Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday, December 3. 2013 Board Chambers. City Hall Invocation by Gwen Wright Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call bv City Clerk Lance Spicer Present 7- Directors Suzanne Davidson-District 1, Elaine Jones-District 2, Becca Clark-District 3, Pat McCabe-District 4, Karen Garcia-District 5, Randy Fale-District 6 and Mayor Ruth Carney. Absent 0. Also present City Manager David Watkins and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Becca Clark made a motion, duly seconded by Director Elaine Jones to amend the agenda by adding an item of discussion regarding the televising of the Public Commentary Section as the first item under new business. Upon voice vote, the motion unanimously carried 7-0. Director Randy Fale made a motion, duly seconded by Director Karen Garcia to amend the agenda by removing Item #25 Ordinance No. 0-13-78 An Ordinance Adopting The Arkansas Fire Prevention Code, 2012 Edition; Amending And Repealing Certain Ordinances; And For Other Purposes from the agenda completely. Upon voice vote, the motion unanimously carried 7-0. Approval of the Agenda as Amended Director Pat McCabe made a motion, duly seconded by Director Elaine Jones to approve the agenda as amended. Upon roll call the motion unanimously carried 7-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on November 19, 2013 > Special Meeting held on November 12, 2013 Mayor Carney noted one correction on the November 19, 2013 minutes. Motion to Amend the Minutes Upon voice vote, the motion unanimously carried 6-0. Motion to Approve the Minutes as Presented. Director Becca Clark made a motion, duly seconded by Director Elaine Jones to approve the minutes as amended. Upon voice vote, the motion unanimously carried 7-0. 4. Recognition of Guests > none 5. City Manager's Report City Manager David Watkins highlighted the following item: > Acknowledged Minnie Lenox, Human Resource Director for her effort in getting professional looking uniforms for several of our departments. > Gave an update on the Routon Family and the outpouring of support from City and Outside Agencies. 6. Board of Directors Announcements Director Karen Garcia > On December 5th beginning at 4:30 at the Forest Lakes Clubhouse, will be a District 5 Community Meeting with Michelle Sestili as the guest speaker. Citizens will have an opportunity to give input on how CDBG funds should be spent in the next year. Director Becca Clark > On December 14th the Qua paw/Prospect Neighborhood Association will hold their Luminary Event beginning at dusk. 7. Announcement of Director Becca Clark as Assistant Mayor (January 2014 thru June 2014) 8. Acknowledgement of Board Agenda and Meeting Dates for January 2014 thru June 2014 Mayor Carney announced that the last agenda meeting of the year has been moved to Monday, December the 30th. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Randy Fale, duly seconded by Director Suzanne Davidson, that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. The Consent Agenda consisted of the following: 9. Consider Resolution No. R-13-250 A Resolution Extending An Agreement With Avfuel Corporation For The Provision Of Aviation Fuels At The Hot Springs Municipal Airport. 10. Consider Resolution No. R-13-251 A Resolution Appointing Sandy Hatch, Richard "Dick" Antoine and Sandy Scott To The Animal Control Committee. 11. Consider Resolution No. R-13-252 A Resolution Extending An Agreement Catamaran Pharmacy Benefit Management Services (Formally Known As Catalyst Rx) For FY2014. 12. Consider Resolution No. R-13-253 A Resolution Extending An Agreement With Healthscope Benefits/Gallagher & Associates As Third-Party Administrator/Agent For The City Of Hot Springs Self- Funded Employee Group Health Insurance Program. $128,205 13. Consider Resolution No. R-13-254 A Resolution Extending An Agreement With Imwell Health For Wellness And Disease Management Services. 14. Consider Resolution No. R-13-255 A Resolution Approving A Contract With Metlife Travelers For Group Life And Accidental Death & Dismemberment Insurance. 15. Consider Resolution No. R-13-256 A Resolution Entering An Agreement With Tru Services Insurance Company For Re-Insurance. $315,068 16. Consider Resolution No. R-13-257 A Resolution Extending A Contract For Auditing Services To Jordan, Woosley, Crone And Keaton. $74,710 17. Consider Resolution No. R-13-258 A Resolution Approving A Cost Allocation Procedure For The Municipal Utility Administration Fund And Repealing Resolution No. 7855. 18. Consider Resolution No. R-13-259 A Resolution Adopting A Cost Allocation Plan For The Allocation Of Certain Administrative Services Across All City Funds And Repealing Resolution No. 7854. 19. Consider Resolution No. R-13-260 A Resolution Amending The Employee Handbook (Uniformed And Non- Uniformed) Regarding Uniformed Fire Vacation Carryover. 