Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. January 20. 2015 i Board Chambers. Citv Hall Invocation by Rev. Mark Maddux Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call by Citv Clerk Lance Spicer Present 7- Directors Suzanne Davidson-District 1, Elaine Jones-District 2 Becca Clark-District 3, Larry Williams-District 4, Rick Ramick-District 5, and Randy Fale-District 6 and Mayor Ruth Carney. Absent 0. Also present City Manager David Watkins and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Adopt the Agenda Director Becca Clark made a motion, duly seconded by Director Rick Ramick to adopt the agenda as presented. Roll Call Mayor Carney called for a vote on the Motion to Approve the Agenda; and upon roll call, the following voted "aye" Directors, Jones Clark, Williams, Ramick, Fale and Mayor Carney total 7. Voting "no" none, total 0; motion carried 7-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on December 16, 2014 Motion to Approve the Minutes as Presented. Director Rick Ramick made a motion, duly seconded by Director Elaine Jones to approve the minutes as presented. Upon voice vote, the motion unanimously carried 7-0. 4. Recognition of Guests > Presentation of the Blooming Community Award-Jean Wallace, Parks and Trails Director > Proclamation Acknowledging National Drug Facts Week- LaJean Burnett* > Proclamation Acknowledging National Mentoring Month- Stanley Barnes, YMCA > Proclamation Acknowledging Human Trafficking Awareness Day* * was presented at end of meeting business meeting in order to allow recipients to be in attendance. 5. Citv Manager's Report City Manager David Watkins reported on the following items:  > At a recent dinner, The Alliance for Historic Preservation presented an award to Hot Springs Advertising and Promotion Commission on its Historic Baseball Trail Development. Rex Nelson was also honored on his story on the Majestic Hotel. > The Board recently returned from attending the Arkansas Municipal League Conference and the City was recognized for its Kimery Park Project by an Honorable Mention in the recent Cities of Distinction Contest. Kimery Park has also been selected as the location of the State 5A Softball Tournament, hosted by Lakeside High School. > Bed and Breakfast.com has named Hilltop Manor, located on Park Avenue, as one of the Top 10 Bed and Breakfast for 2014. > Updated the public on several building projects including Regions Bank, First Security Bank, and the Austin Hotel. > Reported that he has heard a lot of good comments on the newly opened Henderson State University campus (Hot Springs) located in the Landmark building. 6. Board of Directors Announcements Director Elaine Jones > Announced the Gateway Community Association on Pleasant Street will meet at noon at the Webb Community Center on Saturday. Director Larry Williams > Announced that the Ouachita Children's Center will have a Mardi Gras fundraiser on January 31,2015. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Elaine Jones, duly seconded by Director Rick Ramick, that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney total 7. Voting "no" none, total 0; motion carried 7-0. The Consent Agenda consisted of the following: 7. Consider Resolution No. R-15-01 A Resolution Authorizing The Mayor To Execute Lease Agreement Between New Century Aviation, LLC. And The City Of Hot Springs, Arkansas, For Certain Property At The Airport. Revenue $6,267.84 8. Consider Resolution No. R-15-02 A Resolution Approving The City Of Hot Springs Financial Statements For November, 2014. 9. Consider Resolution No. R-15-03 A Resolution Repealing Resolution No. 3112; And Adopting A Policy Establishing The Practice And Procedure For Nomination and Appointment Of Volunteer Citizens To Various City Boards, Commissions And Committees.  10. Consider Resolution No. R-15-04 A Resolution Appointing Director Randy Fale And Director Elaine Jones To The Advertising And Promotion Commission. 11. Consider Resolution No. R-15-05 A Resolution Approving A Prioritized List Of Eligible Projects For The Community Development Block Grant Annual Action Plan FY2015. NEW BUSINESS 12. Consider Resolution No. R-15-06 A Resolution entitled, "A Resolution Amending Resolution No. 7618, (As Amended) City of Hot Springs Board Travel Policy", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Rick Ramick. Discussion: Lance Spicer, Asst. City Manager spoke to the item. Speakers: Director Larry Williams Motion to Amend: Director Larry Williams made a motion, duly seconded by Director Randy Fale that Section 1. Item A of Resolution No. 7618 not be deleted and that it remain intact as written in Resolution No. 7618 of 2011, with the following introductory phrase be added "With the exception of out-of-state travel that is required for imminent city business under circumstances in which time is of the essence as determined by the City Manager,..." Discussion: Directors Randy Fale, Larry Williams and Mayor Carney Roll Call: Mayor Carney called for a vote on the Motion to amend; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 Discussion: Mark Toth, Bob Driggers, and George Pritchett spoke in favor of the amendment. Directors: Randy Fale, Elaine Jones, Staff: Brian Albright, City Attorney Roll Call: Mayor Carney called for a vote on the Motion to Adopt As Amended; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 13. Consider Resolution No. R-14-248 A Resolution entitled, "A Resolution Authorizing An Agreement With Randall Road Water Improvement District #52 and Accepting Certain Water Improvements", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Rick Ramick.  Discussion: Gary Carnahan, City Engineer spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 14. Consider Resolution No. R-15-07 A Resolution entitled, "A Resolution Authorizing An Agreement With Little Mazarn Sewer Improvement District #60 And Accepting Certain Sewer Improvements", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Rick Ramick, duly seconded by Director Elaine Jones. Discussion: Gary Carnahan, City Engineer spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none;>total 0; motion carried 7-0 15. Proposed Ordinance No. 0-15-01 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Amending The Hot Springs Code Title 15, The Mechanical, Electrical, Plumbing And Gas, And Fire Prevention ("Building") Codes, By Providing Certain 2015 New Dwelling Construction Fee Waivers; And For Other Purposes/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Kathy Sellman, Planning and Development Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to Adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Carney total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Ordinance was declared adopted.  16. Proposed Ordinance No. O-15-02 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Rick Ramick, duly seconded by Director Larry Williams, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Waiving the Requirements of Competitive Bidding; Awarding A Bid To Therm-Tec, Inc. For A Replacement Crematorium Utilized By The Animal Services Department; And For Other Purposes/'was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson. Discussion: Dan Bugg, Animal Services Director spoke to the item. Speakers: Directors Larry Williams and Rick Ramick Roll Call: Mayor Carney called for a vote on the Motion to Adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Carney total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Ordinance was declared adopted. Director Becca Clark made a motion, duly seconded by Director Elaine Jones, to approve travel to the National League of Cities Conference for Mayor Carney, Director Randy Fale and Director Rick Ramick. Discussion: none Roll Call: Mavor Carney called for a vote on the Motion to Adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, and Ramick total 5. Voting "no", none, total 0; motion carried 5-0 with Director Randy Fale and Mayor Ruth Carney abstaining. *Mayor Carney read the remaining proclamations. BOARD COMMENTARY 17. Board of Directors' Items for Discussion 18. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Becca Clark, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 8:30 p.m. to meet again on Tuesday, February 3, 2015, at 7:00 p.m. DATE: . ATTEST/^ \ - ]Vi%- " APPROVED: f\\ j fU C ftrrt* ' Lance Spfcer, City Clerk RU1\H CARNEY, MAYOR'