Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. September 2. 2014 Board Chambers, City Hall Invocation by Rev Debbie Perry Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call by City Clerk Lance Spicer Present 7- Directors Suzanne Davidson-District 1, Elaine Jones-District 2 Becca Clark-District 3, Pat McCabe-District 4, Karen Garcia-District 5*, Randy Fale-District 6 and Mayor Ruth Carney. Absent none. Also present City Manager David Watkins and City Attorney Brian Albright. * Director Garcia arrived at the Board Meeting at 7:04, after the roll call. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Becca Clark made a motion, duly seconded by Director Randy Fale to approve the agenda. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on August 19, 2014 Motion to Approve the Minutes as Presented. Director Elaine Jones made a motion, duly seconded by Director Pat McCabe to approve the minutes as presented. Upon voice vote, the motion unanimously carried 7-0. 4. Recognition of Guests > Mayor Carney welcomed the Knights of Columbus and then read a proclamation honoring First Step, Inc. 5. City Manager's Report City Manager David Watkins reported on the following items: > The City of Hot Springs was notified by West Central Planning and Development Office thru Sen. Mark Pryor's office that a study grant for the downtown and surrounding historical neighborhoods has been approved in Washington. The grant will provide $250,000 to come up with an economic development strategy in the Thermal Basin Fire District. > The Public Information department director Terry Payne is currently at a 3CMA conference, where the city has been nominated for 2 awards.  > Attended the Ouachita River Valley Association conference last week, and were able to visit with several Key officials. > A Complete Street Policy Public Workshop will be held on September 17, at 5:30 in the Transportation Depot. 6. Board of Directors Announcements Director Karen Garcia > Announced that there will be a District 5 Community Meeting on September 4th, at 4:30 at the Forest Lakes Clubhouse. Rick Ramick, and the candidates for County Sheriff will be the guest speakers. > Announced that there will be a District 5 Community Meeting on October 2nd, at 4:30 at the Forest Lakes Clubhouse. Candidates for Hot Springs Mayor will be the guest speakers. Director Pat McCabe > 2014 Chili Cookoff is scheduled for Monday, November 24. Encouraged citizens to participate. Mayor Ruth Carney > The 2014 Leadership Prayer Breakfast will be held on September 16, at 6:20 a.m. in Homer Hall. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Suzanne Davidson, duly seconded by Director Becca Clark, that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. The Consent Agenda consisted of the following: 7. Consider Resolution No. R-14-160 A Resolution Approving The City Of Hot Springs Financial Statements For July, 2014. 8. Consider Resolution No. R-14-161 A Resolution Awarding An Annual Supply Contract (ASC) To Lynn's Electric Motor Service Inc. For Stator Rewinding. Not to exceed budgetary constraints 9. Consider Resolution No. R-14-162 A Resolution Awarding A Bid To Truck Centers of Arkansas For A Sanitation Transfer Tractor Truck. $102,198  NEW BUSINESS 10. Proposed Ordinance No. 0-14-57 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Approving R-4 Medium High Residential District On 34.14 Acres Known As "Twin Points Road Tract A" And C-TR Commercial-Transitional On 2.64 Acres On "Twin Points Road Tract 0"; And For Other Purposes/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Kathy Sellman, Planning and Development Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Fale, and Mayor Carney, total 6. Voting "no", none, total 0; Abstaining Director Karen Garcia, total 1; motion carried 6-1. Whereupon the Ordinance was declared adopted. 11. Proposed Ordinance No. 0-14-58 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. An Ordinance entitled, "An Ordinance Approving C-4 Regional Commercial / Open Display District For 3.48 Acres Known As Twin Points Road Tract C; R-4 Medium High Density Residential District For 83.30 Acres Known As Twin Points Road Tract D; And C-4 Regional Commercial / Open Display District For 19.05 Acres Known As Twin Points Road Tract E; And For Other Purposes.," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson. Discussion: Kathy Sellman, Planning and Development Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Fale, and Mayor Carney, total 6. Voting "no", none, Abstaining Director Karen Garcia, total 1; motion carried 6-1. Whereupon the Ordinance was declared adopted. 12. Proposed Ordinance No. O-14-59 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Suzanne Davidson, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. An Ordinance entitled, "An Ordinance Approving C-TR Commercial -Transitional On 4.35 Acres Herein Called "Twin Points Road Tract F"; And For Other Purposes/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson. Discussion: Kathy Sellman, Planning and Development Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Fale, and Mayor Carney, total 6. Voting "no", none, total 0; Abstaining Director Karen Garcia, total 1; motion carried 6-1. Whereupon the Ordinance was declared adopted. 13. Proposed Ordinance No. O-14-60 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Pat McCabe, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Amending The Hot Springs Code Title 16-5, The Sign Code, By Repealing Ordinance No. 6011 Hot Springs Code §16-5-12(T); Repealing Ordinance No. 5548: Hot Springs Code §16-5-24(C)(l) Through (6); And Adding A New §16-5-24(C) Regarding Temporary Signs; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Pat McCabe, duly seconded by Director Karen Garcia. Discussion: Kathy Sellman, Planning and Development Director spoke to the item. Speakers: Directors Karen Garcia, Randy Fale and Mayor Ruth Carney Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale, and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. BOARD COMMENTARY  14. Board of Directors' Items for Discussion 15. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Karen Garcia, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 7:54 p.m. to meet again on Tuesday, September 16, 2014, at 7:00 p.m. ATTEST: (W Wffi^ APPROVED: Lance Splcer, City Clerk Ruth Carney, Mayor