Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. July 15. 2014 Board Chambers. City Hall Invocation by Dick Gray Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call by Deputy City Clerk Leslie Kauffman Present 6- Directors Suzanne Davidson-District 1, Elaine Jones-District 2 Becca Clark-District 3, Pat McCabe-District 4, Karen Garcia-District 5 and Mayor Ruth Carney. Absent 1 Randy Fale-District 6. Also present City Manager David Watkins and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Karen Garcia made a motion, duly seconded by Director Elaine Jones to approve the agenda. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones Clark, McCabe, Garcia, and Mayor Carney, total 6. Voting "no" none, total 0; motion carried 6-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on July 1, 2014 Motion to Approve the Minutes as Presented. Director Becca Clark made a motion, duly seconded by Director Suzanne Davidson to approve the minutes as presented. Upon voice vote, the motion unanimously carried 6-0. 4. Recognition of Guests > Mayor Carney invited Parks and Trails Director Jean Wallace to introduce the Student Conservation Association Trail Building Leaders-Jeff Curtis and Julie Marques-Bobchalk 5. City Manager's Report City Manager David Watkins reported on the following items: > Went to Little Rock and received a Certified Local Government Grant Award check in the amount of $13,300 to conduct training and educational outreach on International Existing Building Codes and the Thermal Basin District. > Thanked Dan Bugg and other Animal Services employees for their good deed of growing vegetables for donation to Jackson House  Thanked Denny McPhate and his crew for cleaning the retaining wall along Central Ave so that a new mural could be painted. 6. Board of Directors Announcements Director Karen Garcia > Announced that there will be a District 5 Community Meeting on August 7, at 4:30 at the Forest Lakes Clubhouse. Max Sestili will be the guest speaker. Director Suzanne Davidson > Announced that there will be a PACA meeting on July 21 at 6:00 at the Tower of Strength Church. Guest speaker will be Michelle Sestili. Mayor Ruth Carney > Encouraged citizens and guests to be responsible on our lakes and not drink and drive. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Suzanne Davidson, duly seconded by Director Becca Clark, that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia and Mayor Carney, total 6. Voting "no" none, total 0; motion carried 6-0. The Consent Agenda consisted of the following: 7. Consider Resolution No. R-14-125 A Resolution Awarding A Contract And Bid Award To Redstone Construction Group For Expansion/Rehabilitation Of Terminal Apron And Construction Of Terminal Taxiway 'G', Phase 3, At The Airport. $467,862.50 (Grant funds) 8. Consider Resolution No. R-14-126 A Resolution Accepting A Donation Of Certain Real Property From Perry, Peter, Walter and Thomas Mullikin For Further Development Of Hot Springs Creek Greenway Trail. 9. Consider Resolution No. R-14-127 A Resolution Granting An Access Easement To Peter E. Mullikin Over A Section Of The Hot Springs Creek Greenway Trail. 10. Consider Resolution No. R-14-128 A Resolution Awarding An Annual Supply Contract (ASC) To James Hunt Construction, Inc. For Construction And Repair Of Streets Cuts. Not to exceed budgetary constraints. PUBLIC HEARING 11. Consider A Public Hearing On The Possible Vacation Of Certain Street Right-Of-Wav Located On TV Hill Road.  This being the time and date set for a public hearing on vacating a portion of certain street right of way located on TV Hill Road, Mayor Carney declared the public hearing open. Discussion: none There being no further comments, Mayor Carney declared the public hearing closed. NEW BUSINESS 12. Consider Resolution No. R-14-129 A Resolution entitled, "A Resolution Acknowledging The Review Of The 2013 Comprehensive Annual Financial (Audit) Report", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson. Discussion Dorethea Yates, Finance Director and Gary Welch, Auditor spoke to the item. Speakers: none Directors: Karen Garcia Roll Call: Mayor Carney called for a vote on the Motion to Adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0 Whereupon the Resolution was declared adopted 13. Consider Condemnation Resolutions 13A. Consider Resolution No. R-14-130 A Resolution entitled, "Condemning Certain Real Property at 100 Rebecca Street," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Karen Garcia, duly seconded by Director Suzanne Davidson. Discussion: Bart Jones, Neighborhood Services Manager spoke to the item. City Attorney, Brian Albright asked if there was anyone present to speak in opposition to the condemnation. Speakers: Deborah Shultz, Property Owner Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0. Whereupon the Resolution was declared adopted. 13B. Consider Resolution No. R-14-131 A Resolution entitled, "Condemning Certain Real Property at 113 Reynolds/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Pat McCabe, duly seconded by Director Becky Clark. Discussion: Bart Jones, Neighborhood Services Manager spoke to the item. City Attorney, Brian Albright asked if there was anyone present to speak in opposition to the condemnation. Speakers: none Roll Call: There being no one to speak in opposition, Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0. Whereupon the Resolution was declared adopted. 13C. Consider Resolution No. R-14-132 A Resolution entitled, "Condemning Certain Real Property at 133 Murry," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson. Discussion: Bart Jones, Neighborhood Services Manager spoke to the item. City Attorney, Brian Albright asked if there was anyone present to speak in opposition to the condemnation. Speakers: none Roll Call: There being no one to speak in opposition, Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0. Whereupon the Resolution was declared adopted. 13D. Consider Resolution No. R-14-133 A Resolution entitled, "Condemning Certain Real Property at 207 Westover," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Suzanne Davidson. Discussion: Bart Jones, Neighborhood Services Manager spoke to the item. City Attorney, Brian Albright asked if there was anyone present to speak in opposition to the condemnation. Speakers: Linda Gothard, Property Owner Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0. Whereupon the Resolution was declared adopted. 