Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. April 12014 Board Chambers. Citv Hall Invocation by Paula Childs Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call bv Citv Clerk Lance Spicer Present 7- Directors Suzanne Davidson-District 1, Elaine Jones-District 2, Becca Clark-District 3, Pat McCabe-District 4, Karen Garcia-District 5, Randy Fale-District 6 and Mayor Ruth Carney. Absent 0. Also present City Manager David Watkins and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Elaine Jones made a motion, duly seconded by Director Becca Clark to approve the agenda as presented. Upon roll call vote, the motion unanimously carried 7-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on March 18, 2014 Motion to Approve the Minutes as Presented. Upon voice vote, the motion unanimously carried 7-0. 4. Recognition of Guests > Mayor Carney welcomed those in attendance and read the following proclamations: • Proclamation Acknowledging "Mayor's Day for Recognition of Service" • Proclamation Recognizing Junior Auxiliary • Proclamation Recognizing Safe Haven • Proclamation Acknowledging Child Abuse Prevention Month 5. Citv Manager's Report City Manager David Watkins reported on the following items: > Encouraged everyone to go vote for Visit Hot Springs on the GardenandGun.com website. > Acknowledged the A&P, City Sanitation Department and the Hot Springs Young Professionals volunteers for collecting recyclables during the recent St. Patrick's Day Parade.  > Mention the success of the Downtown Game Plan meeting held last night, and mentioned that The Arlington Hotel has already secured French and Associates to assess the needed improvements at the Wade Clinic. > Mentioned that there will be a new wedding/reception venue developed across from the Fire Department in the former Cheese Corner location. > Acknowledged that the Regions demolition/construction continues on the downtown location. > Informed the public that the sale of the Austin Hotel is near completion and developers have planned a $20 Million purchase/renovation/addition of the hotel. 6. Board of Directors Announcements Mayor Ruth Carney > The Arkansas College All-Star Basketball Weekend will be held this weekend at the Convention Center. Director Elaine Jones > On Saturday, at the Boys Club there will be a fundraiser > On Thursday, at the Webb Center, there will be a voter information question and answer session. Director Karen Garcia > Invited everyone to attend a District 5 Community Meeting to be held Thursday, April 3 beginning at 4:30 in the Forest Lakes Clubhouse. A representative with the Red Cross will be discussing disaster preparedness. Director Randy Fale > Announced the sale of the Mercy Hospital to St. Vincent and is very excited about what this can do for our community. > Encouraged people to donate to the Cooper Anthony Mercy Child Advocacy Center. Director Suzanne Davidson > The Newer Hot Springs Cultural Alliance will host an Art Show on May 17-18, to celebrate local artists we have in our community. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Karen Garcia, duly seconded by Director Suzanne Davidson, that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. The Consent Agenda consisted of the following: 7. Consider Resolution No. R-14-32 A Resolution Approving The City Of Hot Springs Financial Statements For January And February, 2014. 8. Consider Resolution No. R-14-33 A Resolution Awarding The Contract For Mowing/Ground Maintenance Annual Supply Contract For Various Locations To A-Team. $56,242 9. Consider Resolution No. R-14-34 A Resolution Approving A Lease With Haven United Methodist Church For A Park Avenue Community Garden. $1000 reduced revenue 10. Consider Resolution No. R-14-35 A Resolution Waiving The Special Events Fees For The Park Avenue Community Association Pop-Up On Park Event. $350 reduced revenue NEW BUSINESS 11. Consider Resolution No. R-14-36 A Resolution entitled, "A Resolution Renaming Whittington City Park To Hot Springs Baseball Trail Park", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Karen Garcia. Discussion: Jean Wallace, Parks Director spoke to the item. Speakers: MarkToth Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Resolution was declared adopted. 12. Consider Resolution No. R-14-37 A Resolution entitled, "A Resolution Approving A Bid To T.G. Excavating For The Manhole Rehab Phase HI And IV Projects", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Karen Garcia, duly seconded by Director Pat McCabe. Discussion: Larry Merriman, Utility Project Manager spoke to the item. Speakers: Director Karen Garcia  Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Resolution was declared adopted 13. Consider Resolution No. R-14-38 A Resolution entitled, "A Resolution Approving A Bid To Environmental Process Systems For Installation Of The New Tertiary Filter At The Southwest Wastewater Treatment Plant Facility", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Elaine Jones. Discussion: Larry Merriman, Utility Project Manager spoke to the item. Speakers: City Attorney Brian Albright Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Resolution