Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. November 18. 2014 Board Chambers. City Hall Invocation by Pastor Donald Crosley Pledge of Allegiance to the Flag led by Asst. Mayor Randy Fale Call to Order Meeting called to Order by Asst. Mayor Randy Fale at 7:00 p.m. 1. Roll Call by City Clerk Lance Spicer Present 6- Directors Suzanne Davidson-District 1*, Elaine Jones-District 2 Becca Clark-District 3, Pat McCabe-District 4, Karen Garcia-District 5, and Randy Fale-District 6. Absent 1- Mayor Ruth Carney. Also present City Manager David Watkins and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve Agenda Director Pat McCabe made a motion, duly seconded by Director Karen Garcia to approve the agenda. Roll Call Asst. Mayor Fale called for a vote on the Motion to Amend the Agenda; and upon roll call, the following voted "aye" Directors, Jones Clark, McCabe, Garcia and Asst. Mayor Fale, total 6. Voting "no" none, total 0; motion carried 6-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on October 21, 2014 Motion to Approve the Minutes as Presented. Director Elaine Jones made a motion, duly seconded by Director Karen Garcia to approve the minutes as presented. Upon voice vote, the motion unanimously carried 6-0. 4. Recognition of Guests > Asst. Mayor Randy Fale presented a proclamation to Amy Thomason, Southwest Arkansas Partnership for Homeless collations. > Asst. Mayor Randy Fale presented a proclamation to Mandy Vahn,, Karen Martin, Teddy Fry, and Amy Thomason in recognition of National Hospice and Palatable Care Month. > Asst. Mayor Randy Fale welcomed new elected Directors Larry Williams and Rick Ramick. 5. City Manager's Report City Manager David Watkins reported on the following items: > Congratulated the Finance Department for their efforts on winning an award for the Annual CAFR report.  > Annual Chili Cookoff will be on Monday, November 24, from 4:00 until 8:00, profits will be utilized for the maintenance of the Holiday lights. > ABATE Toy drive and Parade will be held on Sunday, November 30. > Hot Springs Christmas Parade will be held on December 8,2014. 6. Board of Directors Announcements Director Karen Garcia > There will be a District 5 Community meeting at the Forest Lakes Clubhouse on Thursday December 4, beginning at 4:00 pm. > The next A&P meeting has been moved to 2:00 p.m. on November 24, to allow participants to prepare for the Chili Cookoff. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Karen Garcia, duly seconded by Director Suzanne Davidson, that the Consent Agenda be approved. Roll Call Asst. Mayor Fale called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia and Asst. Mayor Fale, total 6. Voting "no" none, total 0; motion carried 6-0. The Consent Agenda consisted of the following: 7. Consider Resolution No. R-14-202 A Resolution Rescinding Resolution No. 8329, (Annual Supply Contract to Quality Construction), And Awarding An Annual Supply Contract (ASC) to Hurst Concrete for Concrete Construction Projects. Not to exceed budgetary constraints. 8. Consider Resolution No. R-14-203 A Resolution Increasing Funding for the Runyon Street Bridge Replacement Project. $78,284.98 9. Consider Resolution No. R-14-204 A Resolution Approving The City Of Hot Springs Financial Statements For September, 2014. 10. Consider Resolution No. R-14-205 A Resolution Awarding A Bid To Cate, Inc. For Construction Of A Retaining Wall At The Adams Street Utility Department. $49,630 11. Consider Resolution No. R-14-206 A Resolution Awarding A Bid To Truck Centers Of Arkansas For A 10 Yard Dump Truck For Use By The Water Distribution Department. $91,168 12. Consider Resolution No. R-14-207 A Resolution Appointing Tom Daniel To The Advertising And Promotion Commission. 13. Consider Resolution No. R-14-208 A Resolution Approving A Memorandum Of Understanding Between The City Of Hot Springs, Garland, Pulaski And Saline Counties, And The Cities Of Bauxite, Benton, Bryant, Haskell, Little Rock, Lonsdale And Shannon Hills For Future Framework Development Of The  Proposed Southwest Trail System. 14. Consider Resolution No. R-14-209 A Resolution Rescinding Resolution No. 8525, (Contract With Quality Construction for CDBG Projects) And Awarding A Contract To Hurst Concrete Construction Inc. for CDBG Concrete Construction Projects. $108,766 15. Consider Resolution No. R-14-210 A Resolution Awarding A Contract To Aetna For Certain Professional Services, (Stop Loss Coverage Insurance Services). OLD BUSINESS 16. Consider Resolution No. R-14-211 A Resolution entitled, “A Resolution Repealing Resolution No. 8572, And Awarding A Bid To Van Horn Construction, Inc. For The Ouachita Water Treatment Plant Improvements Project”, was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Karen Garcia. Discussion Gary Carnahan, City Engineer spoke to the item. Speakers: Directors Pat McCabe, Karen Garcia and Suzanne Davidson, STAFF-Scott Bundy Roll Call: Asst. Mayor Fale called for a vote on the Motion to Adopt; and upon roll call, the following voted “aye” Directors Davidson, Jones, Clark, McCabe, Garcia and Asst. Mayor Fale, total 6. Voting “no”, none, total 0; motion carried 6-0 Whereupon the Resolution was declared adopted. NEW BUSINESS 17. Consider Resolution No. R-14-212 A Resolution entitled, “A Resolution Condemning Certain Real Property located at 101 Park Avenue, Majestic Hotel Red Brick and Lanai Tower”, was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Karen Garcia. Discussion Brian Albright, City Attorney spoke to the item. Motion to Table: Director Becca Clark made a motion, duly seconded by Director Pat McCabe to table this item until the second meeting in December, 2014. Roll Call: Asst. Mayor Fale called for a vote on the Motion to table; and upon roll call, the following voted “aye” Directors Davidson, Jones, Clark, McCabe, Garcia and Asst. Mayor Fale, total 6. Voting “no”, none, total 0; motion carried 6-0  18. Proposed Ordinance No. 0-14-65 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Karen Garcia, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. An Ordinance entitled, "An Ordinance Amending The Hot Springs Solid Waste Ordinance (Ordinance No. 5400) By Revising The Schedule Of Rates And Charges; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Bill Burrough, Deputy City Manager spoke to the item. Speakers: Director Karen Garcia Roll Call Asst. Mayor Fale called for a vote on the Motion to Adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia and Asst. Mayor Fale, total 6. Voting "no", none, total 0; motion carried 6-0 Whereupon the Ordinance was declared adopted. BOARD COMMENTARY 19. Board of Directors' Items for Discussion 20. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Becca Clark, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 6-0. The Meeting adjourned at 7:30 p.m. to meet again on Tuesday, December 2, 2014, at 7:00 p.m. ATTEST: { J rwlk- APPROVED: Lance Spicefr, City Clerk RUH"H CARNEY, MAYOR