Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday, October 15. 2013 Board Chambers. City Hall Invocation by Chaplin Ed Losey Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call by City Clerk Lance Spicer Present 7- Directors Suzanne Davidson-District 1, Elaine Jones-District 2, Becca Clark-District 3, Pat McCabe-District 4, Karen Garcia-District 5, Randy Fale-District 6 and Mayor Ruth Carney. Absent 0- none. Also present City Manager David Watkins and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Randy Fale made a motion, duly seconded by Director Karen Garcia to approve the agenda. Upon voice vote, the motion unanimously carried 7-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on October 1, 2013 Motion to Approve the Minutes as Presented. Director Elaine Jones made a motion, duly seconded by Director Becca Clark to approve the minutes as presented. Upon voice vote, the motion unanimously carried 7-0. 4. Recognition of Guests > Mayor Carney read a Proclamation acknowledging the "Extra Mile Day" program. > Mayor Carney then read a Proclamation acknowledging "Red Ribbon Week" and then presented the proclamation to LaJean Burnett with Garland County Cares. > Mayor Carney acknowledged Director Garcia who gave a brief of overview of National Business Women week. She then introduced several local women business owners including Cynthia Keheley, Deby Couey, and Deloris Justice. Mayor Carney then read and presented the women with a proclamation acknowledging National Women in BusinessWeek 5. City Manager's Report City Manager David Watkins highlighted the following item: > Mentioned we conducted our Household Hazardous Waste Collection day this past weekend and had over 250 cars go through the collection line. > We also had over 500 tires turned in for recycling in our Solid waste division. > City Crews have been working in CBID III refreshing amenities in that area.  > Mentioned the Documentary Film Festival is currently going on and highlighted several of the Sports films being shown. > At the end of the week, we will have 40 individuals visiting from our Sister City, Hanamaki Japan. 6. Board of Directors Announcements Director Suzanne Davidson > Encouraged citizens to go to the Documentary Film Festival. > The next Park Avenue Community Association meeting will be November 1st, State Senator Bill Samples will be the guest speaker > Taste of Park Avenue will be held soon to kick off the Park Avenue toy drive. Director Elaine Jones > On Thursday, local singer Petrella will be honored with a film at the Documentary Film Festival. > Kudos to the Sentinel Record for honoring some birthdays of local citizens. Director Karen Garcia > Informed Citizens of a change to bus route #3. This change is to increase citizen safety and patron convenience. > The next District 5 Community Meeting will be held on November 7th, at 4:30 at the Forest Lakes Clubhouse. The guest speaker will be Jim Fram, who will be discussing the Metro Partnerships strategic plan. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Elaine Jones, duly seconded by Director Randy Fale, that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. The Consent Agenda consisted of the following: 7. Consider Public Safety Report 8. Consider Resolution No. R-13-217 A Resolution Authorizing The Mayor To Execute A Lease Agreement Addendum No. 2 With Airborne Flying Service, Inc. For Certain Airport Property (Hanger A-l) 9. Consider Resolution No. R-13-218 A Resolution Authorizing The Mayor To Execute A Lease Agreement With Airborne Flying Service, Inc. For Certain Airport Property (Terminal Building, Room 104B). 10. Consider Resolution No. R-13-219 A Resolution Appointing Mr. David Longinotti And Mr. Charles Moore To The Hot Springs Advertising And Promotion Commission. 11. Consider Resolution No. R-13-220 A Resolution Approving Installation Of Thermal Water Lines Within The Hot Springs Creek Tunnel By The Velda Rose Hotel. 12. Consider Resolution No. R-13-221 A Resolution Approving A Bid To H & E Engineered Equipment Company For Limitorque Actuators For The Lakeside And Ouachita Water Plants. $70,117 13. Consider Resolution No. R-13-222 A Resolution Awarding An Annual Supply Contract (ASC) To Quality Construction For Concrete Construction. Not To Exceed Budgetary Constraints. NEW BUSINESS 14. Proposed Resolution No. R-13-223 A Resolution entitled, "A Resolution Approving A Community Development Block Grant (CDBG) Fy2014- 2018 Consolidated Plan To The United States Department Of Housing And Urban Development (HUD)/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Pat McCabe. Discussion: Kathy Sellman, Planning and Development Director spoke to the item. Speakers: Janice Jones, spoke for the item. Mark Toth, John Mark Lewis and Verna Under spoke against the item. Bryon Rhodes, Chairman of CDAC, Michelle Sestili, CDBG Consultant Directors Randy Fale, Elaine Jones, Karen Garcia, Suzanne Davidson, Mayor Carney Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. Whereupon the Resolution was declared adopted. 