Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. October 1, 2013 Board Chambers. City Hall Invocation by Luke Chittum Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call by City Clerk Lance Spicer Present 6- Directors Suzanne Davidson-District 1, Elaine Jones-District 2, Pat McCabe-District 4, Karen Garcia-District 5, Randy Fale-District 6 and Mayor Ruth Carney. Absent 1- Becca Clark-District 3. Also present City Manager David Watkins and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Elaine Jones made a motion, duly seconded by Director Karen Garcia to approve the agenda. Upon voice vote, the motion unanimously carried 6-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on September 17, 2013 Motion to Approve the Minutes as Presented. Director Karen Garcia made a motion, duly seconded by Director Randy Fale to approve the minutes as presented. Upon voice vote, the motion unanimously carried 6-0. 4. Recognition of Guests > Director Karen Garcia welcomed Megan Baker and Terra Land from the Hot Springs Documentary Film Festival who gave a brief overview of the films that will be presented at the 22nd Annual Festival. 5. City Manager's Report City Manager David Watkins highlighted the following item: > Mentioned some strong economic developments/improvements going on right now including the expansion of the AAR business located at the Airport and an increase in our sales tax revenues within the City. > The approval of the Lake DeGray water source should be coming before the board at the next meeting. 6. Board of Directors Announcements  Director Suzanne Davidson > Announced there will be community recreation program named Adair Fair at Adair Park on Friday evenings provided by the Fine Arts Center. > Beginning this Friday is the Hot Water Hills Music Festival. Director Karen Garcia > Announced that tonight is National Night Out and mentioned that there are 5 different activities going on throughout the city and also, encouraged citizens to participate in those activities. > Reminded citizens that the World War II B17 aircraft will be at the airport until tomorrow. Mayor Ruth Carney > Thanked the Prayer Breakfast Committee for their hard work on the Prayer Breakfast that was conducted earlier in the day. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Pat McCabe, duly seconded by Director Randy Fale, that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, McCabe, Garcia, Fale and Mayor Carney, total 6. Voting "no" none, total 0; motion carried 6-0. The Consent Agenda consisted of the following: 7. Consider Public Safety Report 8- Consider Resolution No. R-13-206 Approving A Memorandum Of Agreement With The Hot Springs School District For The Provision Of School Resource Officer Funding For Fiscal Year 2013-2014. 9- Consider Resolution No. R-13-207 Approving A Memorandum Of Agreement With The Lakeside School District For The Provision Of School Resource Officer Funding For Fiscal Year 2013-2014. !0. Consider Resolution No. R-13-208 Authorizing The Filing Of A Grant Application With The State Of Arkansas (National Highway Traffic Safety Administration) For Two Full-Time Probation Officers; One Part-Time File Clerks; And Travel For District Court Staff (D.W.I. Court Operation). U- Consider Resolution No. R-13-209 Amending Resolution No.8234, (2013 Paving Program) By Adding Two Additional Streets To The Approved Paving List. 12« Consider Resolution No. R-13-210 Awarding A Contract To Coakley Company For Certain Professional Services Related To The 2013 Waterline Improvement Phase II Project. $399,703.05 13« Consider Resolution No. R-13-211 Awarding An Annual Supply Contract (ASC) To Comfort Systems USA (AR) Inc. For HVAC Maintenance.  14. Consider Resolution No. R-13-212 Awarding An Annual Supply Contract (ASC) To Comfort Systems USA (AR) Inc. For HVAC Non-Comprehensive Service. 15. Consider Resolution No. R-13-213 Awarding A Bid To G & W Diesel Services Inc. For Stationary Pump Engine Repower For The Hot Springs Creek Pump Station. $56,600 16. Consider Resolution No. R-13-214 Awarding A Bid To Wastequip, Mfg. Co., LLC For Sanitation Refuse Containers. $35,325 NEW BUSINESS 17. Proposed Resolution No. R-13-215 A Resolution entitled, "Endorsing The Hot Springs Metro Partnership's Economic Development Strategic Plan," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson. Discussion: David Watkins, City Manager spoke to the item. Speakers: Jim Fram, CEO of the Hot Springs Metro Partnership, John Girolamo Director Karen Garcia City Manager David Watkins Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, McCabe, Garcia, Fale and Mayor Carney, total 6. Voting "no" none, total 0; motion carried 6-0. Whereupon the Resolution was declared adopted. 18. Consider Resolution No. R-13-216 A Resolution entitled, "Authorizing The Use Of City Donation Funds For Certain Maintenance Needs At The Hot Springs Bark Park", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson. Discussion: Dan Bugg, Animal Services Director spoke to the item. Speakers: Charles Lilly Directors Karen Garcia, Randy Fale, Suzanne Davidson and Mayor Carney City Manager David Watkins, City Attorney Brian Albright Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, McCabe, Garcia, Fale and Mayor Carney, total 6. Voting "no" none, total 0; motion carried 6-0. Whereupon the Resolution was declared adopted. 19. Proposed Ordinance No. 0-13-66 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Pat McCabe, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. An Ordinance entitled, "Waiving The Requirements Of Competitive Bidding For The Purchase Of Updated Proprietary Hardware And Software For The Fleet Service Department; And For Other Purposes/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson. Discussion: Greg Speas, Sleet Services Director spoke to the item. Speakers: Director Pat McCabe Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, McCabe, Garcia, Fale and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0. Whereupon the Ordinance was declared adopted. 20. Proposed Ordinance No. O-13-67 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Randy Fale, duly seconded by Director Karen Garcia, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. An Ordinance entitled, "Authorizing Amendments To The Budget For The City Of Hot Springs, Arkansas, For The Year 2013; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Karen Garica, duly seconded by Director Randy Fale. Discussion: Dorethea Yates, Finance Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, McCabe, Garcia, Fale and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0. Whereupon the Ordinance was declared adopted. BOARD COMMENTARY 21. Board of Directors' Items for Discussion  Director Elaine Jones > Reminded everyone that this month is Breast Cancer Awareness Month Director Suzanne Davidson > Thanked Director Garcia for acknowledging the Documentary Film Festival. > Received a letter from a District 1 Resident thanking Police Chief Flory and his quick and professional action to a recent concern. Director Karen Garcia > Thanked the all local law enforcement officers for working this past weekend during the festival at the airport. > Thanked the Prayer Breakfast Committee for their hard work > Congratulated Samaritan Ministries on their 10 year anniversary Mayor Ruth Carney > Possibly on Monday, there will be a returning battalion to Hot Springs, at the Hot Springs Airport and would like to have anyone interested to come and show their support for our troops. > Welcomed Robert Parson, who is a new local radio host. 22. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Randy Fale, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 6-0. The Meeting adjourned at 8:00 p.m. to meet again on Tuesday, October 15, 2013, at 7:00 p.m. ATTEST: {J \*\Jh^ APPROVED: Lance Spicerrtfly Clerk Ruth Carney, Mayor