Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. November 19. 2013 Board Chambers. City Hall Invocation by Jinny Young Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Assistant Mayor Suzanne Davidson at 7:00 p.m. 1. Roll Call bv City Clerk Lance Spicer Present 6- Directors, Elaine Jones-District 2, Becca Clark-District 3, Pat McCabe-District 4, Karen Garcia- District 5, Randy Fale-District 6 and Assistant Mayor Suzanne Davidson-District 1. Absent 1- Mayor Ruth Carney. Also present City Manager David Watkins and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Karen Garcia made a motion, duly seconded by Director Elaine Jones to amend the agenda by moving Item #20 Resolution No. R-13-247 Authorizing The Removal Of Certain Parking Meters Within The Downtown Hot Springs Area to the first item under new business and to remove item #12 Resolution No. R-13-239 A Resoiution Appointing Sandy Hatch, Richard "Dick" Antoine, Sandy Scott And Donna Acar To The Animal Control Committee from the agenda completely. Upon voice vote, the motion unanimously carried 6-0. Approval of the Agenda as Amended Upon roll call the motion unanimously carried 6-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on November 5, 2013 Motion to Approve the Minutes as Presented. Director Randy Fale made a motion, duly seconded by Director Karen Garcia to approve the minutes as presented. Upon voice vote, the motion unanimously carried 6-0. 4. Recognition of Guests > Assistant Mayor Davidson read a Proclamation acknowledging former Hot Springs Resident Nick McDonald's Service to our Country. 5. City Manager's Report City Manager David Watkins highlighted the following item:  > Announced that Jennifer Routon and her family have been adopted as the official City of Hot Springs Christmas Family. Any donations from the community are welcomed and you may call the City of Hot Springs or the Chamber of Commerce for more information. 6. Board of Directors Announcements Director Karen Garcia > Invited citizens to come and watch the Great American Conference Volleyball Tournament to be held at Summit Arena beginning this Thursday November 21st. > On November 25th beginning at 4:30 will be the Downtown Chili cookoff, followed by the lighting of the City Christmas display. > On December 5th beginning at 4:30 at the Forest Lakes Clubhouse, will be a District 5 Community Meeting with Michelle Sestili as the guest speaker. > Also, on December 5th at 6:30 the Annual Ice on Ice Event will be held at the Arlington Hotel. > Clarified that her residence as a District 5 Director is and has been legal since before her service on the Board of Directors. Director Randy Fale > Announced that Mid America Science Museum will host its 14th Annual Taste of the Holidays fundraising event on Sunday, December 5th' Director Elaine Jones > The Historic Visitors Chapel will be welcoming its new Pastor Gregory Reynolds on Saturday at 4:30. 7. Acknowledgement of Financial Statements for October 2013 Assistant Mayor Davidson announced that the Financial Statement Notice for October, 2013 is on file at 517 Airport Road in the Finance Department for review by the Board and the public. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Karen Garcia, duly seconded by Director Elaine Jones, that the Consent Agenda be approved. Roll Call Assistant Mayor Davidson called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Jones, Clark, McCabe, Garcia, Fale and Assistant Mayor Davidson, total 6. Voting "no" none, total 0; motion carried 6-0. The Consent Agenda consisted of the following: 8. Consider Public Safety Report 9. Consider Resolution No. R-13-236 A Resolution Authorizing The Mayor To Execute A Lease Agreement Addendum No. 3 With Airborne Flying Service, Inc.  10. Consider Resolution No. R-13-237 A Resolution Extending An Agreement With First Transit, Inc. For Transit Consulting Services. $118,200 11. Consider Resolution No. R-13-238 A Resolution Appointing Edward Schwass To The Airport Advisory Committee. 12. Consider Resolution No. R-13-239 A Resolution Appointing Sandy Hatch, Richard "Dick" Antoine, Sandy Scott And Donna Acar To The Animal Control Committee. REMOVED FROM AGENDA 13. Consider Resolution No. R-13-240 A Resolution Appointing Carolyn Taylor To The Arts Advisory Committee. 