Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. AuRust 5. 2014 Board Chambers. City Hall Invocation by Greg Bearss Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call by City Clerk Lance Spicer Present 7- Directors Suzanne Davidson-District 1, Elaine Jones-District 2 Becca Clark-District 3, Pat McCabe-District 4, Karen Garcia-District 5, Randy Fale-District 6 and Mayor Ruth Carney. Absent none. Also present City Manager David Watkins and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Karen Garcia made a motion, duly seconded by Director Elaine Jones to approve the agenda. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on July 15, 2014 Motion to Approve the Minutes as Presented. Director Randy Fale made a motion, duly seconded by Director Karen Garcia to approve the minutes as presented. Upon voice vote, the motion unanimously carried 7-0. 4. Recognition of Guests > Mayor Carney welcomed Bryant City Clerk Heather McKim, who presented Deputy City Clerk Leslie Kauffman with her Certified Arkansas Municipal Clerk accreditation certificate. 5. City Manager's Report City Manager David Watkins reported on the following items: > Congratulated our local Sister City Program on being recognized as one of only four other American cities recognized by the Japanese Foreign Minister. > Praised City Staff for continued work on finding and repairing water leaks, and over the past couple of years, staff has reduced the amount of leaks by 50%. > Acknowledged that the city's water rates are the 29th lowest in the state of Arkansas. 6. Board of Directors Announcements Director Suzanne Davidson > Summerfest on Park Avenue is held on the second Saturday of the month. This month there will be a salsa competition. > Invited the public to attend Birth of An Artist on Friday night at 7:00 pm at the Embassy Suites Hotel. Director Elaine Jones > Congratulated Jim Fram on being selected to go to the White House to represent our city. Director Karen Garcia > Announced that there will be a District 5 Community Meeting on August 7, at 4:30 at the Forest Lakes Clubhouse. Max Sestili will be the guest speaker. Mayor Ruth Carney > Welcomed those individuals in attendance who will be appointed to several Boards, Commissions and Committees. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Pat McCabe, duly seconded by Director Becca Clark, that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. The Consent Agenda consisted of the following: 7. Consider Resolution No. R-14-138 A Resolution Extending An Agreement Between The City Of Hot Springs, Contexte Implementation Services, The Administrative Office Of The Courts And The Garland County District Court For Case Management System Support Services. 8. Consider Resolution No. R-14-139 A Resolution Approving The City Of Hot Springs Financial Statements For June, 2014 9. Consider Resolution No. R-14-140 A Resolution Accepting A Growing Healthy Communities Grant From The Arkansas Coalition For Obesity Prevention. $2,150 grant funds 10. Consider Resolution No. R-14-141 A Resolution Awarding A Bid To Big Tex Trailer Manufacturers Inc. For Equipment Trailers. (1-Sewer Collection, 2-Utility Admin) $49,477.26 11. Consider Resolution No. R-14-142 A Resolution Awarding A Contract To Denali dba Terra Renewal For Certain Professional Services, (Removal Of Backwash Residual At The Lakeside And Ouachita Water Plant). $60,400 12. Consider Resolution No. R-14-143 A Resolution Awarding An Annual Supply Contract (ASC) To HD Supply Waterworks For Smith Blair Parts. Not to exceed budgetary constraints  13. Consider Resolution No. R-14-144 A Resolution Awarding A Bid To Evans Enterprises For Vertical Turbine Motors For Use At The Ouachita Water Plant. (1-450HP Vertical, 1- 600HP Vertical) $53,300 14. Consider Resolution No. R-14-145 A Resolution Fixing A Time And Date For A Public Hearing To Vacate A Portion Of A Certain Street Right-Of-Way Located In The Forest Lakes Garden Homes Subdivision, Phase 2A. 15. Consider Resolution No. R-14-146 A Resolution Appointing Darren Clark To The Airport Advisory Committee. 16. Consider Resolution No. R-14-147 A Resolution Appointing Michael Dugan To The Board Of Zoning Adjustment/ Board Of Adjustments and Appeals (BZA/BAA). 17. Consider Resolution No. R-14-148 A Resolution Appointing Michael Ferguson To The Civil Service Commission. 18. Consider Resolution No. R-14-149 A Resolution Appointing Michael Pettey To The Historic District Commission. 19- Consider Resolution No. R-14-150 A Resolution Appointing Richard McGrew and Brian White To The Planning Commission. 20- Consider Resolution No. R-14-151 A Resolution Appointing Bob Reddish To The Transportation Advisory Committee. 21- Consider Resolution No. R-14-152 A Resolution Appointing Byron Cole Rhodes To The Urban Forestry Advisory Committee. NEW BUSINESS 22. Consider Resolution No. R-14-153 A Resolution entitled, "A Resolution Awarding A Contract To Quality Construction For Community Development Block Grant (CDBG) Concrete Construction Projects", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Elaine Jones. Discussion Gary Carnahan, City Engineer spoke to the item. Speakers: none Directors: Karen Garcia, Elaine Jones Roll Call: Mayor Carney called for a vote on the Motion to Adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Resolution was declared adopted  23. Consider Resolution No. R-14-154 A Resolution entitled, "A Resolution Awarding A Contract To Hurst Concrete Construction, Inc. For Community Development Block Grant (CDBG) Concrete Construction Projects", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson. Discussion Gary Carnahan, Utilities Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to Adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Resolution was declared adopted 24. Consider Resolution No. R-14-155 A Resolution entitled, "A Resolution Authorizing The Mayor To Execute A Lease Agreement With GRGCB, LLC", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion David Watkins, City Manager and Brian Albright, City Attorney spoke to the item. Speakers: Gary Gibbs, GRGCB, LLC, Roll Call: Mayor Carney called for a vote on the Motion to Adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Resolution was declared adopted BOARD COMMENTARY 25. Board of Directors' Items for Discussion 26. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Becca Clark, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 7:40 p.m. to meet again on Tuesday, August 19, 2014, at 7:00 p.m. .•■. i i: APPROVED: ^KuH^0j±T'Y\ SU. Lance Spicer, City Clerk Ruth Carney, Mayor