Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. January 21. 2014 Board Chambers, City Hall Invocation by Lynda Hogaboom Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call bv Citv Clerk Lance Spicer Present 7- Directors Suzanne Davidson-District 1, Elaine Jones-District 2, Becca Clark-District 3, Pat McCabe-District 4, Karen Garcia-District 5, Randy Fale-District 6 and Mayor Ruth Carney. Absent 0. Also present City Manager David Watkins and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Karen Garcia made a motion, duly seconded by Director Elaine Jones to amend the agenda by moving item #10 Consider Resolution No. R-14-10 A Resolution Awarding A Contract To Pro Grass For Kimery Park Infield Construction from the Consent Agenda to the first item under New Business. Upon roll call vote, the motion unanimously carried 7-0. Motion to Approve As Amended Director Elaine Jones made a motion, duly seconded by Director Karen Garcia to approve the agenda as amended. Upon roll call vote, the motion unanimously carried 7-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on January 7, 2014 > Special Meeting #1 held on January 14, 2014 Motion to Approve the Minutes as Presented. Director Becca Clark made a motion, duly seconded by Director Elaine Jones to approve the minutes as amended. Upon voice vote, the motion unanimously carried 7-0. 4. Recognition of Guests > Mayor Carney welcomed Mr. Ko Takahashi, Hanamaki Sister City Program > Director Karen Garcia welcomed Mr. Fred Leonard, and student Emily Crawford from Youth Leadership Hot Springs. Mr. Leonard then gave a brief overview of the program. 5. Citv Manager's Report  City Manager David Watkins highlighted the following items: > Mentioned that the Valley Street Skatepark is near completion and mentioned that this will be a great amenity to our parks system. > Had a great presentation today at the Chamber of Commerce regarding future water sources for the City of Hot Springs. > Our Lake Ouachita water supply study is progressing well and should be approved by the end of this year. 6. Board of Directors Announcements Director Karen Garcia > There will be a District 5 Community Meeting on February 6, beginning at 4:30 in the Forest Lakes Clubhouse. The guest speaker will be Garland County Rick Davis. Director Elaine Jones > On February 1, at the Quapaw Community Center, beginning at 7:00 p.m. the Entrepreneur Club will be celebrating their 77th year. > On February 8, the Black Heritage Program will have their annual event. Director Randy Fale > Mentioned there will be a BBQ fest in the Culinary District beginning at 10:00 a.m. this Saturday. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Randy Fale, duly seconded by Director Becca Clark, that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. The Consent Agenda consisted of the following: 7. Consider Resolution No. R-14-07 A Resolution Authorizing The Purchase Of A Paratransit Van Pursuant To The State Of Arkansas Cooperative Purchasing Program. $52,499 (FTA-$41,999, City Funds $10,500) 8. Consider Resolution No. R-14-08 A Resolution Awarding A Contract To Brown Engineers, LLC For Water And Wastewater Electrical Engineering and SCADA Support. $45,000 9. Consider Resolution No. R-14-09 A Resolution Authorizing The Mayor To Execute A Wireless Communications Lease Agreement With Louisiana Unwired, LLC At 213 Hollywood Lane.  NEW BUSINESS Consider Resolution No. R-14-10 A Resolution entitled, "A Resolution Awarding A Contract To Pro Grass For Kimery Park Infield Construction", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Bill Burrough, Deputy City Manager spoke to the item. Speakers: Speaking against the item-Steve Smith, George Pritchett Speaking for the Item-Steve Arrison, Mark Rosburg, Brandon Cleaves Directors Randy Fale, Karen Garcia, Elaine Jones, Mayor Ruth Carney Staff-City Manager David Watkins Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Resolution was declared adopted. 10. Proposed Ordinance No. O-14-04 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Accepting The Annexation Of Certain Territory, Located On Hillside Place, To The City Of Hot Springs, Arkansas; Making Same A Part Of The City Of Hot Springs; Assigning Said Lands To A Zoning District; Assigning Said Lands To A Board District; And For Other Purposes/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Brian Albright, City Attorney spoke to the item. Speakers: George Pritchett spoke against the item. Director Randy Fale City Manager David Watkins Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted.  BOARD COMMENTARY 11. Board of Directors' Items for Discussion Director Randy Fale > Congratulated the Finance Department including Dorethea Yates and her staff for receiving the 19th award of excellence on our Finance Records. Director Karen Garcia > Acknowledged the great job that Minnie Lenox, HR Director did as Co-MC at the recent MLK Prayer Breakfast. Director Suzanne Davidson > Thanked Bill Burrough and Lance Spicer for their hard work on the Kimery Park project discussed earlier. 12. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 8:42 p.m. to meet again on Tuesday, February 4, 2014, at 7:00 p.m. ATTEST: / CkV^YW APPROVED: Ruth Carney, Mayor