Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Monday. March 16, 201S Board Chambers. City Hall Invocation by Chief Ed Davis Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call by City Clerk Lance Spicer Present 6- Directors Suzanne Davidson-District 1, Elaine Jones-District 2, Larry Williams-District 4, Rick Ramick-District 5, and Randy Fale-District 6 and Mayor Ruth Carney. Absent 1, Becca Clark-District 3. Also present City Manager David Watkins and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Amend The Agenda Director Rick Ramick made a motion, duly seconded by Larry Williams to amend the agenda to move item #11 Resolution No. R-15-30 A Resolution Awarding A Contract To Green Infrastructure Center, Inc. For Certain Professional Services, (Green Infrastructure Plan), and to remove #13 Resolution No. R-15- 3g A Resolution Awarding A Contract To Federal Engineering For Certain Professional Services, (Public Safety Communications Consultant). Upon voice vote, the motion unanimously carried 6-0. Motion to Adopt the Agenda as Amended Director Rick Ramick made a motion, duly seconded by Elaine Jones to adopt the agenda as amended. Upon voice vote, the motion unanimously carried 6-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on March 3, 2015 Motion to Approve the Minutes as Presented with Correction. Director Randy Fale made a motion, duly seconded by Director Larry Williams to approve the minutes as presented with a correction on the Director Announcements. Upon voice vote, the motion unanimously carried 6-0. 4. Recognition of Guests > Proclamation Acknowledging Grant Professionals Week 5. City Manager's Report City Manager David Watkins reported on the following items:  > The Convention Center recently hosted the state Basketball finals and will continue to do so until 2021. > Oaklawn Park also had a great attendance with the running of the Rebel Stakes. > The Greater Hot Springs Chamber of Commerce received a 5star accreditation. > The Hot Springs Generator Monitoring Program won the Engineering Excellence Award with Brown Engineers. > Staff will be addressing utility street cut and pothole asphalt projects. > The Fairwood Phase III will commence construction next week. > Thermal Basin Fire Main is nearing completion. > The new Health and Safety Officer Melvin Walton presented Safety Awards to several departments for work during the inclement weather,. 6. Board of Directors Announcements none CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Randy Fale, duly seconded by Director Larry Williams, that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Williams, Ramick, Fale and Mayor Carney total 6. Voting "no" none, total 0; motion carried 6-0. The Consent Agenda consisted of the following: 7. Consider Resolution No. R-15-21 A Resolution Approving The City Of Hot Springs Financial Statements For Consider Resolution No. R-15-26 A Resolution Approving The Destruction Of Certain City Records. 8. Consider Resolution No. R-15-27 A Resolution Authorizing The Filing And Acceptance Of A Grant Award From The Arkansas Highway And Transportation Department For The Hot Springs Creek Greenway Trail- Utility Service Center Trail, Phase III. (Priority 1) 9. Consider Resolution No. R-15-28 A Resolution Authorizing The Filing And Acceptance Of A Grant Award From The Arkansas Highway And Transportation Department For The Hollywood Avenue Healthy Trails Connection. {Priority 2) 10. Consider Resolution No. R-15-29 A Resolution Authorizing The Filing And Acceptance Of A Grant Award From The Arkansas Highway And Transportation Department For Installation Of Sidewalks In Conjunction With The Safe Routes To Schools Program. 11- Consider Resolution No. R-15-30 A Resolution Awarding A Contract To Green Infrastructure Center, Inc. For Certain Professional Services, (Green Infrastructure Plan). $47,127.20 Moved to New Business 12. Consider Resolution No. R-15-31 A Resolution Authorizing Amendments To The Budget For The City Of Hot Springs, Arkansas, For The Year 2014; And For Other Purposes. Consider Resolution No. R 15 32 A Rooolution Awarding A Contract Tn Fnripml Fncinnnrinp cnr r Professional Services, (Public Safety Communications Consultant). $130,000 Removed from Agenda 14. Consider Resolution No. R-15-33 A Resolution Approving A Community Development Block Grant (CDBG) Fy2015 Annual Action Plan To The United States Department Of Housing And Urban Development (HUD). 15. Consider Resolution No. R-15-34 A Resolution Authorizing The Purchase Of Certain Ammunition Pursuant To The State Of Arkansas Cooperative Purchasing Program. $42,342.75 16. Consider Resolution No. R-15-35 A Resolution Approving A Bid To Tri State Truck Center For A Commercial Collection Vehicle For The Sanitation Department. $249,639 17. Consider Resolution No. R-15-36 A Resolution Approving A Bid To Truck Centers Of Arkansas For A Residential Collection Vehicle For The Sanitation Department. $159,606 18. Consider Resolution No. R-15-37 A Resolution Approving A Bid To Rivercity Hydraulics For A Roll Off Collection Vehicle For The Sanitation Department. $174,680 19. Consider Resolution No. R-15-38 A Resolution Approving A Bid To Truck Centers Of Arkansas For Sanitation Transfer Tractor Truck. $102,657 20. Consider Resolution No. R-15-39 A Resolution Authorizing The Filing And Acceptance Of A Federal Lands Access Program Grant From The Federal Highway Administration. OLD