Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. July 1,2014 Board Chambers. City Hall Invocation by Dale Ridgley Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call bv City Clerk Lance Spicer Present 7- Directors Suzanne Davidson-District 1, Elaine Jones-District 2 Becca Clark-District 3, Pat McCabe-District 4, Karen Garcia-District 5, Randy Fale-District 6 and Mayor Ruth Carney. Absent 0. Also present City Manager David Watkins and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Karen Garcia made a motion, duly seconded by Director Pat McCabe to approve the agenda. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on June 17, 2014 Motion to Approve the Minutes as Presented. Director Becca Clark made a motion, duly seconded by Director Elaine Jones to approve the minutes as presented. Upon voice vote, the motion unanimously carried 7-0. 4. Recognition of Guests > Mayor Carney welcomed everyone in attendance. 5. City Manager's Report City Manager David Watkins reported on the following items: > Welcomed a group of young people from across the country who are here building a trail in North Woods > The Finance Department has just completed the CAFR for 2013. > The City of Hot Springs has been awarded a Certified Local Government Grant in the amount of $13,300 to conduct training and educational outreach on International Existing Building Codes and the Thermal Basin District. > The City will be hosting a press conference in the Downtown Parking Deck, top level tomorrow at 11:00. 6. Board of Directors Announcements Mayor Ruth Carney > Thanked Sheila Winter and Margaret Parris for the decorations in the Board Chambers. Director Becca Clark > The 2014 City Services Guide is now available. Director Karen Garcia > Announced the dates and locations for the fireworks displays over the holiday weekend. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Karen Garcia, duly seconded by Director Elaine Jones, that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. The Consent Agenda consisted of the following: 7. Consider Resolution No. R-14-113 A Resolution Approving A Bid To Spector Manufacturing, Inc. For A Sanitation Transfer Trailer. $67,036 8. Consider Resolution No. R-14-114 A Resolution Fixing A Time And Date For A Hearing To Vacate A Portion Of A Certain Street Right-Of-Way Located On TV Hill Road. 9. Consider Resolution No. R-14-115 A Resolution Awarding A Contract To Coakley Company, Inc. For Weston Road Drainage Improvements. $156,966 10. Consider Resolution No. R-14-116 A Resolution Approving The City Of Hot Springs Financial Statements For May, 2014 11. Consider Resolution No. R-14-117 A Resolution Extending An Annual Supply Contract (ASC) With Carus Corporation For Blended Polyphosphate. Not To Exceed Budgetary Constraints 12. Consider Resolution No. R-14-118 A Resolution Extending An Annual Supply Contract (ASC) With Harcros Chemicals Company, Inc. For Chlorine. Not To Exceed Budgetary Constraints 13. Consider Resolution No. R-14-119 A Resolution Extending An Annual Supply Contract (ASC) With Coakley Construction For Construction Personnel And Equipment. Not To Exceed Budgetary Constraints 14. Consider Resolution No. R-14-120 A Resolution Extending An Annual Supply Contract (ASC) With Instrument & Supply, Inc For Float Switches And Equipment. Not To Exceed Budgetary Constraints  15. Consider Resolution No. R-14-121 A Resolution Extending An Annual Supply Contract (ASC) With Arkansas Lime Company For Hydrated Lime. Not To Exceed Budgetary Constraints 16. Consider Resolution No. R-14-122 A Resolution Extending An Annual Supply Contract (ASC) With Casco Industries For Personal Protective Equipment (PPE) Turnouts. Not To Exceed Budgetary Constraints 17. Consider Resolution No. R-14-123 A Resolution Extending An Annual Supply Contract (ASC) With Harcros Chemicals Company, Inc. For Sulfur Dioxide. Not To Exceed Budgetary Constraints NEW BUSINESS 18. Consider Resolution No. R-14-124 A Resolution entitled, "A Resolution Establishing A Travel And Reimbursement Policy For City Officials And Repealing Resolution No. 7618 Of 2011", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion Brian Albright, City Attorney spoke to the item. Speakers: none Directors: Pat McCabe Roll Call: Mayor Carney called for a vote on the Motion to Adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Resolution was declared adopted 19. Proposed Ordinance No. 0-14-48 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Randy Fale, duly seconded by Director Karen Garcia, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Amending The Hot Springs Code Title 15, The Mechanical, Electrical, Plumbing And Gas, And Fire Prevention ("Building") Codes, By Providing Certain 2014 New Dwelling Construction Fee Waivers; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Pat McCabe, duly seconded by Director Randy Fale. Discussion: Kathy Sellman, Planning Director spoke to the item. Speakers: George Pritchett Directors: Karen Garcia, Pat McCabe, Randy Fale, Suzanne Davidson and Mayor Ruth Carney  Roll Call; Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. 20. Proposed Ordinance No. 0-14-47 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Karen Garcia, duly seconded by Director Suzanne Davidson, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. An Ordinance entitled, "An Ordinance Waiving The Requirements Of Competitive Bidding For The Purchase And Installation Of Additional Emergency Warning Sirens; Awarding A Contract To Safetycom; And For Other Purposes/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Max Sestili, Stormwater Manager, spoke to the item. Speakers: Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. BOARD COMMENTARY 21. Board of Directors' Items for Discussion 22. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Karen Garcia, duly seconded by Director Suzanne Davidson, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 5-0. The Meeting adjourned at 7:36 p.m. to meet again on Tuesday, July 15, 2014, at 7:00 p.m. .M! M: APPROVED: Lance Spice ri City Clerk RutVi Carney, Mayor