Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. October 7. 2014 Board Chambers. City Hall Invocation by Cub Scout Ethan Jones, Cub Scout Pack 3 Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call by City Clerk Lance Spicer Present 7- Directors Suzanne Davidson-District 1*, Elaine Jones-District 2 Becca Clark-District 3, Pat McCabe-District 4, Karen Garcia-District 5, Randy Fale-District 6 and Mayor Ruth Carney. Absent none. Also present City Manager David Watkins and City Attorney Brian Albright. *Director Davidson arrived at 7:14 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Karen Garcia made a motion, duly seconded by Director Randy Fale to approve the agenda. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors, Jones Clark, McCabe, Garcia, Fale and Mayor Carney, total 6. Voting "no" none, total 0; motion carried 6-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on September 16, 2014 Motion to Approve the Minutes as Presented. Director Becca Clark made a motion, duly seconded by Director Elaine Jones to approve the minutes as presented. Upon voice vote, the motion unanimously carried 6-0. 4. Recognition of Guests > City Manager David Watkins acknowledged Public Information Director Terry Payne and members of the City's Web Development Team, who were instrumental in the City winning two National Awards from the 3CMA Organization for our newly improved City Website. Awards won were the Savey Award and Award of Excellence. 5. City Manager's Report Acting City Manager Minnie Lennox reported on the following items: > The Arkansas Honor Ride organization held their first annual Arkansas Honor Ride fund raising event on Oct. 4th at the Airport. Funds from the event benefit the Brooke Army Medical Center in San Antonio, TX, where wounded military warriors are recovering from their injuries.  > Work crews completed the wastewater line repair at Bridge 84 Central this week. This was no easy task due to the depth of the line, traffic control and other utilities within the area. The street was reopened to traffic on schedule and no incidents related to the effort were noted. > Work will commence this week to install the new fire main along Central Ave from Whittington to Mountain St. This project will enable the property owners to provide much needed fire protection/suppression. > Property along Valley Street has been cleaned up, creating a more pleasant atmosphere along the Hot Springs Creek Greenway. > Expressed appreciation for all in attendance at the recent press conference that announced Downtown Central Ave as one of the Top 10 Streets in America by the American Planning Association. 6. Board of Directors Announcements Director Karen Garcia > Announced that tonight was National Night Out, which is a night where neighborhoods and public safety officials can work together to develop partnerships to ensure safe neighborhoods. > The 23rd Annual Documentary Film Festive will have the opening night of the festival on this Friday and will run through the following weekend at the Arlington Hotel. Director Elaine Jones > On Saturday, October 25, Eureka Baptist Church will host an event titled "I Make A Difference In My Community". The goal is to target areas needing improvements. Director Randy Fale > Reminded citizens that early voting begins on October 20 and encouraged people to vote and make your voice heard. Director Pat McCabe > October 24th is National Food Day. There will be over 4700 community events nationwide, and this year is first time, events will be held here in Garland County. > On November 1st, Levi Hospital will offer the first ever North Mt. Challenge 5k. Runners will start at the top of the mountain, run down and then finish back at the top. > The SpalOK will be held on November 22nd. > On November 24th, the Downtown Chili Cook-off will be held in the downtown parking garage. Mayor Ruth Carney > Enjoyed the recent Chamber Board Retreat in Little Rock. > Thanked Director Karen Garcia for hosting the Mayoral Candidates at her recent Community Meeting. > Reminded Candidates that political signs placed in rights of ways will be removed by state highway officials.  CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Elaine Jones, duly seconded by Director Becca Clark, that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. The Consent Agenda consisted of the following: 7. Consider Resolution No. R-14-168 A Resolution Awarding a Contract To Construction Materials Testing Services, Inc. For The Fence Relocation And Clearing Portion Of Phase III Of The South Ramp Improvement Project. $34,057.04 8. Consider Resolution No. R-14-169 A Resolution Authorizing The Mayor To Execute Lease Addendum No. 7 Between AAR Aircraft Services-Hot Springs And The City Of Hot Springs, Arkansas, For Certain Property At The Airport. 9. Consider Resolution No. R-14-170 A Resolution Approving The City Of Hot Springs Financial Statements For August, 2014. 