BUSINESS 21. Consider Resolution No. R-15-40 A Resolution entitled, "A Resolution Condemning Certain Real Property Pursuant To Ordinance No. 4623, (100 Park Avenue, Majestic Hotel Property, Parcel 55586, Red Brick And Lanai Towers Structure)", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Larry Williams. Discussion: Kathy Sellman, Planning and Development Director spoke to the item. Speakers: Speaking in favor of the item: Angie Gambill, Brenda Branden burg, Janice Jones, Brian White and Joe Lynch. Directors: Randy Fale, Rick Ramick, Suzanne Davidson Staff: City Attorney Brian Albright, Motion to Amend: Director Suzanne Davidson made a motion, duly seconded by Director Elaine Jones to amend the Resolution by removing the first Whereas and replacing it with the following: WHEREAS Park Residences Development LLC ("Owner"), c/o Chad Pekron, Registered Agent, 111 Center Street, Little Rock, Arkansas, 72201, is the owner of record of structures and real estate located at 100 Park Avenue, aka Garland County RPID 55586 and aka 'the red brick" and "Lanai"; and  Roll Call: Mayor Carney called for a vote on the Motion to amend; and upon roll call, the following voted "aye" Directors Davidson, Jones, Williams, Ramick, Fale and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0 22. Consider Proposed Ordinance No. O-15-09 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Rick Ramick, duly seconded by Director Suzanne Davidson, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. An Ordinance entitled, "An Ordinance Adopting Public Health And Property Regulations; Repealing Certain Ordinances And Resolutions; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). 9 Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Randy Fale. Discussion: Kathy Sellman, Planning and Development Director spoke to the item. Speakers: Director Randy Fale, Mayor Ruth Carney Motion to Table: Director Rick Ramick made a motion, duly seconded by Director Randy Fale to table this item until the April 7th Board meeting, and after a worksession has been conducted to study the item further; and upon voice vote, the motion unanimously carried 6-0. NEW BUSINESS 23. Consider Resolution No. R-15-24 A Resolution entitled, "A Resolution Extending The Contract For Mowing/Ground Maintenance Annual Supply Contract Of Various Locations To US Lawns", was taken from the agenda and read by title only (City Attorney}. Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson. Discussion: Dorethea Yates, Finance Director spoke to the item. Speakers: Mayor Ruth Carney Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Williams, Ramick, Fale and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0  NEW BUSINESS 11. Consider Resolution No. R-15-30 MOVED FROM CONSENT TO NEW BUSINESS A Resolution entitled, "A Resolution Awarding A Contract To Green Infrastructure Center, Inc. For Certain Professional Services, (Green Infrastructure Plan)", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Rick Ramick. Discussion: Jean Wallace, Parks and Trails Director spoke to the item. Speakers: Directors Rick Ramick, Suzanne Davidson, Randy Fale, Larry Williams, Mayor Ruth Carney, City Manager David Watkins Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Williams, Ramick, Fale and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0 24. Consider Resolution No. R-15-41 A Resolution entitled, "A Resolution Authorizing The Mayor To Execute A Contract Of Obligation With The Arkansas Department Of Environmental Quality (ADEQ) To Provide Financial Assurance To Enable Permitting Of A Transfer Station", was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson. Discussion: Bill Burrough, Deputy City Manager spoke to the item. Speakers: Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Williams, Ramick, Fale and Mayor Carney, total 6. Voting "no", none, total 0; motion carried 6-0 25. Proposed Ordinance No. O-15-10 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Rick Ramick, duly seconded by Director Suzanne Davidson, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. An Ordinance entitled, "An Ordinance Adopting Public Health And Property Regulations; Repealing Resolution No. 3628; Declaring An Emergency; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Rick Ramick. Discussion: Kathy Sellman, Planning and Development Director spoke to the item.  Speakers: Director Rick Ramick Roll Call: Mayor Carney called for a vote on the Motion to Adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Williams, Ramick, Fale and Carney total 6. Voting "no", none, total 0; motion carried 6-0 City Attorney Brian Albright then read the Emergency Clause located in Section 3. Upon completion Director Larry Williams made a motion, duly seconded by Director Suzanne Davidson to approve the Emergency Clause. Upon roll call, the following voted "aye" Directors Davidson, Jones, Williams, Ramick, Fale and Mavor Carney, total 6. Voting "no", none, total 0; motion carried 6-0. Whereupon the Ordinance was declared adopted. BOARD COMMENTARY 26. Board of Directors' Items for Discussion 27. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Rick Ramick, duly seconded by Director Elaine Jones, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 6-0. The Meeting adjourned at 8:15 p.m. to meet again on Tuesday, April 7, 2015, at 7:00 p.m. DATE: ATTEST: I /WJW- APPROVED: n, Lance Spicef, City Clerk RUTH CARNEY, MAYOR