20. Consider Resolution No. R-13-261 A Resolution Approving A Bid To River City Hydraulics Inc. For A Sanitation Side Loading Vehicle. $81,816 21. Consider Resolution No. R-13-262 A Resolution Approving A Bid To Truck Centers Of Arkansas For A Sanitation Recycling Collection Vehicle. $165,555 22. Consider Resolution No. R-13-263 A Resolution Adopting The Whittington Valley Plan, An Amendment To The 1997 Comprehensive Plan, As Amended. 23. Consider Resolution No. R-13-264 A Resolution Awarding A Contract To On-Line Construction For The Higdon Ferry (Printer's Place To Crawford Avenue) Water And Wastewater Relocation Project. $570,928.85 PUBLIC HEARING 24. Consider A Public Hearing On The Possible Annexation Of Land Known As The Cedar Glades Northwest Stair-Step Enclave Into The City Of Hot Springs  This being the time and date set for a public hearing on the possible annexation of land known as the Cedar Glades Northwest Stair-step Enclave into the City of Hot Springs, Mayor Carney declared the public hearing open. Discussion: Kathy Sellman, Planning and Development Director, Brian Albright, City Attorney Speakers: Michael Marzonie Sr., Mike Marzonie, Jr., Bud Kenny, Kevin Byrd and George Pritchett spoke against the item. Directors Randy Fale and Karen Garcia There being no further comments, Mayor Carney declared the public hearing closed. At this time, Mayor Carney allowed Donna Acar a moment to discuss her recent non-appointment to the Animal Services Committee. Director Karen Garcia asked that the City Manager have appropriate staff contact Ms. Acar about the appointment consideration. NEW BUSINESS Consider The Televising Of The Public Commentary Section As per H.S.C. 2-l-4(d) Any item not contained in the prepared agenda wil! only be accepted for consideration and added to the prepared agenda upon two-thirds (2/3) vote of the elected membership of the board of directors. Said two-thirds (2/3) shall be five of seven total members. (Res. No. 2777, § 4, 2-22-93), an item was added to the agenda to discuss the televising of the public commentary section of the Board Meeting. The following is the summation of that discussion and record of the action taken. Discussion: Director Becca Clark, Brian Albright, City Attorney Motion to Televise Director Suzanne Davidson made a motion, duly seconded by Randy Fale that the city's business meeting be televised from gavel to gavel. Discussion: Mayor Carney, Directors Elaine Jones, Suzanne Davidson Speakers: George Pritchett, Bob Driggers and Drew Terry spoke against the item Directors Elaine Jones, Karen Garcia, Suzanne Davidson, Becca Clark, Randy Fale, Pat McCabe and Mayor Ruth Carney Motion to Amend Director Elaine Jones made a motion, duly seconded by Pat McCabe to include the Invocation and the Pledge of Allegiance in the televising period of the Board meeting. Upon roll call,, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. Motion to Adopt as Amended Director Elaine Jones made a motion, duly seconded by Director Pat McCabe to adopt the motion as amended to be as such: City business conducted at a Board meeting will be televised from the  Invocation and the Pledge of Allegiance to the rapt of the gavel ending the business section of the meeting. Upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe and Fale, total 5. Voting "no" Director Garcia and Mayor Carney, total 2; motion as amended carried 5-2. 25. Proposed Ordinance No. 0-13-78 An Ordinance Adopting The Arkansas Fire Prevention Code, 2012 Edition; Amending And Repealing Certain Ordinances; And For Other Purposes. This item was removed from the Agenda 26. Proposed Ordinance No. 0-13-79 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Pat McCabe, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Adopting The 2012 Standard Swimming Pool And Spa Code; Repealing Certain Ordinances; And For Other Purposes/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Randy Fale. Discussion: Mike Scott, Chief Building Official spoke to the item. Speakers: Director Randy Fale, City Manager David Watkins Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. BOARD COMMENTARY 27. Board of Directors' Items for Discussion Director Karen Garcia > Reminded the public of the free holiday parking in the parking deck downtown. > Thanked Minnie Lenox for her leadership with REGARD. Director Elaine Jones > Informed the public that if you drive downtown to view the Christmas lights, you can tune into a local radio station and hear the Christmas music that is being played in the displays. Director Suzanne Davidson > Thanked Mike Scott for his work with several individuals within her district. > Requested that the Boards and Commissions communication process be reviewed.  Director Randy Fale > Thanked the public in attendance at tonight's meeting, and also thanked them for their comments. 28. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Pat McCabe, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 8:40 p.m. to meet again on Tuesday, December 17, 2013, at 7:00 p.m. ATTEST: ( /W Y WW APPROVED: TNUJ ^ Lance Spicer, Citi Clerk Ruth Carney, Mayor