Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. March 18. 2014 Board Chambers. City Hall Invocation by Mozella Anderson Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call by City Clerk Lance Spicer Present 7- Directors Suzanne Davidson-District 1, Elaine Jones-District 2, Becca Clark-District 3, Pat McCabe-District 4, Karen Garcia-District 5, Randy Fale-District 6 and Mayor Ruth Carney. Absent 0. Also present City Manager David Watkins and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Karen Garcia made a motion, duly seconded by Director Becca Clark to approve the agenda as presented. Upon roll call vote, the motion unanimously carried 7-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on March 4, 2014 Motion to Approve the Minutes as Presented. Director Elaine Jones made a motion, duly seconded by Director Becca Clark to approve the minutes as presented. Upon voice vote, the motion unanimously carried 7-0. 4. Recognition of Guests > Mayor Carney welcomed those in attendance who volunteered during the recent fire at the Majestic Hotel. City Manager David Watkins highlighted the timeline of what happened during and after the fire, and expressed appreciation to all that participated in the events associated with the fire. 5. City Manager's Report City Manager David Watkins expressed appreciation again to all of the volunteers 6. Board of Directors Announcements  Director Karen Garcia > Invited everyone to attend a District 5 Community Meeting to be held Thursday, April 3 beginning at 4:30 in the Forest Lakes Clubhouse. A representatives with the Red Cross will be discussing disaster preparedness. Director Suzanne Davidson > Announced there will be a "Building Better Blocks" Pop Up meeting for the 100 and 200 block of Park Avenue will be April 4th and 5th. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Randy Fale, duly seconded by Director Karen Garcia, that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. Director Becca Clark recused herself from voting on Item #11. The Consent Agenda consisted of the following: 7. Consider Resolution No. R-14-26 A Resolution Awarding A Contract For Engineering Services For Development Of Plans To Expand And Rehabilitate Terminal Apron And Construct Taxiway 'G' Phase III To Delta Airport Consultants, Inc. $177,577 (FAA $158,020, State $17,557) 8. Consider Resolution No. R-14-27 A Resolution Entering Into An Agreement With The Arkansas Army National Guard For The Provision Of Conducting A VFR Air Traffic Control Service At The Hot Springs Municipal Airport. 9. Consider Resolution No. R-14-28 A Resolution Awarding A Contract To RJN Group For Certain Professional Services Related To The 2014 Wastewater Bond Projects. $253,302 10. Consider Resolution No. R-14-29 A Resolution Authorizing The Purchase Of Certain Vehicles Pursuant To The State Of Arkansas Cooperative Purchasing Program. $595,860 11. Consider Resolution No. R-14-30 A Resolution Waiving The Facility Use Fees For The Arkansas Walk Event Held By The Alzheimer's Services Group. $100 Fee PUBLIC HEARING 12. Consider A Public Hearing On The Renaming Of Central Crossing Street And Accepting Mehta Court Located In Central Crossing Commercial Subdivision As A Public Street  This being the time and date set for a public hearing on the renaming of Central Crossing Street and accepting Mehta Court located in Central Crossing Commercial Subdivision as a public street, Mayor Carney declared the public hearing open. Discussion: none There being no further comments, Mayor Carney declared the public hearing closed. NEW BUSINESS 13. Consider Resolution No, R-14-31 A Resolution entitled, "A Resolution Condemning Certain Reai Property Pursuant To Ordinance No. 4623, (101 Park Ave, Majestic Hotel, Yellow Brick Building, Parcel 55587)", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Karen Garcia. Discussion: Bart Jones, Neighborhood Services Administrator spoke to the item. Speakers: Ray Owen, Property Owner Attorney Director Karen Garcia Staff-City Attorney Brian Albright Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Resolution was declared adopted. 14. Proposed Ordinance No. 0-14-14 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Randy Fale, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Accepting The Annexation Of Certain Territory, Known As "Carter Dairy Addition", To The City Of Hot Springs, Arkansas; Making Same A Part Of The City Of Hot Springs; Assigning Said Lands To A Zoning District; Revising The Future Land Use Map; Assigning Said Lands To A Board District; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Kathy Sellman, Planning and Development Director, spoke to the item.  Speakers: Speaking for the Item: Chris Polychron, Terry Burruss and Ray Owen. Speaking against the item: Penny Fires, Tom Ellsworth, David Clark, Robert Hausel, Clint Tucker, Mary Bournival, Carol Strange and Bob Bournival. Directors Pat McCabe, Randy Fale, Karen Garcia, Suzanne Davidson and Mayor Carney Staff-City Attorney Brian Albright Motion to Remand: Director Karen Garcia made a motion, duly seconded by Director Pat McCabe, to remand this issue back to Planning Commission to look at the change in the petitioners request. Roll Call: Mayor Carney called for a vote on the Motion to remand; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. An unofficial discussion followed regarding zoning issues. 15. Proposed Ordinance No. 0-14-15 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Renaming Central Crossing Street And Accepting Mehta Court Located In Central Crossing Commercial Subdivision As A Public Street; And For Other Purposes/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Karen Garcia. Discussion: Denny McPhate, Public Works Director spoke to the item. Speakers: Mayor Carney, City Attorney Brian Albright Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. 16. Proposed Ordinance No. O-14-16 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Pat McCabe, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Amending Ordinance No. 5711 Regarding The Hot Springs Planning Commission; Repealing And Replacing Certain Sections; And For Other Purposes/' was taken from the agenda and read by title only (City Attorney).  Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Karen Garcia. Discussion: Kathy Sellman, Planning and Development Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Ordinance was declared adopted. 17. Proposed Ordinance No. 0-14-17 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Pat McCabe, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Authorizing The Financing Of Certain 2014 Budgeted Capitai; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Randy Fale. Discussion: Dorethea Yates, Finance Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Ordinance was declared adopted. 18. Proposed Ordinance No. 0-14-18 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Pat McCabe, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Amending Ordinance No. 5958 (Hot Springs Purchasing Ordinance); Adding New Professional Service Types To The State Of Arkansas Procurement Of Professional Services List; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Randy Fale.  Discussion: Dorethea Yates, Finance Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Ordinance was declared adopted. 19. Proposed Ordinance No. 0-14-19 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Suzanne Davidson, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Waiving The Requirements Of Competitive Bidding; Awarding A Contract To Coakley Construction For Majestic Hotel Demolition Efforts; Certifying Emergency Actions By The City Manager; Declaring An Emergency; And For Other Purposes/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Pat McCabe. Discussion: Dorethea Yates, Finance Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 City Attorney Brian Albright then read the Emergency Clause located in Section 3. Upon completion Director Karen Garcia made a motion, duly seconded by Director Pat McCabe to approve the Emergency Clause. Upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. BOARD COMMENTARY 20. Board of Directors' Items for Discussion Director Karen Garcia > Thanked Visit Hot Springs for the great success of the St. Patrick's Day parade and with the Basketball Tournament held this past weekend.  Director Elaine Jones > Congratulated the Hot Springs High School Basketball teams for their successful season. Mayor Carney > Thanked the Webb Center for all the good work they do in our community. 21. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Becca Clark, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 9:25 p.m. to meet again on Tuesday, April 1, 2014, at 7:00 p.m. ATTEST: / / \aUf^" APPROVED: J\LlLU ( ance Spicar, City Clerk Ruth Carney, Mayor Q