13E. Consider Resolution No. R-14-134 A Resolution entitled, "Condemning Certain Real Property at 209 Westover," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Bacca Clark. Discussion: Bart Jones, Neighborhood Services Manager spoke to the item. City Attorney, Brian Albright asked if there was anyone present to speak in opposition to the condemnation. Speakers: none Roll Call: There being no one to speak in opposition, Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0. Whereupon the Resolution was declared adopted. 13F. Consider Resolution No. R-14-135 A Resolution entitled, "Condemning Certain Real Property at 247 Walnut," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Suzanne Davidson, duly seconded by Director Elaine Jones. Discussion: Bart Jones, Neighborhood Services Manager spoke to the item. City Attorney, Brian Albright asked if there was anyone present to speak in opposition to the condemnation. Speakers: none Roll Call: There being no one to speak in opposition, Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0. Whereupon the Resolution was declared adopted.  13G. Consider Resolution No. R-14-136 A Resolution entitled, "Condemning Certain Real Property at 317 Bower/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Suzanne Davidson, duly seconded by Director Elaine Jones. Discussion: Bart Jones, Neighborhood Services Manager spoke to the item. City Attorney, Brian Albright asked if there was anyone present to speak in opposition to the condemnation. Speakers: none Roll Call: There being no one to speak in opposition, Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0. Whereupon the Resolution was declared adopted. 14. Consider Resolution No. R-14-137 A Resolution entitled, "A Resolution Approving A Contract With Coakley Company For Thermal Basin Fire Protection Improvements'', was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson. Discussion Gary Carnahan, Utilities Director spoke to the item. Speakers: City Attorney, Brian Albright Directors: Karen Garcia Roll Call: Mayor Carney called for a vote on the Motion to Adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0 Whereupon the Resolution was declared adopted 15. Proposed Ordinance No. O-14-50 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Suzanne Davidson, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. An Ordinance entitled, "An Ordinance Authorizing Eminent Domain Condemnation Proceedings For The Acquisition Of A Utility Easement On Certain Real Property Located Between John Duncan Rd And Sanson Place; And For Other Purposes," was taken from the agenda and read by title only (City Attorney).  Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Gary Carnahan, Utilities Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0. Whereupon the Ordinance was declared adopted. 16. Proposed Ordinance No. 0-14-51 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Karen Garcia, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. An Ordinance entitled, "An Ordinance Accepting Bayshore Cove, Located In An Unplatted Subdivision Within The City Of Hot Springs, As A City Street; And For Other Purposes/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Suzanne Davidson, duly seconded by Director Karen Garcia. Discussion: Denny McPhate, Public Works Director, spoke to the item. Speakers: Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0. Whereupon the Ordinance was declared adopted. 17. Proposed Ordinance No. 0-14-52 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Karen Garcia, duly seconded by Director Suzanne Davidson, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. An Ordinance entitled, "An Ordinance Accepting Tatum Street, Located In An Unplatted Subdivision Within The City Of Hot Springs, As A City Street; And For Other Purposes/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Denny McPhate, Public Works Director, spoke to the item. Speakers:  Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0. Whereupon the Ordinance was declared adopted. 18. Proposed Ordinance No. 0-14-53 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Suzanne Davidson, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. An Ordinance entitled, "An Ordinance Accepting A Portion Of Twin Points Road, Located In An Unplatted Subdivision Within The City Of Hot Springs, As A City Street; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Karen Garcia, duly seconded by Director Elaine Jones. Discussion: Denny McPhate, Public Works Director, spoke to the item. Speakers: Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0. Whereupon the Ordinance was declared adopted. 19. Proposed Ordinance No. O-14-54 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Suzanne Davidson, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. An Ordinance entitled, "An Ordinance Vacating A Portion Of Television Hill Right-Of-Way Located In An Unplatted Subdivision; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Karen Garcia, duly seconded by Director Pat McCabe. Discussion: Denny McPhate, Public Works Director, spoke to the item. Speakers: Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0. Whereupon the Ordinance was declared adopted.  20. Proposed Ordinance No. 0-14-55 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Karen Garcia, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. An Ordinance entitled, "An Ordinance Accepting An Unopened Section Of Television Hill Road Right-Of- Way, Located In An Unplatted Subdivision Within The City Of Hot Springs, As An Undeveloped City Street; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Suzanne Davidson, duly seconded by Director Karen Garcia. Discussion: Denny McPhate, Public Works Director, spoke to the item. Speakers: Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0. Whereupon the Ordinance was declared adopted. BOARD COMMENTARY 21. Board of Directors7 Items for Discussion 22. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 6-0. The Meeting adjourned at 8:36 p.m. to meet again on Tuesday, August 5, 2014, at 7:00 p.m. ATTEST: t y\CA' 1^ APPROVED: fNUATr\. L—CUTn Lance Spider, City Clerk Ru'th Carney, Mayor