Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. November 5. 2013 . Board Chambers. City Hall Invocation by Sharon Lakey-Jean Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call bv City Clerk Lance Spicer Present 7- Directors Suzanne Davidson-District 1, Elaine Jones-District 2, Becca Clark-District 3, Pat McCabe-District 4, Karen Garcia-District 5, Randy Fale-District 6 and Mayor Ruth Carney. Absent 0- none. Also present City Manager David Watkins and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Pat McCabe made a motion, duly seconded by Director Karen Garcia to approve the agenda. Upon voice vote, the motion unanimously carried 7-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on October 15, 2013 Motion to Approve the Minutes as Presented. Director Elaine Jones made a motion, duly seconded by Director Becca Clark to approve the minutes as presented. Upon voice vote, the motion unanimously carried 7-0. 4. Recognition of Guests > Mayor Carney read a Proclamation acknowledging November as Nation Hospice Month and then presented the proclamation to Pamela Higgins of Hospice of Central Arkansas. 5. City Manager's Report City Manager David Watkins highlighted the following item: > Mentioned Director Becca Clark, former City Director Cynthia Keheley, along with city staff member Larry Merriman and other neighborhood residents all helped to clean up some areas around the Historical Society to help keep the neighborhood safe. 6. Board of Directors Announcements  Director Karen Garcia > Invited citizens to attend the next District 5 Community Meeting will be held on November 7th, at 4:30 at the Forest Lakes Clubhouse. The guest speaker will be Jim Fram, who will be discussing the Metro Partnerships strategic plan. > Next Monday, November 11 is Veterans Day and the annual Veterans Day parade will be at 6:30 p.m. > The Veterans Memorial Ceremony will be held mid day at the Veterans Memorial. Director Elaine Jones > On Saturday, local singer Petrella will be performing a fundraiser for at the Kroger store on Airport Road. 7. Acknowledgement of Financial Statements for August and September 2013 Mayor Carney announced that the Final Statement Notice for August and September, 2013 is on file at 517 Airport Road in the Finance Department for review by the Board and the public. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Karen Garcia, duly seconded by Director Elaine Jones, that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. The Consent Agenda consisted of the following: 8. Consider Public Safety Report 9. Consider Resolution No. R-13-226 A Resolution Awarding A Contract To Hanson & McLaughlin, LLC For Certain Professional Services Related To The 2014 Water System Improvements Project. $97,000 10. Consider Resolution No. R-13-227 A Resolution Waiving The Special Event Fees For A Children's Benefit/Parade For Arkansas Bikers Aiming Towards Educations (A.B.A.T.E.). $600 in fees 11. Consider Resolution No. R-13-228 A Resolution Waiving The Facility Use And Special Event Fees For Operation Of Santa Train To Be Held At The Transportation Plaza On December 7, 2013. $100 in fees 12. Consider Resolution No. R-13-229 A Resolution Levying Zero Mills Of Ad Valorem Taxes For The Purpose Of Paying Fire Officers Pensions. 13. Consider Resolution No. R-13-230 A Resolution Levying Zero Mills Of Ad Valorem Taxes For The Purpose Of Paying Police Officers Pensions.  14. Consider Resolution No. R-13-231 A Resolution Levying Zero Mills Of Ad Valorem Taxes For The General Fund. 15. Consider Resolution No. R-13-232 A Resolution Authorizing The Filing And Acceptance Of A Moving Ahead For Progress In The 21st Century Act (MAP-21) Grant From The Federal Highway Administration. 16. Consider Resolution No. R-13-233 A Resolution Authorizing The Filing And Acceptance Of A General Improvement Fund Grant Provided By The State Of Arkansas Through West Central Planning And Development District. PUBLIC HEARING 17. Consider A Public Hearing Regarding Rates For Services Rendered By The Wastewater System Of The City Of Hot Springs. This being the time and date set for a public hearing regarding rates for services rendered by the wastewater system of the City of Hot Springs, Mayor Carney declared the public hearing open. Speakers: Dan Jackson, Economists.com Speaking against the item: Jim Pumphreys and Bob Driggers There being no further comments, Mayor Carney declared the public hearing closed. PUBLIC HEARING 18. Consider A Public Hearing On The Issuance Of Wastewater Revenue Bonds In The Maximum Principal Amount Of $43.500.000. This being the time and date set for a public hearing on the issuance of wastewater revenue bonds in the maximum principal amount of $43,500,000, Mayor Carney declared the public hearing open. Speakers: Bob Wright, Crews and Associates Speaking against the item: Bob Driggers City Manager David Watkins OLD BUSINESS 19. Proposed Ordinance No. 0-13-71 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson, that the rules be suspended and the Ordinance be read by title only for its Second and Third reading; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Fixing Rates For Services Rendered By The Wastewater System Of The City Of Hot Springs; Repealing Ordinance No. 5736; And Prescribing Other Matters Relating Thereto/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark.  Discussion: David Watkins, City Manager spoke to the item. Speakers: Directors Pat McCabe, Randy Fale, Karen Garcia City Attorney Brian Albright Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. 