Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. September 16. 2014 Board Chambers. City Hall Invocation by Drew Terry Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call by Deputy City Clerk Leslie Kauffman Present 7- Directors Suzanne Davidson-District 1, Elaine Jones-District 2 Becca Clark-District 3, Pat McCabe-District 4, Karen Garcia-District 5*, Randy Fale-District 6 and Mayor Ruth Carney. Absent none. Also present Acting City Manager Minnie Lennox and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Karen Garcia made a motion, duly seconded by Director Pat McCabe to approve the agenda. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on September 2, 2014 Motion to Approve the Minutes as Presented. Director Pat McCabe made a motion, duly seconded by Director Becca Clark to approve the minutes as presented. Upon voice vote, the motion unanimously carried 7-0. 4. Recognition of Guests > Mayor Carney welcomed Greg Asbell with Entergy, Inc. who presented a plaque to Fire Chief Ed Davis and Police Chief David Flory in appreciation of the aid each department gives Entergy during weather related incidents. > Mayor Carney read a proclamation acknowledging Constitution Week, then presented it to Linda Singleterry, Co-Chair of the Constitution Committee, Arkansas Chapter of DAR, 5. City Manager's Report Acting City Manager Minnie Lennox reported on the following items: > The Arkansas Association of Chiefs of Police convention was in town this week. Tuesday morning Intracity Transit transported 15 of the chief wives to various locations for shopping, eating and a visit to Bathhouse Row. Later that evening IT transported 116 of the Chiefs and  wives to Oaklawn for some entertainment and then back to their hotel. Wednesday the wives were pickup and taken to Garvan Gardens for tour and lunch and returned to the hotel. > Parks & Trails continues work on organizing the upcoming public information meeting on Complete Streets. Meeting will be held next week at the Transportation Depot on Wednesday, September 17 at 5:30 PM. Complete Street consultants from SmartGrowth America will be in town as part of a grant funded technical assistance program to help Hot Springs develop a Complete Streets policy. More information on Hot Springs' Complete Streets initiative can be found on the Parks & Trails home page on the city's website. > Public Information accepted two national awards for the city's website at last week's City- County Communications & Marketing Association (3CMA) annual conference, submitted an application for Arkansas Business' Cities of Excellence competition, and filmed TV news segments on topics including National Night Out, Greenway public sculpture tours, Kimery Park fall sports programs and home fire safety. > 23rd Annual Hot Springs JazzFest Event will be held Saturday, September 20 from 11:00am until 6:00pm. Event is located on Broadway Street, under the skywalk. Broadway Street will be closed between Market Street and the entrance into the Malco Theatre all day. > REGARD (Recognizing Everyone's Gifts and Respecting Diversity) will host Seeds of Peace at Transportation Depot. Event is Saturday, September 20 from 9:00am until 11:00am. Event is a peace festival with hands on activities, dancing, music and crafts. > Sept. 11, 2014 was the community Day of Caring for the United Way. To demonstrate our support of the United Way and promote the spirit of community service the City of Hot Springs team spent the rainy morning doing much needed landscape work at the Charitable Christian Medical Clinic on Arbor St. In spite of the weather the team completed weed removal, tree trimming, pruning and even some window washing. The team members included Shawn Davis, Nathan Neighbors, Tonya Cochran, Ruthie Murphy, Dillon Dixon, and Larry Merriman. The team has now been nick named "weather resistant". 6. Board of Directors Announcements Director Suzanne Davidson > Emergent Arts on Whittington has new fall schedule of arts classes up and running > The Muses are celebrating Opera week with performances both in Hot Springs and Little Rock. > Fine Arts Center -- The Color, Line, & Form abstract exhibition includes sculpture, fiber, and glass artworks. > Hot Springs Area Cultural Alliance will have representation at the ACANSA arts festival next week in Little Rock with four of our HS artists. Director Becca Clark > On Saturday, October 4 there will be an Alzheimer Association Annual Walk. Director Karen Garcia > Announced that there will be a District 5 Community Meeting on October 2nd, at 4:30 at the Forest Lakes Clubhouse. Candidates for Hot Springs Mayor will be the guest speakers Director Pat McCabe > October 7 will be the Annual National Night Out provided by the Hot Springs Police Department.  Mayor Ruth Carney > This Friday night at 7:00 p.m. there will be another open denomination prayer gathering at the Convention Center. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Elaine Jones, duly seconded by Director Becca Clark, that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. The Consent Agenda consisted of the following: 7. Consider Resolution No. R-14-163 A Resolution Approving A Memorandum Of Agreement With The Hot Springs School District For The Provision Of School Resource Officer Funding For Fiscal Year 2014- 2015. 8. Consider Resolution No. R-14-164 A Resolution Approving A Memorandum Of Agreement With The Lakeside School District For The Provision Of School Resource Officer Funding For Fiscal Year 2014- 2015. 9. Consider Resolution No. R-14-165 A Resolution Awarding An Annual Supply Contract (ASC) To John Jenkins Contracting, Inc. For Aggregates. Not to exceed budgetary constraints. 10. Consider Resolution No. R-14-166 A Resolution Accepting A Donation Of A Certain Easement From 415 Golf Links Storage, LLC (Hot Springs Creek Greenway Trail). 11. Consider Resolution No. R-14-167 A Resolution Approving A Lease With Kevin Coakley For A Park Avenue Community Garden. NEW BUSINESS 12. Proposed Ordinance No. O-14-61 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Randy Fale, duly seconded by Director Karen Garcia, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Accepting An Alley #14-001, Located In Oakiawn Subdivision, As A City Alley; And For Other Purposes/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark.  Discussion: Denny McPhate, Public Works Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale, and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. BOARD COMMENTARY 13. Board of Directors' Items for Discussion 14. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Karen Garcia, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 7:34 p.m. to meet again on Tuesday, October 7, 2014, at 7:00 p.m. Lance Spifer, City Clerk Ruth Carney, Mayor