Board of Directors

City of Hot Springs, Arkansas Board of Directors Special Meeting #2 Meeting Minutes Tuesday. February 11. 2014 Board Chambers. City Hall Invocation by Gary Carnahan Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 4:30 p.m. 1. Roll Call bv City Clerk Lance Spicer Present 7- Directors Suzanne Davidson-District 1, Elaine Jones-District 2, Becca Clark-District 3, Pat McCabe-District 4, Karen Garcia-District 5, Randy Fale-District 6 and Mayor Ruth Carney. Absent 0. Also present City Manager David Watkins and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Karen Garcia made a motion, duly seconded by Director Becca Clark to approve the agenda as presented. Upon roll call vote, the motion unanimously carried 7-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on January 21, 2014 Motion to Approve the Minutes as Presented. Director Randy Fale made a motion, duly seconded by Director Karen Garcia to approve the minutes as amended. Upon voice vote, the motion unanimously carried 7-0. 4. Recognition of Guests > Mayor Carney welcomed Angela Anderson who is writing a community assessment report on the strengths of Hot Springs. > Deputy City Manager Bill Burrough, introduced Scott Bundy, who was recently hired as the new Utility Director. 5. City Manager's Report City Manager David Watkins highlighted the following items: > Complimented the City Staff for their work during the recent inclement weather events. 6. Board of Directors Announcements  Director Karen Garcia > There will be a Club Ball Volleyball Tournament this weekend at Summit Arena. > Next Tuesday at the Arkansas School for Mathematics, Sciences and the Arts will be a Historical Marker presentation beginning at 3:00 p.m. Director Pat McCabe > U.S. Congressmen Tom Cotton will be hosting an All Service Information Session at Lake Hamilton High School, May 18th at 5:00 p.m. > High school juniors interested in the Naval Academy are invited to apply for the summer seminar with the Academy to gain insight into what serving in the Navy will be like. > Naval Academy will also be hosting summer camps for school age students in Math and Science. > For more information on these events go to USNA.edu Director Becca Clark > Habitat for Humanity will partner with the Home Builders Association of Hot Springs for the annual Blitz Build. Workers will be attempting to build two houses in one day. This event will be held on March 1, 2014 at 208 and 210 Olma Street. For more information, please contact Executive Director Nicole Good at 501-623-5600. 7. Mayor Carney acknowledgement that the Financial Statements for December, 2013 are complete and available for review at the Bill Edwards Financial Center on Airport Road. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson, that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. The Consent Agenda consisted of the following: 8. Consider Resolution No. R-14-11 A Resolution Approving A Bid To Spa Construction, Inc. For Pavement Improvements At The Compost Facility. $89,466.28. 9. Consider Resolution No. R-14-12 A Resolution Authorizing The Purchase of In Car Video Equipment to TCSWare, Inc. In Accordance with Ordinance No. 5907. $203,417 Grant Funds 10. Consider Resolution No. R-14-13 A Resolution Authorizing The Application And Acceptance Of A FY2015 Grant From The Federal Transportation Administration For Transit System Funding. $570,000 11. Consider Resolution No. R-14-14 A Resolution Revising The 2014 Budget By Appropriating Funds For Certain Prior Year Expenditures. 12. Consider Resolution No. R-14-15 A Resolution Authorizing The Mayor To Execute A Contract For Services Between The City Of Hot Springs, Arkansas, And Garland County, Arkansas, For Information System (IS) Services. 13. Consider Resolution No. R-14-16 A Resolution Approving The Extension Of Water And Wastewater Service To The Courtyard Marriott Hotel. 14. Consider Resolution No. R-14-17 A Resolution Approving Change Order No. 2 to a Contract with On-Line Construction for the Fairwood Pump Station Force Main Project. $99,951.55 OLD BUSINESS 15. Consider Resolution No. R-14-18 A Resolution entitled, "A Resolution Authorizing The Removal Of Certain Parking Meters Within The Downtown Hot Springs Area", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Karen Garcia. Discussion: Bill Burrough, Deputy City Manager spoke to the item. Speakers: Mayor Ruth Carney, Director Karen Garcia Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Resolution was declared adopted. NEW BUSINESS 16. Proposed Ordinance No. O-14-05 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Providing For A Comprehensive Records Management System Including Regulations For Maintenance, Retention And Disposal; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Suzanne Davidson.  Discussion: Lance Spicer, Assistant City Manager spoke to the item. Speakers: Directors Randy Fale and Karen Garcia Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. EXECUTIVE SESSION 17-18. Adjourn into Executive Session A motion was made by Director Elaine Jones, duly seconded by Director Becca Clark, that the board adjourn into executive session to consider the annual evaluation of the City Attorney and the City Manager. Upon voice vote, motion unanimously carried 7-0 The Board adjourned into executive session at 5:08. Reconvene to Open Session The Board reconvened into open session at 6:33 with Mayor Carney stating that the action of the Executive Session is as follows: The City Manager and City Attorney are hereby awarded a one-time lump payment of $5,000 in addition to the 2% onetime payment received earlier in the year. Director Elaine Jones made a motion, duly seconded by Director Becca Clark to approve the action of awarding a lump sum payment of $5,000 to the City Manager and the City Attorney. Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. 19. Consider Resolution No. R-14-19 A Resolution entitled, "A Resolution Authorizing Amendments To The Budget For The City Of Hot Springs Arkansas, For The Year 2014; And For Other Purposes", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Becca Clark. Discussion: none Speakers: Director Karen Garcia, Mayor Ruth Carney City Attorney Brian Albright  Roll Cail: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Resolution was declared adopted. BOARD COMMENTARY 17. Board of Directors' Items for Discussion Director Karen Garcia > Thanked Ed Montgomery, the Street Department, and the Police Department for their work during the recent inclement weather. > Thanked Judge Davis, Sheriff Sanders and Jail Administration Mark Chamberlain for speaking at the recent Community Meeting held in District 5. Director Suzanne Davidson > Thanked Bill Burrough for his quick response for helping sand her road to assist home bound residents. 18. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Randy Fale, duly seconded by Director Becca Clark, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 6:39 p.m. to meet again on Tuesday, February 18, 2014, at 7:00 p.m. .Mil! ! \eJ APPROVED: 'JnU^T'K^ ( ft V"v\ Lance SpicerN City Clerk Ruth Carney, Mayor