Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. February 3. 2015 . Board Chambers, City Hall Invocation by Dr. Michael Mattox Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call by City Clerk Lance Spicer Present 7- Directors Suzanne Davidson-District 1, Elaine Jones-District 2 Becca Clark-District 3, Larry Williams-District 4, Rick Ramick-District 5, and Randy Fale-District 6 and Mayor Ruth Carney. Absent 0. Also present City Manager David Watkins and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Adopt the Agenda Director Randy Fale made a motion, duly seconded by Director Rick Ramick to adopt the agenda as presented. Roll Call Mayor Carney called for a vote on the Motion to Approve the Agenda; and upon roll call, the following voted "aye" Directors, Jones Clark, Williams, Ramick, Fale and Mayor Carney total 7. Voting "no" none, total 0; motion carried 7-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on January 20, 2015 > Special Meeting held on January 20, 2015 Motion to Approve the Minutes as Presented. Director Larry Williams made a motion, duly seconded by Director Becca Clark to approve the minutes as presented. Upon voice vote, the motion unanimously carried 7-0. 4. Recognition of Guests > Proclamation Acknowledging National "Wear Red Day". 5. City Manager's Report City Manager David Watkins reported on the following items: > Attended the Ribbon Cutting of the Regions Bank Building. > Hill Wheatley Plaza Parking lot has recently been repaved and stripped in preparation of the Spring and Summer Tourist Season > Received funding for several CDBG projects.  > Valley Street is undergoing a transformation, encourage citizens to drive by and look at the improvements. > Construction has started on the next section of the Hot Springs Creek Greenway Trail known as the Blue Heron Trail. Once this section is completed, the trail will run 2 Yi miles south beginning from the Transportation Plaza > The City has received a new pedestrian crosswalk sign for the Bath Street Crosswalk. 6. Board of Directors Announcements Director Randy Fale > Announced reopening of the newly remodeled Mid-America Science Museum on March 1, 2015. > Announced that within the month, there will be over 20,000 new people coming into the city for various Convention Center activities. Director Elaine Jones > Announced the Pleasant Street Gateway meeting will be held on Saturday at noon. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Becca Clark, duly seconded by Director Elaine Jones, that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney total 7. Voting "no" none, total 0; motion carried 7-0. The Consent Agenda consisted of the following: 7. Consider Resolution No. R-15-08 A Resolution Approving The City Of Hot Springs Financial Statements For December, 2014. 8- Consider Resolution No. R-15-09 A Resolution Revising The 2015 Budget By Appropriating Funds For Certain Prior Year Expenditures. 9- Consider Resolution No. R-15-10 A Resolution Approving A Contract Extension With Arkansas Utility Protection Services, Inc. (ArkUps) For Pipeline Locating Services. Not to exceed Budgetary Constraints 10. Consider Resolution No. R-15-11 A Resolution Awarding A Contract To O'Brien & Gere Engineers For Professional Services Related To Inspections Of Various Dams At The Lakeside Water Plant And Inspection Of The Wastewater Equalization Basin At The Wastewater Treatment Plant. $214,700 OLD BUSINESS 11. Consider Resolution No. R-15-12 A Resolution entitled, "A Resolution Condemning Certain Real Property located at 101 Park Avenue, Majestic Hotel Red Brick and Lanai Tower", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Larry Williams. Discussion: Brian Albright, City Attorney spoke to the item. Speakers: Director Larry Williams Motion to Table: Director Randy Fale made a motion, duly seconded by Director Rick Ramick that the item be tabled until the March 17, 2015 meeting. Roll Call: Mayor Carney called for a vote on the Motion to table; and upon voice vote, the motion unanimously carried 7-0 NEW BUSINESS 12. Consider Resolution No. R-15-13 A Resolution entitled, "A Resolution Approving Expenses For Claims Against Employee Wellness Fund In Excess Of Balances", was taken from the agenda and read by title only {City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Dorethea Yates, Finance Director spoke to the item. Speakers: Directors Randy Fale, Staff-David Watkins, City Manager, Minnie Lenox, Human Resource Director Motion to Amend: Director Randy Fale made a motion, duly seconded by Director Suzanne Davidson to request quarterly reports from HealthScope for one year on the status of the fund. Discussion: Director Larry Williams, Randy Fale, Mayor Ruth Carney Staff-Minnie Lenox, Human Resource Director Roll Call: Mayor Carney called for a vote on the Motion to amend; and upon voice vote, the motion unanimously carried 7-0 Roll Call: Mayor Carney called for a vote on the Motion to Adopt as Amended; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Resolution was declared adopted. 13. Consider Resolution No. R-15-14 A Resolution entitled, "A Resolution To Consider Appeal From Board Of Adjustments And Appeals No. 14-0241 (231 Central Avenue)", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Larry Williams, duly seconded by Director Suzanne Davidson. Director Rick Ramick at this point recused himself from all discussion on this item. Discussion: Ed Davis, Fire Chief spoke to the item. Speakers: Thomas Stone, Spoke in favor of the appeal. Brenda Brandenburg spoke against the appeal. Directors-Larry Williams, Becca Clark, Mayor Ruth Carney Staff- Brian Albright, City Attorney Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Fale and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0 Whereupon the Resolution was declared adopted. 14. Proposed Ordinance No. O-15-03 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Suzanne Davidson, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Authorizing A Contract For Services With Hot Springs Boys And Girls Club; Waiving The Requirements Of Competitive Bidding; And For Other Purposes/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Brian Albright, City Attorney spoke to the item. Speakers: Pat Ramsey, Boys and Girls Club Director Directors-Rick Ramick, Randy Fale Roll Call: Mayor Carney called for a vote on the Motion to Adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Carney total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Ordinance was declared adopted. BOARD COMMENTARY  15. Board of Directors' Items for Discussion 16. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Larry Williams, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 8:30 p.m. to meet again on Tuesday, February 17, 2015, at 7:00 p.m. DATE: n ATTEST: ^ /WnV APPROVED: T\/.s / k LCaTVXLL Lance Spice], City Clerk RUTH CARNEY, MAYOR