Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. February 17. 2015 Board Chambers. City Hall Invocation by Pastor Mike Smith Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call by City Clerk Lance Spicer Present 7- Directors Suzanne Davidson-District 1, Elaine Jones-District 2 Becca Clark-District 3, Larry Williams-District 4, Rick Ramick-District 5, and Randy Fale-District 6 and Mayor Ruth Carney. Absent 0. Also present City Manager David Watkins and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Amend the Agenda Director Randy Fale made a motion, duly seconded by Director Rick Ramick to amend the agenda by removing Item #12- Consider Resolution No. R-15-20 A Resolution Authorizing A Letter Of Intent With Siemens Industry, Inc For Guaranteed Savings Performance Contracting. Upon voice vote, the motion unanimously carried 7-0. Motion to Adopt as Amended Director Elaine Jones made a motion, duly seconded by Rick Ramick to approve the agenda as amended. Upon voice vote, the motion unanimously carried 7-0. 3. Consider Minutes* of the Board of Directors Meeting: > Regular Meeting held on February 3, 2015 Motion to Approve the Minutes as Presented. Director Larry Williams made a motion, duly seconded by Director Elaine Jones to approve the minutes as presented. Upon voice vote, the motion unanimously carried 7-0. 4. Recognition of Guests > Farmer's Market Presentation-Dr. Ryan Johnston > Introduction of Melvin Walton, new Human Resources Health and Safety Officer 5. City Manager's Report City Manager David Watkins reported on the following items:  > Commended City Staff for work during the inclement weather event, and commended the preparation put in place last year with the purchase of new equipment to handle snow/ice removal. > Mentioned that Hot Springs was named one of the top BBQ cities in the country. > Mentioned that he and Deputy City Manager Bill Burrough will be attending the National Mall Developers meeting to encourage developers to look at locating within the City. 6. Board of Directors Announcements Director Randy Fale > Announced reopening of the newly remodeled Mid-America Science Museum on March 1, 2015. Mayor Ruth Carney > Announced there will be a new Goodwill store opening in the old Harley Davidson location. > The Board will have a Board Retreat and Training Friday and Saturday, February 20 and 21st. Director Larry Williams > Encouraged citizens to participate in the Planning and Development Training Conference. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Larry Williams, duly seconded by Director Elaine Jones, that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney total 7. Voting "no" none, total 0; motion carried 7-0. The Consent Agenda consisted of the following: 7. Consider Resolution No. R-15-15 A Resolution Adopting A Complete Streets Policy For Public Streets, Public Lands And Public Rights Of Way Within The City Of Hot Springs. 8. Consider Resolution No. R-15-16 A Resolution Awarding An Annual Supply Contract (ASC) To Fleet Safety Supply, Inc. For Police Vehicle Equipment. Not to exceed budgetary constraints. 9. Consider Resolution No. R-15-17 A Resolution Authorizing The Purchase Of In Car Video Equipment To TCS Ware, Inc. In Accordance With Ordinance No.5907. $54,971.19 10. Consider Resolution No. R-15-18 A Resolution Awarding A Bid To Elite Sports, LLC. For Certain Professional Services (2015 Kimery Park Concessions). 11. Consider Resolution No. R-15-19 A Resolution Awarding A Bid To Jr Stewart Pump & Equipment For Barnes Pumps For Use By The Wastewater Division In Accordance With Ordinance No.5563. $40,931  City Manager David Watkins welcomed Jean Wallace, Parks and Trails Director and Gary Carnahan, City Engineer who gave a brief overview of the Complete Streets Plan including listing several individuals who helped developed the policy. NEW BUSINESS 12. Consider Resolution No. R-15-20 A Resolution Authorizing A Letter Of Intent With Siemens Industry, Inc For Guaranteed Savings Performance Contracting. This item was removed from the agenda. 13. Proposed Ordinance No. O-15-04 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Randy Fale, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Of The City Of Hot Springs, Arkansas Authorizing The Financing Of Certain 2015 Budgeted Capital; Declaring An Emergency; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Dorethea Yates, Finance Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to Adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Carney total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Ordinance was declared adopted. City Attorney Brian Albright then read the Emergency Clause located in Section 7. Upon completion Director Larry Williams made a motion, duly seconded by Director Suzanne Davidson to approve the Emergency Clause. Upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Carney, total 7. Voting "no", none, total 0; motion carried 7-0. 14. Proposed Ordinance No. O-15-05 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Rick Ramie, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Adopting Public Health And Property Regulations; Repealing Certain Ordinances And Resolutions; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Rick Ramick, duly seconded by Director Suzanne Davidson. Discussion: Kathy Sellman, Planning Director spoke to the item.  Speakers: Directors Ramick, Williams, Davidson, and Mayor Carney. Staff-Brian Albright, City Attorney Motion to Table: Director Rick Ramick made a motion, duly seconded by Director Randy Fale to table this item until the second Board Meeting in March. Roll Call: Mayor Carney called for a vote on the Motion to table; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Carney total 7. Voting "no", none, total 0; motion carried 7-0 15. Proposed Ordinance No. O-15-06 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Rick Ramick, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Waiving The Requirements Of Competitive Bidding For The Purchase Of Certain Real Property (419 Leawood Street) For The City Services Center; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Rick Ramick. Discussion: Greg Speas, Fleet Services Director spoke to the item. Speakers: Director Rick Ramick Roll Call: Mayor Carney called for a vote on the Motion to Adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Carney total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Ordinance was declared adopted. BOARD COMMENTARY 16. Board of Directors' Items for Discussion 17. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Randy Fale, duly seconded by Director Elaine Jones, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 7:55 p.m. to meet again on Tuesday, March 3, 2015, at 7:00 p.m. DATE: ATTEST: 1 AcV YW APPROVED: f\j^jtl> . L-£Ln4i LaTiCe siWellcity Clerk RuYh CARNEyTmAYOR