreciation for the opportunity for organizations and individuals to now be able to apply for CDBG funds for infrastructure projects. 25. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Suzanne Davidson, duly seconded by Director Becca Clark, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 6-0. The Meeting adjourned at 8:00 p.m. to meet again on Tuesday, September 17, 2013, at 7:00 p.m. ATTEST: I ^ YA/JV- APPROVED: Lance 5pic|r, City Clerk Ruth Carney, Mayor /7