10. Consider Resolution No. R-14-171 A Resolution Authorizing The Acceptance Of A D.W.I. Grant From The State Of Arkansas (National Highway Traffic Safety Administration) For Two Full-Time Probation Officers; One Part-Time File Clerk; And Travel For District Court Staff (D.W.I. Court Operation). $110,800 Grant Funds,(includes $55,400 matching funds) 11. Consider Resolution No. R-14-172 A Resolution Authorizing The Acceptance Of A FY2015 Grant From The Federal Transportation Administration For Transit System Funding. $560,000 Grant Funds 12. Consider Resolution No. R-14-173 A Resolution Awarding A Bid To Cate, Inc. For Construction Of The Utility Service Center Trail, Phase 2, Aka Blue Heron Trail. $115,864 (Grant-$67,0Q0, Match-CHS- $43,864, Friends of the Park-$5,000) 13. Consider Resolution No. R-14-174 A Resolution Awarding A Bid To Hugg & Hall Equipment Company For A Sanitation Skid Loader. $49,028.80 14. Consider Resolution No. R-14-175 A Resolution Awarding A Bid To Roll Offs USA For Sanitation Commercial Front Load Containers. $23,440 15. Consider Resolution No. R-14-176 A Resolution Approving An Agreement With Arkansas Highway And Transportation Department Regarding Maintenance Of Landscaped Islands Along Park Avenue. 16. Consider Resolution No. R-14-177 A Resolution Levying Zero Mills Of Ad Valorem Taxes For The Purpose Of Paying Fire Officers Pensions. 17. Consider Resolution No. R-14-178 A Resolution Levying Zero Mills Of Ad Valorem Taxes For The Purpose Of Paying Police Officers Pensions.  18. Consider Resolution No. R-14-179 A Resolution Levying Zero Mills Of Ad Valorem Taxes For The General Fund. 19, Consider Resolution No. R-14-180 A Resolution Approving Sale Of Certain Surplus Property Located At 906 Higdon Ferry Road To Adam Casteel. $25,000 NEW BUSINESS 20. Consider Resolution No. R-14-181 A Resolution entitled, "A Resolution Accepting a Grant from the Arkansas Fire Prevention Commission For Fire Prevention Materials", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Randy Fale. Discussion Ed Davis, Fire Chief spoke to the item. Guests Sen. Alan Clark, and Charles Butler, Chairman of Arkansas Fire Prevention Commission. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to Adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Resolution was declared adopted. 21. Consider Condemnation Resolutions 21A. Consider Resolution No. R-14-182 A Resolution entitled, "Condemning Certain Real Property at 100 Emma Street," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Becca Clark. Discussion: Bart Jones, Neighborhood Services Manager spoke to the item. City Attorney, Brian Albright asked if there was anyone present to speak in opposition to the condemnation. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Resolution was declared adopted. 21B. Consider Resolution No. R-14-183 A Resolution entitled, "Condemning Certain Real Property at 124 Grove Street," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson. Discussion: Bart Jones, Neighborhood Services Manager spoke to the item. City Attorney, Brian Albright asked if there was anyone present to speak in opposition to the condemnation. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Resolution was declared adopted. 21C. Consider Resolution No. R-14-184 A Resolution entitled, "Condemning Certain Reai Property at 134 Highland Park," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Suzanne Davidson, duly seconded by Director Becca Clark. Discussion: Bart Jones, Neighborhood Services Manager spoke to the item. City Attorney, Brian Albright asked if there was anyone present to speak in opposition to the condemnation. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Resolution was declared adopted. 21D. Consider Resolution No. R-14-185 A Resolution entitled, "Condemning Certain Reai Property at 134 Lafayette Street," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson. Discussion: Bart Jones, Neighborhood Services Manager spoke to the item. City Attorney, Brian Albright asked if there was anyone present to speak in opposition to the condemnation. Speakers: Director Randy Fale Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Resolution was declared adopted. 21E. Consider Resolution No. R-14-186 A Resolution entitled, "Condemning Certain Real Property at 140 Gibson Street/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Randy Fale. Discussion: Bart Jones, Neighborhood Services Manager spoke to the item. City Attorney, Brian Albright asked if there was anyone present to speak in opposition to the condemnation. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Resolution was declared adopted. 21F. Consider Resolution No. R-14-187 A Resolution entitled, "Condemning Certain Real Property at 200 Plateau Street/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Karen Garcia. Discussion: Bart Jones, Neighborhood Services Manager spoke to the item. City Attorney, Brian Albright asked if there was anyone present to speak in opposition to the condemnation. Speakers: Neighboring Property Owner Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Resolution was declared adopted. 21G. Consider Resolution No. R-14-188 A Resolution entitled, "Condemning Certain Real Property at 201 Tapper Street," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Randy Fale. Discussion: Bart Jones, Neighborhood Services Manager spoke to the item. City Attorney, Brian Albright asked if there was anyone present to speak in opposition to the condemnation. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Resolution was declared adopted. 21H. Consider Resolution No. R-14-189 A Resolution entitled, "Condemning Certain Real Property at 208 Oakcliff Street," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Becca Clark. Discussion: Bart Jones, Neighborhood Services Manager spoke to the item. City Attorney, Brian Albright asked if there was anyone present to speak in opposition to the condemnation. Speakers: Director Elaine Jones Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Resolution was declared adopted. 