was declared adopted 14. Consider Resolution No. R-14-39 A Resolution entitled, "A Resolution Approving A Bid To Boyles Construction For The Hogan Force Main Replacement Project", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Karen Garcia. Discussion: Larry Merriman, Utility Project Manager spoke to the item. Speakers: Director Karen Garcia Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Resolution was declared adopted 15. Proposed Ordinance No. O-14-20 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Pat McCabe, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Amending Ordinance No. 5747 Of The City Of Hot Springs, Arkansas; And Prescribing Other Matters Pertaining Thereto/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Randy Fale. Discussion: Dorethea Yates, Finance Director, spoke to the item. Speakers: Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. 16. Proposed Ordinance No. 0-14-21 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Randy Fale, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Amending Ordinance No. 5766 Of The City Of Hot Springs, Arkansas; And Prescribing Other Matters Pertaining Thereto/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Suzanne Davidson. Discussion: Dorethea Yates, Finance Director, spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. 17. Proposed Ordinance No. 0-14-22 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Authorizing Amendments To The Budget For The City Of Hot Springs, Arkansas, For The Year 2013," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Elaine Jones. Discussion: Dorethea Yates, Finance Director, spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. 18. Proposed Ordinance No. O-14-23 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Karen Garcia, duly seconded by Director Randy Fale, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Waiving The Requirements Of Competitive Bidding For Certain Services Related To The Operation And Maintenance Of A Flood Warning Information System Through A Joint Funding Contract With The United States Department Of The Interior U.S. Geological Survey (USGS); And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Karen Garcia. Discussion: Max Sestili, Stormwater Manager, spoke to the item. Speakers: Director Pat McCabe, City Attorney Brian Albright Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. 19. Proposed Ordinance No. 0-14-24 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Randy Fale, duly seconded by Director Pat McCabe, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Approving C-3 Office / Neighborhood Commercial Zoning On 3.24 Acres At 261 Weston Road, And Amending The Future Land Use Pian Map To Designate The Area Commercial Enclave; And For Other Purposes/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Pat McCabe, duly seconded by Director Karen Garcia. Discussion: Kathy Sellman, Planning and Development Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Ordinance was declared adopted. 20. Proposed Ordinance No. 0-14-25 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Pat McCabe, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Amending The Hot Springs Code Title 16-5, The Sign Code, By Providing Exemption For Temporary Signs Until October 1, 2014/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Randy Fale. Discussion: Kathy Sellman, Planning and Development Director spoke to the item. Speakers: Directors Karen Garcia, Randy Fale, Pat McCabe Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Ordinance was declared adopted. 21. Proposed Ordinance No. 0-14-26 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Pat McCabe, duly seconded by Director Karen Garcia, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Amending Ordinance No. 5957, (Planning Area Boundary); And For Other Purposes/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Pat McCabe. Discussion: Kathy Sellman, Planning and Development spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Ordinance was declared adopted. BOARD COMMENTARY 22. Board of Directors' Items for Discussion Director Randy Fale > Thanked Dorethea Yates, David Watkins and Bill Burrough for renegotiating the Water revenue bonds. > Thanked Max Sestili for his work In our community. Director Elaine Jones > Thanked Jean Wallace and her department during the recent Valley Street Skatepark dedication. Director Karen Garcia > Thanked Mr. Winston for his volunteer work within the community. > Encourage citizens who are interested in volunteering on City Boards, Commissions and Committees to visit the city website and look at the current openings available. Director Pat McCabe > Acknowledged that the water temperature of the area lakes is still very cold. Mayor Ruth Carney > Requested Bill Burrough to give an update on the water lines along Central Avenue.  23. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Randy Fale, duly seconded by Director Karen Garcia, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 8:23 p.m. to meet again on Tuesday, April 15, 2014, at 7:00 p.m. ATTEST: L J VP/T^ ' APPROVED: K\A^\ a 0 Lance Spic^'r, City Clerk Ruth Carney, Mayor