Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. December 16. 2014 Board Chambers. City Hall Invocation by Pastor Lamar Trieschmann Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call by City Clerk Lance Spicer Present 7- Directors Suzanne Davidson-District 1, Elaine Jones-District 2 Becca Clark-District 3, Pat McCabe-District 4, Karen Garcia-District 5, and Randy Fale-District 6 and Mayor Ruth Carney. Absent 0. Also present City Manager David Watkins and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Adopt the Agenda Director Karen Garcia made a motion, duly seconded by Director Elaine Jones to adopt the agenda as presented. Roll Call Mayor Carney called for a vote on the Motion to Approve the Agenda; and upon roll call, the following voted "aye" Directors, Jones Clark, McCabe, Garcia, Fale and Mayor Carney total 7. Voting "no" none, total 0; motion carried 7-0. 3. Consider Minutes of the Board of Directors Meeting; > Regular Meeting held on December 2, 2014 > Special Meeting held on December 9, 2014 Motion to Approve the Minutes as Presented. Director Suzanne Davidson made a motion, duly seconded by Director Becca Clark to approve the minutes as presented. Upon voice vote, the motion unanimously carried 7-0. 4. Recognition of Guests > Ken Edwards, Crew Leader, Parks and Trails Maintenance Division > Proclamation for Garland County Cares, presented to LaJean Burnett 5. Proclamation of Election Results Mayor Carney read a proclamation declaring the results of the recent Board of Directors Election. 6. City Manager's Report City Manager David Watkins reported on the following items:  > Presented plaques to Directors Karen Garcia and Pat McCabe in recognition of their public service. 7. Board of Directors Announcements Director Karen Garcia > Announced the Airport has a new Artist on display. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Karen Garcia, duly seconded by Director Elaine Jones, that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney total 7. Voting "no" none, total 0; motion carried 7-0. The Consent Agenda consisted of the following: 8. Consider Resolution No. R-14-231 A Resolution Authorizing The Mayor To Execute Lease Addendum No. 1 Between Pro Turbine, Inc. And The City Of Hot Springs, Arkansas, For Certain Property At The Airport. 9. Consider Resolution No. R-14-232 A Resolution Authorizing The Mayor To Execute Lease Agreement Between Carco Carriage Corporation And The City Of Hot Springs, Arkansas, For Certain Property At The Airport. 10. Consider Resolution No. R-14-233 A Resolution Appointing Josie Fernandez To The Airport Advisory Committee. 11. Consider Resolution No. R-14-234 A Resolution Appointing Ann Caruso, Carole Lee Katchen And June Simmons To The Arts Advisory Committee. 12. Consider Resolution No. R-14-235 A Resolution Appointing Scott Smith To The Board Of Zoning Adjustments/Board Of Adjustments And Appeals. 13. Consider Resolution No. R-14-236 A Resolution Appointing Longhua Xu And Mary Frances Moore To The Historic District Commission. 14. Consider Resolution No. R-14-237 A Resolution Appointing Christopher Ham To The Parks And Trails Advisory Committee. 15. Consider Resolution No. R-14-238 A Resolution Appointing Harold Koppel, Wayne Thomson, And Hilarie Dzianott To The Planning Commission. 16. Consider Resolution No. R-14-239 A Resolution Appointing Kathy Muse To The Hot Springs Housing  Authority. 17- Consider Resolution No, R-14-24Q A Resolution Extending An Agreement For The Operation Of A Specialty Transit Service (Hot Springs Carriage Company) For 2015. 18- Consider Resolution No. R-14-241 A Resolution Extending An Agreement With Delta Dental For The City Of Hot Springs Self-Insured Employee Dental Insurance. 19- Consider Resolution No. R-14-242 A Resolution Extending An Agreement With Healthscope Benefits As Third-Party Administrator/Agent For The City Of Hot Springs Self-Funded Employee Group Health Insurance Program. 20- Consider Resolution No. R-14-243 A Resolution Extending An Agreement With Imwell Health For WellnessAnd Disease Management Services. 21- Consider Resolution No. R-14-244 A Resolution Extending A Contract With Metlife Travelers For Group Life And Ad&D Insurance. 22- Consider Resolution No. R-14-245 A Resolution Awarding A Bid To All Service Electric For The Lakeside Generator Project. $243,280 OLD BUSINESS 23. Consider Resolution No. R-14-246 A Resolution entitled, "A Resolution Condemning Certain Real Property located at 101 Park Avenue, Majestic Hotel Red Brick and Lanai Tower", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Karen Garcia duly seconded by Director Randy Fale. Discussion Brian Albright, City Attorney requested that the item be tabled until the first meeting February. Motion to Table: Director Randy Fale made a motion, duly seconded by Director Pat McCabe that this item be tabled until the first meeting in February. Roll Call: Mayor Carney called for a vote on the Motion to table; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 NEW BUSINESS 24. Consider Resolution No. R-14-247 A Resolution entitled, "A Resolution Authorizing An Agreement With Red Oak Water Improvement District #50 And Accepting Certain Water Improvements'', was taken from the agenda and read by title only (City Attorney). 