15. Consider Resolution No. R-13-224 A Resolution entitled, "A Resolution Approving The Intent For Transfer Of Certain Assets (Convention Center Properties) From The City Of Hot Springs To The Hot Springs Advertising And Promotion Commission", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Karen Garcia, duly seconded by Director Suzanne Davidson. Discussion: Dorethea Yates, Finance Director spoke to the item. Speakers: Director Karen Garcia Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. Whereupon the Resolution was declared adopted. 16. Consider Resolution No. R-13-225 A Resolution entitled, "A Resolution Authorizing The Mayor To Enter Into The Lake DeGray Joint Use Agreement Between The City Of Hot Springs, Central Arkansas Water, And Ouachita River Water District For Obiigations Associated With Allocation, Sale And Purchase Of Water Storage Rights, A Joint Intake Site And Pipeline Easements", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Randy Fale. Discussion: Bill Burrough, Deputy City Manager spoke to the item. Speakers: Jim Fram and Kurt Schatzl spoke for the item. Bob Driggers and George Pritchett spoke against the item. Ed Nolen Director Karen Garcia, Mayor Carney City Manager David Watkins Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. Whereupon the Resolution was declared adopted. 17. Proposed Ordinance No. 0-13-68 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Randy Fale, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Authorizing An Agreement For Detention Services By And Between The City Of Hot Springs, Arkansas And Garland County; Declaring An Emergency; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Suzanne Davidson, duly seconded by Director Randy Fale. Discussion: Brian Albright, City Attorney spoke to the item. Speakers: Director Karen Garcia Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. City Attorney Brian Albright then read the Emergency Clause located in Section 3. Upon completion Director Elaine Jones made a motion, duly seconded by Director Becca Clark to approve the Emergency Clause. Upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. 18. Proposed Ordinance No. O-13-69 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Karen Garcia, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Waiving The Requirements Of Competitive Bidding For The Purchase Of A Camera Video System For The Downtown Parking Deck And Certain Street Intersections; Awarding A Contract To Temple, Inc.; And For Other Purposes/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Karen Garcia. Discussion: Denny McPhate, Public Works Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. 19. Proposed Ordinance No. O-13-70 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Pat McCabe, duly seconded by Director Karen Garcia, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Waiving The Requirements Of Competitive Bidding For Sensus Logic Software; Awarding A Contract To HD Supply Waterworks, LTD; And For Other Purposes," was taken from the agenda and read by title only {City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Elaine Jones. Discussion: Lance Spicer, Asst. City Manager spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark. McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. 20. Proposed Ordinance No. O-13-71 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Karen Garcia, duly seconded by Director Randy Fale, that the rules be suspended and the Ordinance be read by title only for its first reading; and upon voice vote, the motion unanimously carried 7-0.  An Ordinance entitled, "An Ordinance Fixing Rates For Services Rendered By The Wastewater System Of The City Of Hot Springs; Repealing Ordinance No. 5736; And Prescribing Other Matters Relating Thereto/' was taken from the agenda and read by title only (City Attorney). No further action is taken upon this item at this time. EXECUTIVE SESSION A motion was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson to retire into executive session to discuss the Preliminary Evaluations of the City Manager and the City Attorney. The board retired into executive session at 8:53 p.m. 21. Preliminary Evaluation of City Manager 22. Preliminary Evaluation of City Attorney The Board reconvened from executive session at 9:35 p.m. The mayor announced that there was no action to be taken from the executive session. BOARD COMMENTARY 23. Board of Directors' Items for Discussion Director Karen Garcia > Thanked Max Sestiti and crews that worked on issues on Delaware Street. Director Randy Fale > Inquired about a show of appreciation for Board, Commission and Committee members. 24. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Karen Garcia, duly seconded by Director Elaine Jones, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 9:40 p.m. to meet again on Tuesday, November 5, 2013, at 7:00 p.m. ATTEST: APPROVED: 1^0.^ ( \.h Aa I a, Lance Spice^j City Clerk Ruth Carney, Mayor