Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. October 21. 2014 Board Chambers. City Hall Invocation by Pastor Brant Perrigo Pledge of Allegiance to the Flag led by Asst. Mayor Randy Fale Call to Order Meeting called to Order by Asst. Mayor Randy Fale at 7:00 p.m. 1. Roll Call by City Clerk Lance Spicer Present 6- Directors Suzanne Davidson-District 1*, Elaine Jones-District 2 Becca Clark-District 3, Pat McCabe-District 4, Karen Garcia-District 5, and Randy Fale-District 6. Absent 1- Mayor Ruth Carney. Also present City Manager David Watkins and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Amend the Agenda Director Pat McCabe made a motion, duly seconded by Director Karen Garcia to amend the agenda by separating Item #12 Resolution No. R-14-200 A Resolution Awarding A Bid To Van Horn Construction, Inc. For The Ouachita Water Treatment Plant Improvements Project into two separate items; one on the quality of water projects, and one on the fluoridation project. Roll Call Asst. Mayor Fale called for a vote on the Motion to Amend the Agenda; and upon roll call, the following voted "aye" Directors, Jones Clark, McCabe, Garcia and Asst. Mayor Fale, total 6. Voting "no" none, total 0; motion carried 6-0. Motion to Approve Agenda As Amended Director Suzanne Davidson made a motion, duly seconded by Director Becca Clark to approve the agenda as amended. Roll Call Asst. Mayor Fale called for a vote on the Motion to Amend the Agenda; and upon roll call, the following voted "aye" Directors, Jones Clark, McCabe, Garcia and Asst. Mayor Fale, total 6. Voting "no" none, total 0; motion carried 6-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on October 7, 2014 Motion to Approve the Minutes as Presented. Director Elaine Jones made a motion, duly seconded by Director Karen Garcia to approve the minutes as presented. Upon voice vote, the motion unanimously carried 6-0. 4. Recognition of Guests > none 5. City Manager's Report City Manager David Watkins reported on the following items: > Gave a brief overview of the progress on implementation of the Thermal Basin Fire District. > Gave a brief overview of discussions regarding the continued efforts on the Majestic Hotel cleanup project. > Reminded the Public of the change of dates for the upcoming agenda and Board Meeting. The next Agenda meeting will be held on Monday, November 10, due to Veterans Day being observed on Tuesday, November 11. The next Board Meeting will not be until Tuesday, November 18, the November 4th meeting has been cancelled due to the Elections. 6. Board of Directors Announcements Director Suzanne Davidson > There will be a Historic Park Avenue walking tour this Saturday. Registration begins atl:OO. Director Elaine Jones > Gateway will have a Trunk or Treat this Saturday. > Eureka Baptist Church will continue with their make a difference campaign targeting areas needing improvements. Director Becca Clark > There will be a District 3 Town Hall Meeting on October 23 at 6:00 at City Hall, to review planning code requirements. Director Pat McCabe > The Metro Partnership will be traveling to Ashville, NC to review successes of its redevelopment of downtown. The Partnership recently traveled to Saratoga Springs, NY for the same purposes and brought back information and ideas for use in our own downtown redevelopment. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Karen Garcia, duly seconded by Director Elaine Jones, that the Consent Agenda be approved. Roll Call Asst. Mayor Fale called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia and Asst. Mayor Fale, total 6. Voting "no" none, total 0; motion carried 6-0. The Consent Agenda consisted of the following: 7. Consider Resolution No. R-14-195 A Resolution Approving Certain Intracity Transportation Route Enhancements, Pursuant To Resolution No. 5417.  8. Consider Resolution No. R-14-196 A Resolution Approving The Purchase Of Digger Derrick For Sewer Lift From Altec Industries Pursuant To The State Of Arkansas Cooperative Purchasing Program And The Intergovernmental Association With The National Joint Powers Alliance (NJPA). $137,489 9. Consider Resolution No. R-14-197 A Resolution Awarding An Annual Supply Contract (ASC) To Polydyne, Inc. For Polymer. Not to exceed budgetary constraints 10. Consider Resolution No. R-14-198 A Resolution Awarding A Bid To Carpenter Heating & Air, Inc. For A/C Units At Various Locations. $47,526 11. Consider Resolution No. R-14-199 A Resolution Awarding A Contract To Envision RX For Certain Professional Services, (Pharmacy Benefits Management). Not to exceed budgetary constraints NEW BUSINESS 12. Consider Resolution No. R-14-200A A Resolution entitled, "A Resolution Awarding A Bid To Van Horn Construction, Inc. For The Ouachita Water Treatment Plant Improvements Project", was taken from the agenda and read in its entirety (City Attorney). (Project total $2,547,700) Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Pat McCabe. Discussion: Gary Carnahan, City Engineer spoke to the item. Speakers: George Pritchett spoke in favor of the item. Directors Karen Garcia, Randy Fale, Pat McCabe, Elaine Jones City Attorney Brian Albright Roll Call: Mayor Carney called for a vote on the Motion to Adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, and Asst. Mayor Fale, total 6. Voting "no", none, total 0; motion carried 6-0 Whereupon the Resolution was declared adopted. Consider Resolution No. R-14-200B A Resolution entitled, "A Resolution Awarding A Bid To Van Horn Construction, Inc. For The Ouachita Water Treatment Plant Improvements Project (fluoridation project)", was taken from the agenda and read in its entirety (City Attorney). (Project total $250,000) Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Elaine Jones. Discussion: Gary Carnahan, City Engineer spoke to the item. Speakers: George Pritchett spoke against the item. Directors Pat McCabe, Becca Clark, Randy Fale  Motion to Table: Director Pat McCabe made a motion, duly seconded by Director Karen Garcia to table this item until the November 18, 2014 Board meeting; and to pole our legislatures on the finality of this legislation. Roll Call: Asst, Mayor Fale called for a vote on the Motion to Table; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia and Asst. Mayor Fale, total 6 Voting "no", none, total 0; motion carried 6-0 Whereupon the Resolution was declared adopted. 13. Consider Resolution No. R-14-201 A Resolution entitled, "A Resolution Approving An Increase in Premiums For Employee Medical And Dental Coverage", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson. Discussion Dorethea Yates, Finance Director spoke to the item. . Minnie Lenox, Human Resource Director, Tim Hyde, Healthscope Benefits Speakers: Directors Randy Fale, Becca Clark, Pat McCabe Roll Call: Asst. Mayor Fale called for a vote on the Motion to Adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia and Asst. Mayor Fale, total 6. Voting "no", none, total 0; motion carried 6-0 Whereupon the Resolution was declared adopted. BOARD COMMENTARY 14. Board of Directors' Items for Discussion 15. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 6-0. The Meeting adjourned at 8:06 p.m. to meet again on Tuesday, November 18, 2014, at 7:00 p.m. ATTEST: t^j \QkM\^ APPROVED: Lance Spider, City Clerk R^NDY FALE^SST. MAYOR