Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday, December 2. 2014 Board Chambers. City Hall Invocation by Pastor Joan Frazier Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call by City Clerk Lance Spicer Present 7- Directors Suzanne Davidson-District 1, Elaine Jones-District 2 Becca Clark-District 3, Pat McCabe-District4, Karen Garcia-District 5, and Randy Fale-District 6 and Mayor Ruth Carney. Absent 0. Also present City Manager David Watkins and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Amend Agenda Director Karen Garcia made a motion, duly seconded by Director Randy Fale to amend the agenda by removing item # 25 Resolution No. R-14-229 A Resolution Authorizing An Agreement With Red Oak Water Improvement District #50 And Accepting Certain Water Improvements. Roll Call Mayor Carney called for a vote on the Motion to Amend the Agenda; and upon roll call, the following voted "aye" Directors, Jones Clark, McCabe, Garcia, Fale and Mayor Carney total 7. Voting "no" none, total 0; motion carried 7-0. Motion to Approve the Agenda as Amended Director Karen Garcia made a motion, duly seconded by Director Suzanne Davidson to approve the agenda as amended. Roll Call Mayor Carney called for a vote on the Motion to Approve the Agenda as Amended; and upon roll call, the following voted "aye" Directors, Jones Clark, McCabe, Garcia, Fale and Mayor Carney total 7. Voting "no" none, total 0; motion carried 7-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on November 18,2014 Motion to Approve the Minutes as Presented. Director Elaine Jones made a motion, duly seconded by Director Becca Clark to approve the minutes as presented. Upon voice vote, the motion unanimously carried 7-0. 4. Recognition of Guests > Mayor Carney wished everyone a Merry Christmas and then thanked Sheila Winter and Leslie Kauffman for the Holiday Display in the Board Chambers and the City Hall Lobby. 5. City Manager's Report City Manager David Watkins reported on the following items: > Complimented the participants and organizers of the recent Downtown Chili Cookoff. > Thermal Basin Fire Main Improvement Project is continuing despite the cold weather. > The next phase of the Fairwood Force Main Improvement project will travel from Belding Street, off of Central Avenue down to Fontana. 6. Board of Directors Announcements Director Karen Garcia > There will be a District 5 Community meeting at the Forest Lakes Clubhouse on Thursday December 4, beginning at 4:30 pm. The Presentation will be over Public Safety with representatives from the Fire and Police Department in attendance. > Two weeks from today, the A&P Commission will be meeting to receive the new proposal for Advertising and Promotion of Hot Springs Director Suzanne Davidson > Invited the public to attend the 2:00 unveiling of the Memorial statue honoring fallen soliders this Sunday. Mayor Ruth Carney ,th rth > Hot Springs Children Dance Theater will be presenting the Nutcracker on the 4 ,5 and 6 at the Five Star Theater. Director Elaine Jones > This Saturday, the gateway, formally Pleasant Street will meet at noon at the Web Center. 7. Announcement of Director Larry Williams as Assistant Mayor (January 2015 thru June 2015) 8. Acknowledgement of Board Agenda and Meeting Dates for January 2015 thru June 2015 CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Suzanne Davidson, duly seconded by Director Randy Fale, that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney total 7. Voting "no" none, total 0; motion carried 7-0. The Consent Agenda consisted of the following: 9. Consider Resolution No. R-14-213 A Resolution Repealing Resolution No. 6640 (Airport Advisory Membership); And Reducing The Membership Of The Airport Advisory Committee. 10. Consider Resolution No. R-14-214 A Resolution Authorizing The Mayor To Execute Lease Addendum No. 3 Between AAR Aircraft Services - Hot Springs And The City Of Hot Springs, Arkansas, For Certain Property At The Airport. (Decrease in Revenue of $14,497.50 for two years) 11. Consider Resolution No. R-14-215 A Resolution Extending An Agreement With Avfuel Corporation For The Provision Of Aviation Fuels At The Hot Springs Municipal Airport. 12. Consider Resolution No. R-14-216 A Resolution Awarding A Contract For Engineering Services For Development Of Plans And Oversight Of Project To Perform Professional Engineering Services For A Commercial Hangar, Design/Build, South Ramp Area Of The Airport To Grimes Consulting Engineers, Inc. $46,250 (State Grant $37,000, Airport Match $9,250) 13. Consider Resolution No. R-14-217 A Resolution Awarding A Bid To H&H Boiler And Welding For Boiler And Hot Water Heater Systems For The Police Department. $80,000 14. Consider Resolution No. R-14-218 A Resolution Extending An Agreement With First Transit, Inc., For Transit Consulting Services For FY2015. 15. Consider Resolution No. R-14-219 A Resolution Awarding An Annual Supply Contract (ASC) To HUNTCO Electric For Electrical Services. Not to exceed budgetary constraints 16. Consider Resolution No. R-14-220 A Resolution Awarding An Annual Supply Contract (ASC) To Deeter Foundry For Manhole Rings And Lids. Not to exceed budgetary constraints 17. Consider Resolution No. R-14-221 A Resolution Awarding An Annual Supply Contract (ASC) To Sheets Plumbing For Plumbing Services. Not to exceed budgetary constraints 18. Consider Resolution No. R-14-222 A Resolution Awarding An Annual Supply Contract (ASC) To Asplundh Tree Service For Tree Services. Not to exceed budgetary constraints 19. Consider Resolution No. R-14-223 A Resolution Awarding A Bid To Altec Nueco For A Used Bucket Truck For Use By The Urban Forestry Division. $48,900 20. Consider Resolution No. R-14-224 A Resolution Extending A Contract For Auditing Services To Jordan, Woosley, Crone And Keaton. $74,710 21. Consider Resolution No. R-14-225 A Resolution Approving The City Of Hot Springs Financial Statements For October, 2014. NEW BUSINESS 22. Consider Resolution No. R-14-226 A Resolution entitled, "A Resolution Authorizing "Food For A Ride Day" For Hot Springs intracity Transit On Wednesday, December 17, 2014", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Karen Garcia.  