Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday, March 3. 2015 Board Chambers. City Hall Invocation by Pastor Jon Beyer Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call by City Clerk Lance Spicer Present 7- Directors Suzanne Davidson-District 1, Elaine Jones-District 2 Becca Clark-District 3, Larry Williams-District 4, Rick Ramick-District 5, and Randy Fale-District 6 and Mayor Ruth Carney. Absent 0. Also present City Manager David Watkins and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Adopt as Presented Director Rick Ramick made a motion, duly seconded by Larry Williams to approve the agenda as presented. Upon voice vote, the motion unanimously carried 7-0. 3. Consider Minutes of the Board of Directors Meeting; > Regular Meeting held on February 17, 2015 Motion to Approve the Minutes as Presented. Director Becca Clark made a motion, duly seconded by Director Elaine Jones to approve the minutes as presented. Upon voice vote, the motion unanimously carried 7-0. 4. Recognition of Guests > Proclamation-Mid America Science Museum-Diane LaFollette > RJN Group-Daniel Jackson and Paul Edwards 5. City Manager's Report City Manager David Watkins reported on the following items: > Presented the State of the City Report for 2014/2015 6. Board of Directors Announcements Director Larry Williams > Announced it was National Pancake Day, and there is a fundraiser going on at IHOP to raise money for the Children's Miracle Network Mayor Ruth Carney  > Announced that several City Directors and staff will be attending the National League of Cities Conference next week. Director i;an' > This Sunday at 3:00 at St. Luke's there will be a musical event for the public. > Summerfest on Park Ave will be on the second Saturday of each month. Director Elaine Jones > This Sunday, at the Corner of Pleasant Street and Silk Street there will be a birthday party for local resident Beatrice Crosslin. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Larry Williams, duly seconded by Director Rick Ramick, that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye;/ Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney total 7. Voting "no" none, total 0; motion carried 7-0. The Consent Agenda consisted of the following: 7. Consider Resolution No. R-15-21 A Resolution Approving The City Of Hot Springs Financial Statements For January, 2015. 8. Consider Resolution No. R-15-22 A Resolution Authorizing The Filing Of A Grant Application With The Arkansas Historic Preservation Program For Training And Travel Expenses For The Historic District Commissioners And Staff; Signage for Whittington Park Historic District; And For 50th Anniversary Celebration Of The National Historic Preservation Act Events. Grant $12,147.20 9. Consider Resolution No. R-15-23 A Resolution Authorizing The Purchase Of Certain Haz-Mat Equipment Pursuant To The State Of Arkansas Cooperative Purchasing Program. $52,644 NEW BUSINESS 10. Consider Resolution No. R-15-24 A Resolution entitled, "A Resolution Extending The Contract For Mowing/Ground Maintenance Annual Supply Contract Of Various Locations To US Lawns", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson. Discussion: Dorethea Yates, Finance Director spoke to the item. Speakers: Mayor Ruth Carney  Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 11. Consider Resolution No. R-15-25 A Resolution entitled, "A Resolution Authorizing The Purchase Of Certain Vehicles Pursuant To The State Of Arkansas Cooperative Purchasing Program", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Dorethea Yates, Finance Director spoke to the item. Speakers: Mayor Ruth Carney Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0 12. Proposed Ordinance No. O-15-07 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Rick Ramick, duly seconded by Director Randy Fale, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Approving C-4 Regional Commercial/ Open Display District Zoning On 0.474 Acres At 1620 Albert Pike Road, And Amending The Future Land Use Plan Map To Designate The Area Regional Commercial Center; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Elaine Jones. Discussion: Kathy Sellman, Planning and Development Director spoke to the item. Speakers: Director Rick Ramick Roll Call: Mayor Carney called for a vote on the Motion to Adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Carney total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Ordinance was declared adopted. 13. Proposed Ordinance No. O-15-08 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Rick Ramick, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0.  An Ordinance entitled, "An Ordinance Waiving The Requirement Of Competitive Bidding And Awarding A Contract To RJN Group For Certain Professional Services Related To Post Rehab Flow Monitoring And Modeling Updates; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Becca Clark. Discussion: Larry Merriman, Project Manager spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to Adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Carney total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Ordinance was declared adopted. 14. Discussion of Extension and Connection Policy for Municipal Utilities Following a discussion of the extension and connection policy for municipal utilities, a motion was made by Director Larry Williams, duly seconded by Director Elaine Jones, to adopt the proposal as presented by Director Fale, as the Boards position and commitment on this issue to the community. Discussion: Directors Fale, Davidson, Ramick, Willliams and Mayor Carney City Attorney Brian Albright Roll Call: Mayor Carney called for a vote on the Motion; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Carney total 7. Voting "no", none, total 0; motion carried 7-0 BOARD COMMENTARY 15. Board of Directors' Items for Discussion 16. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Rick Ramick, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 8:50 p.m. to meet again on Monday, March 16, 2015, at 7:00 p.m. DATE: ATTESTS /YiJ^M^ APPROVED: RUTH CARNEY, MAYOR