Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday, March 4, 2014 Board Chambers. Citv Hall Invocation by Paula Schwartzmann-Garland County Jail Ministry Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call bv Citv Clerk Lance Spicer Present 7- Directors Suzanne Davidson-District 1, Elaine Jones-District 2, Becca Clark-District 3, Pat McCabe-District 4, Karen Garcia-District 5, Randy Fale-District 6 and Mayor Ruth Carney. Absent 0. Also present City Manager David Watkins and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Becca Clark made a motion, duly seconded by Director Pat McCabe to approve the agenda as presented. Upon roll call vote, the motion unanimously carried 7-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on February 18, 2014 Motion to Approve the Minutes as Presented. Director Karen Garcia made a motion, duly seconded by Director Elaine Jones to approve the minutes as presented. Upon voice vote, the motion unanimously carried 7-0. 4. Recognition of Guests > Mayor Carney welcomed all in attendance 5. Citv Manager's Report City Manager David Watkins expressed appreciation to all of the first responders in light of the recent fires and inclement weather. He then gave a brief update on the cleanup efforts of the Majestic Hotel. 6. Board of Directors Announcements Director Suzanne Davidson > Announced there will be a "Building Better Blocks" Pop Up meeting for the 100 and 200 block of Park Avenue will be April 4th and 5th.  Director Karen Garcia > Invited everyone to attend a District 5 Community Meeting to be held Thursday, March 6 beginning at 4:30 in the Forest Lakes Clubhouse. An update on the City Wastewater projects will be given. Also, there will be a spokesperson available to give information about Home Health Aide for Veterans. > Encouraged everyone to attend the March 17th, St. Patrick's Day Parade. Director Elaine Jones > There will be Recognition Banquet on March 15th at the Convention Center. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Elaine Jones, duly seconded by Director Randy Fale, that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. The Consent Agenda consisted of the following: 7. Consider Resolution No. R-14-24 A Resolution Authorizing The Filing Of A Grant Application With The Arkansas Historic Preservation Program For The Procurement Of Professional Services; And For Training And Travel Expenses For The Historic District Commissioners And Staff. Request Funds $19,083 8. Consider Resolution No. R-14-25 A Resolution Extending An Agreement For The Operation Of A Specialty Transit Service (Hot Springs Carriage Company) For 2014. NEW BUSINESS 9. Proposed Ordinance No. O-14-10 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Pat McCabe, duly seconded by Director Karen Garcia, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Waiving The Requirements Of Competitive Bidding For Purchase Of Police Tahoes Outfitted With Emergency Response Equipment; Awarding A Contract To Nunnally Chevrolet; And For Other Purposes/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Karen Garcia, duly seconded by Director Randy Fale.  Discussion: David Flory, Police Chief spoke to the item. Speakers: Mayor Carney Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Garcia, Fale and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0. Director Pat McCabe abstained from voting. Whereupon the Ordinance was declared adopted. 10. Proposed Ordinance No. 0-14-11 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Waiving The Requirements Of Competitive Bidding For The Extension Of Fiber Optic Network Cable To Various City Buildings; Awarding A Contract To Resort Cable; And For Other Purposes/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Randy Fale. Discussion: Jeff Winter, Information Systems Director spoke to the item. Speakers: Speaking against the item: Nathan Parker City Attorney Brian Albright, Directors Karen Garcia, Randy Fale, Pat McCabe Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. 11. Proposed Ordinance No. 0-14-12 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Suzanne Davidson, duly seconded by Director Karen Garcia, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Annexing Certain Lands That Are Completely Surrounded By The Incorporated Limits Of The City Of Hot Springs (Higdon Ferry Enclaves); And For Other Purposes/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a rTiotion to adopt as read was made by Director Randy Fale, duly seconded by Director Karen Garcia. Discussion: Kathy Sellman, Planning and Development Director spoke to the item. Speakers: none  Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Ordinance was declared adopted. 12. Proposed Ordinance No. 0-14-13 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Approving C-TR Commercial Transitional Zoning And Amending The Future Land Use Plan Map To Designate The Area Commercial Enclave; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson. Discussion: Kathy Sellman, Planning and Development Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Ordinance was declared adopted. BOARD COMMENTARY 13. Board of Directors' Items for Discussion Director Karen Garcia > Thanked Denny McPhate for his rapid response in addressing a citizens issue on TV Hill Road Director Elaine Jones > Acknowledged the quick response of the Fire Department to the fire at the Baxter Building. Director Randy Fale > Thanked the various property owners who have recently voluntarily annexed into the city.  14. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Becca Clark, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 7:50 p.m. to meet again on Tuesday, March 18, 2014, at 7:00 p.m. ATTEST: APPROVED: Lance Spicer, Ruth Carney, Mayor