Discussion Richard Grandon, Resident Advisor spoke to the item. Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 23. Consider Resolution No. R-14-227 A Resolution entitled, "A Resolution Approving Change Order No. 1 To A Contract With Pro-Shot Concrete For The Hot Springs Creek Tunnel Repair Project; Approving Additional Funding; Certifying Emergency Actions By The City Manager And Declaring An Emergency", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Denny McPhate, Public Works Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 City Attorney Brian Albright then read the Emergency Clause located in Section 3. Upon completion Director Karen Garcia made a motion, duly seconded by Director Becca Clark to approve the Emergency Clause. Upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. 24. Consider Resolution No. R-14-228 A Resolution entitled, "A Resolution Adding Certain Water And Wastewater Assets Into The Hot Springs Municipal Utility Water And Wastewater System Fixed Asset Register", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Karen Garcia. Discussion: Gary Carnahan, City Engineer spoke to the item. Speakers: Directors Garcia, Fale Staff: Brian Albright, City Attorney Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 25. Consider Resolution No. R-14-229 A Resolution Authorizing An Agreement With Red Oak Water Improvement District #50 And Accepting Certain Water Improvements was removed from the agenda. 26. Consider Resolution No. R-14-230 A Resolution entitled, "A Resolution Accepting A Grant Award From The Department Of Homeland Security For Haz Mat Detection Equipment", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson. Discussion: Ed Davis, Fire Chief spoke to the item. Speakers: Director Fale and Mayor Carney Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting ''no", none, total 0; motion carried 7-0 27. Proposed Ordinance No. 0-14-66 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Karen Garcia, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Amending Ordinance No. 4967 (Discharging Firearms Within City Limits); And For Other Purposes/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Randy Fale. Discussion: George Downie, Airport Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to Adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Carney total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Ordinance was declared adopted. 28. Proposed Ordinance No. 0-14-67 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Karen Garcia, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Levying A Supplemental Annual Assessment For The Central Business Improvement District No. 3 Of The City Of Hot Springs, Arkansas, For 2015; And For Other Purposes/' was taken from the agenda and read by title only (City Attorney).  Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Lance Spicer, Asst. City Manager spoke to the item. Speakers: Director Fale Roll Call: Mayor Carney called for a vote on the Motion to Adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Carney total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Ordinance was declared adopted. 29. Proposed Ordinance No. 0-14-68 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Randy Fale, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Adding Uses And Approving A Site Plan In A Planned Development Zoning District (PD) For Corporate Terrace Planned Development, City Of Hot Springs, Arkansas; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Karen Garcia. Discussion: Kathy Sellman Planning Director spoke to the item. Speakers: Ray Owen spoke in favor of the item. Director Garcia and Mayor Carney Roll Call: Mayor Carney called for a vote on the Motion to Adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Carney total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Ordinance was declared adopted. 30. Proposed Ordinance No. 0-14-69 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Approving C-3 Office / Neighborhood Commercial Zoning At 204 Nash Street, And Amending The Future Land Use Plan Map To Designate The Area Linear Commercial Corridor; And For Other Purposes/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Karen Garcia. Discussion: Kathy Sellman Planning Director spoke to the item. Speakers: none  Roll Call: Mayor Carney called for a vote on the Motion to Adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Carney total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Ordinance was declared adopted. 31. Proposed Ordinance No. O-14-70 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Approving C-TR Commercial Transitional Zoning On Two Lots Located At 413 & 415 Apex Street, And Amending The Future Land Use Plan Map To Designate The Area Commercial Enclave; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Randy Fale. Discussion: Kathy Sellman Planning Director spoke to the item. Speakers: Director Elaine Jones Roll Call: Mayor Carney called for a vote on the Motion to Adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Carney total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Ordinance was declared adopted. BOARD COMMENTARY 32. Board of Directors' Items for Discussion 33. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Becca Clark, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 8:05 p.m. to meet again on Tuesday, December 16, 2014, at 7:00 p.m. ATTEST: f I\X)k^^ APPROVED: *T\U-t U fanceSpicer, City Clerk RU^HI CARNEY, MAYOR