211. Consider Resolution No. R-14-190 A Resolution entitled, "Condemning Certain Real Property at 208 Yardley Street," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Karen Garcia. Discussion: Bart Jones, Neighborhood Services Manager spoke to the item. City Attorney, Brian Albright asked if there was anyone present to speak in opposition to the condemnation. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Resolution was declared adopted. 21J. Consider Resolution No. R-14-191 A Resolution entitled, "Condemning Certain Reai Property at 330 Palmetto Street/'was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson. Discussion: Bart Jones, Neighborhood Services Manager spoke to the item. City Attorney, Brian Albright asked if there was anyone present to speak in opposition to the condemnation. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Resolution was declared adopted. 21K. Consider Resolution No. R-14-192 A Resolution entitled, "Condemning Certain Real Property at 412 South Street," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Pat McCabe, duly seconded by Director Karen Garcia. Discussion: Bart Jones, Neighborhood Services Manager spoke to the item. City Attorney, Brian Albright asked if there was anyone present to speak in opposition to the condemnation. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Resolution was declared adopted.  21L. Consider Resolution No. R-14-193 A Resolution entitled, "Condemning Certain Real Property at 516 S. Patterson Street/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Pat McCabe, duly seconded by Director Suzanne Davidson. Discussion: Bart Jones, Neighborhood Services Manager spoke to the item. City Attorney, Brian Albright asked if there was anyone present to speak in opposition to the condemnation. Speakers: Ken and Melanie Johnson Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Resolution was declared adopted. 21K. Consider Resolution No. R-14-194 A Resolution entitled, "Condemning Certain Real Property at 624 Illinois Street/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Bart Jones, Neighborhood Services Manager spoke to the item. City Attorney, Brian Albright asked if there was anyone present to speak in opposition to the condemnation. Speakers: Adrianne Redmond Director Karen Garcia, Randy Fale, Pat McCabe Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Resolution was declared adopted. 22. Proposed Ordinance No. 0-14-62 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Randy Fale, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0.  An Ordinance entitled, "An Ordinance Repealing Ordinance No. 5989; Adoption of the Arkansas Fire Prevention Code, 2012 Edition; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson. Discussion: Brian Albright, City Attorney spoke to the item. Speakers: John Girolamo Director Karen Garcia Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale, and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. 23. Proposed Ordinance No. 0-14-63 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Repealing Ordinance No. 5987; Establishing a Thermal Basin Fire District; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Brian Albright, City Attorney spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale, and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Whereupon the Ordinance was declared adopted. 24. Proposed Ordinance No. 0-14-64 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Randy Fale, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Adopting The Arkansas Fire Prevention Code, 2012 Edition; Amending And Repealing Certain Ordinances; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Suzanne Davidson.  Discussion: Ed Davis, Fire Chief spoke to the item. Speakers: Speaking against the item: Norman Clifton, Shirley Clifton-210 Central, John Girolamo-600 Central, Dan Lewin-135 Magnolia, Gaylorcl Brown-133 Chapel, Jacqueline Brown-133 Chapel and an 8- unit on Quapaw, Jock McGregor-240 Morphew Directors Randy Fale, Karen Garcia, and Mayor Carney Staff-Brian Albright-City Attorney, David Watkins-City Manager Motion to Amend Director Karen Garcia made a motion, duly seconded by Director Elaine Jones to amend the ordinance by removing Section 2, fees, Discussion: Mayor Carney, Director Pat McCabe Staff: Brian Albright, City Attorney Roll Call: Mayor Carney called for a vote on the Motion to amend; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale, and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. Discussion: Director Suzanne Davidson, Mayor Carney and Director Randy Fale Staff-David Watkins, City Manager Roll Call: Mayor Carney called for a vote on the Motion to adopt as amended; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia and Fale, total 6. Voting "no", none, total 0, Abstaining Mayor Carney, total 1 motion; carried 6-1. Whereupon the Ordinance was declared adopted. BOARD COMMENTARY 25. Board of Directors' Items for Discussion 26. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 9:07 p.m. to meet again on Tuesday, October 21, 2014, at 7:00 p.m. ATTEST: ( AtH7 ^ APPROVED: Lance Spicep, City Clerk 'RANDY FALE, ASST.MAYOR