27. Consider Resolution No. R-14-250 A Resolution entitled, "A Resolution Awarding A Bid To Coakley Company For Fairwood Force Main Extension Project, Phase \\\", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion Gary Camahan, City Engineer spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 28. Consider Resolution No. R-14-251 A Resolution entitled, "A Resolution Adopting A Budget For The City Of Hot Springs, Arkansas For The Year 2015", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Elaine Jones. Discussion David Watkins, City Manager spoke to the item. Speakers: Director Karen Garcia Motion to Amend: Director Karen Garcia made a motion, duly seconded by Director Elaine Jones to amend the Resolution to increase the one-time payment to staff from 2% to 2.5%. Roll Call: Mayor Carney called for a vote on the Motion to amend; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 Discussion: Director Karen Garcia Roll Call: Mayor Carney called for a vote on the Motion to adopt as amended; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 29. Proposed Ordinance No. 0-14-71 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Randy Fale, that the rules be suspended and the Ordinance be read once by title  An Ordinance entitled, "An Ordinance Adopting The 2014 Arkansas Energy Code For New Building Construction; Repealing Ordinance No. 5410; And For Other Purposes/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Mike Scott, Chief Building Inspector spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to Adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Carney total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Ordinance was declared adopted. 30. Proposed Ordinance No. 0-14-72 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Karen Garcia, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Adopting The National Electrical Code Including Annex H Administration And Enforcement, 2014 Edition; Repealing Ordinance No. 5913; And For Other Purposes/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Mike Scott, Chief Building Inspector spoke to the item. Speakers: Director Fale Roll Call: Mayor Carney called for a vote on the Motion to Adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Carney total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Ordinance was declared adopted. 31. Proposed Ordinance No. 0-14-73 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Randy Fale, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Approving C-Tr Commercial Transitional Zoning On 1.34 Acres At 112 Mangum Street, And Amending The Future Land Use Plan Map To Designate The Area Commercial Enclave; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson.  Roll Call: Mayor Carney called for a vote on the Motion to Adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, Fale and Carney total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Ordinance was declared adopted. 34. Consider the Annual Evaluation of the City Attorney 35. Consider the Annual Evaluation of the City Manager Adjourn into Executive Session: A motion was made by Director Elaine Jones, duly seconded by Director Becca Clark, that the board adjourn into executive session to consider the annual evaluation of the City Attorney and the City Manager. Upon voice vote, motion unanimously carried 7-0. The board adjourned into executive session at 8:10. Reconvene to Open Session: The Board reconvened into open session at 10:42. Asst. Mayor Randy Fale called for the roll. Roll Call by City Clerk Lance Spicer Present 6- Directors Suzanne Davidson-District 1, Elaine Jones-District 2 Becca Clark-District 3, Pat McCabe-District 4, Karen Garcia-District 5, and Randy Fale-District 6, Absent 1, Mayor Ruth Carney. Assistant Mayor Randy Fale called for a motion from the Board on the proceedings of the Executive Session. Director Pat McCabe made a motion, duly seconded by Elaine Jones to provide the City Manager, David Watkins and City Attorney, Brian Albright with a one time payment of $6000 each. Roll Call: Asst Mayor Fale called for a vote on the Motion to Adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, McCabe, Garcia, and Fale, total 6. Voting "no", none, total 0; motion carried 6-0 BOARD COMMENTARY 36. Board of Directors' Items for Discussion 37. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Becca Clark, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 6-0. The Meeting adjourned at 10:45 p.m. to meet again on Tuesday, January 6, 2015, at 7:00 p.m. ATTEST: ^ J \OA/flL^ APPROVED: Lance Spicei City Clerk RU^H CARNEY, MAYOR