14. Consider Resolution No. R-13-241 A Resolution Appointing Willard Jay Campbell To The Board Of Adjustments And Appeals/Board Of Zoning Appeals. 15. Consider Resolution No. R-13-242 A Resolution Appointing Erin Holliday, Leslie Ramsey And Terry Kent To The Community Development Advisory Committee. 16. Consider Resolution No. R-13-243 A Resolution Appointing Kay Ekey, Juliann Williams and Gaylon Boshears To The Parks And Recreation Advisory Committee. 17. Consider Resolution No. R-13-244 A Resolution Appointing Kenneth Anderson And Melvin Fecher To The Planning Commission. 18. Consider Resolution No. R-13-245 A Resolution Appointing Richard Midkiff To The Transportation Advisory Committee. 19. Consider Resolution No. R-13-246 Awarding An Annual Supply Contract (ASC) To Cintas Corporation For Uniform Service. Not To Exceed Budgetary Constraints. 20. Consider Resolution No. R-13-247 Authorizing The Removal Of Certain Parking Meters Within The Downtown Hot Springs Area. MOVED TO NEW BUSINESS 21. Consider Resolution No. R-13-248 Declaring The Intent Of The City Of Hot Springs, Arkansas To Make Certain Expenditures And To Reimburse Itself For Such Expenditures From The Proceeds Of Waterworks Revenue Bonds; And Prescribing Other Matters Relating Thereto. 22. Consider Resolution No. R-13-249 Fixing A Time And Date For A Public Hearing To Annex Land Known As The Cedar Glades Northwest Stair-Step Enclave Into The City Of Hot Springs NEW BUSINESS 20. Proposed Resolution No. R-13-248 A Resolution entitled, "A Resolution Authorizing The Removal Of Certain Parking Meters Within The Downtown Hot Springs Area," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Karen Garcia.  Discussion: Dorethea Yates, Finance Director spoke to the item. Speakers: John Girolamo and Dan Lewin spoke against the item. Directors Pat McCabe, Randy Fale, Karen Garcia, Becca Clark Asst City Manager/City Clerk Lance Spicer Motion to Table: Director Karen Garcia made a motion, duly seconded by Director Elaine Jones to table the item Roll Call: Assistant Mayor Davidson called for a vote on the Motion to table; and upon voice vote, the motion carried 6-0. At this time, City Attorney Brian Albright and City Clerk Lance Spicer acknowledged those applicants who were appointed to various Boards, Commissions and Committees under the Consent Agenda Section of tonight's meeting. Director Randy Fale expressed appreciation for service to those members who just completed terms on various boards. 23. Proposed Ordinance No. 0-13-77 Prior to any action regarding this item, Director Karen Garcia recused herself from all discussion and action related to this agenda item. Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 5-0. An Ordinance entitled, "An Ordinance Authorizing Betterments And Improvements To The Wastewater System Of The City Of Hot Springs, Arkansas; Authorizing The Issuance Of Wastewater Revenue Bonds; Providing For The Payment Of The Principal Of And Interest On The Bonds; Prescribing Other Matters Relating Thereto; And Declaring An Emergency/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Randy Fale. Discussion: Dorethea Yates, Finance Director spoke to the item. Speakers: Bob Wright, Crews & Associates. Bob Driggers spoke against the item. Director Randy Fale, City Manager David Watkins Roll Call: Assistant Mayor Davidson called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Jones, Clark, McCabe, Fale and Assistant Mayor Davidson, total 5. Voting "no", none, total 0; motion carried 5-0. Whereupon the Ordinance was declared adopted. City Attorney Brian Albright then read the Emergency Clause located in Section 24. Upon completion Director Elaine Jones made a motion, duly seconded by Director Becca Clark to approve the Emergency Clause. Upon roll call, the following voted "aye" Directors Jones, Clark, McCabe, Fale and Assistant Mayor Davidson, total 5. Voting "no", none, total 0; motion carried 5-0.  BOARD COMMENTARY 24. Board of Directors' Items for Discussion-none 25. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Pat McCabe, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 7:50 p.m. to meet again on Tuesday, December 3, 2013, at 7:00 p.m. ATTEST: APPROVED: Ruth Carney, Mayor