20. Proposed Resolution No. R-13-234 A Resolution entitled, "A Resolution Approving A Community Development Block Grant (CDBG FY2014 Annual Action Plan To The United States Department Of Housing And Urban Development (HUD)/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson. Discussion: Kathy Sellman, Planning and Development Director spoke to the item. Speakers: Erin Holliday, Anthony Taylor, Dr. Cindy Rogers, Janice Jones, Mark Toth Directors Karen Garcia, Randy Fale, Suzanne Davidson and Mayor Carney Motion to Amend: Director Karen Garcia made a motion, duly seconded by Director Pat McCabe to amend the FY2014 Annual Action Plan by combining items 5 and 8, totaling $60,000 and be re- categorized as Municipal Infrastructure Improvements to encourage neighborhood revitalization. Discussion: Director Elaine Jones, City Manager David Watkins Roll Call: Mayor Carney called for a vote on the Motion to amend; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. Roll Call: Mayor Carney called for a vote on the Motion to adopt as amended; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. Whereupon the Resolution was declared adopted. 21. Proposed Ordinance No. O-13-72 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Pat McCabe, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Accepting The Annexation Of Certain Territory, Located In The Forest Lakes Garden Homes Subdivision, Section II, Phase 1 & 2, To The City Of Hot Springs, Arkansas; Making Same A Part Of The City Of Hot Springs; Assigning Said Lands To A Zoning District; Revising The Future Land Use Map; Assigning Said Lands To A Board District; And For Other Purposes/' was taken from the agenda and read by title only (City Attorney).  Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Randy Fale. Discussion: Kathy Sellman, Planning and Development Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. 22. Proposed Ordinance No. O-13-73 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Randy Fale, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Accepting The Annexation Of Certain Territory, Located On Ledgerock Road, To The City Of Hot Springs, Arkansas; Making Same A Part Of The City Of Hot Springs; Assigning Said Lands To A Zoning District; Revising The Future Land Use Map; Assigning Said Lands To A Board District; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Randy Fale. Discussion: Kathy Sellman, Planning and Development Director spoke to the item. Speakers: Ray Owen Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. 23. Proposed Ordinance No. 0-13-74 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Approving C-4 Regionai Commerciai/Open Display Zoning On 4.35 Acres At 2004 Albert Pike Road; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Pat McCabe.  Discussion: Kathy Sellman, Planning and Development Director spoke to the item. Speakers: Director Elaine Jones City Attorney pointed that the proposed Ordinance Number was incorrect in the packet but correct on the Agenda. The proposed number was listed as R-13-73 and should have been R-13-74. Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark. McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. 24. Proposed Ordinance No. O-13-75 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Pat McCabe, duly seconded by Director Suzanne Davidson, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Rescinding Ordinance No. 5945 To Hold In Abeyance Enforcement Of Rules Governing The Development Of Land In The Unincorporated Portion Of The City's Adopted Planning Area; Declaring An Emergency; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Randy Fale. Discussion: Kathy Sellman, Planning and Development Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark. McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. City Attorney Brian Albright then read the Emergency Clause located in Section 2. Upon completion Director Elaine Jones made a motion, duly seconded by Director Karen Garcia to approve the Emergency Clause. Upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. 25. Proposed Ordinance No. 0-13-76 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Randy Fale, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Authorizing A Contract For Services With Garland County Economic Development Corporation (GCEDC); Waiving Competitive Bidding; And Other Matters Related Thereto," was taken from the agenda and read by title only (City Attorney).  Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, dufy seconded by Director Karen Garcia. Discussion: Brian Albright, City Attorney spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark. McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. BOARD COMMENTARY 26. Board of Directors' Items for Discussion Director Elaine Jones > Attended the Community Health Needs Assessment and felt it was very informative Director Karen Garcia > Thanked the State Tourism Department for bringing the Road Show to Hot Springs today. > Congratulations to the Museum of Discovery for raising the matching funds for the Reynolds Foundation Grant. Mayor Ruth Carney > Ouachita Victory Riders and Glisson's presented coats to the Police Department for use by the Motorcycle Police Officers. 27. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Karen Garcia, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 9:20 p.m. to meet again on Tuesday, November 19, 2013, at 7:00 p.m. ATTEST: \foXA p APPROVE Lance Sf^icer, fjity Clerk Suzarfnt Davidson^Assistant Mayor