Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Board Chambers. City Hall Invocation by Pastor Ben Wiles Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call by City Clerk Lance Spicer Present 7- Directors Suzanne Davidson-District 1, Elaine Jones-District 2, Becca Clark-District 3 Larry Williams-District 4, Rick Ramick-District 5, Randy Fale-District 6 and Mayor Ruth Carney. Absent 0. Also present City Manager David Watkins and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Amend the Agenda 7. Director Randy Fale made a motion, duly seconded by Director Elaine Jones to amend the agenda by moving Item #24 Consider Ordinance No. 0-15-16 An Ordinance Adopting The City Of Hot Springs Anti- Discrimination Policy; And For Other Purposes, to the first item under New Business. Roll Call Mayor Carney called for a vote on the Motion to Amend Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Ramick, and Fale total 5. Voting "no" Director Williams and Mayor Carney, total 2; motion carried 5-2. Motion to Adopt As the Agenda as Amended Director Elaine Jones made a motion, duly seconded by Director Becca Clark to adopt the agenda as amended. Roll Call Mayor Carney called for a vote on the Motion to Adopt the Agenda as Amended; and upon voice vote, the motion carried 6-1. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on April 21, 2015 Motion to Approve the Minutes as Presented with Correction. Director Larry Williams made a motion, duly seconded by Director Suzanne Davidson to approve the minutes as presented. Upon voice vote, the motion unanimously carried 7-0. 4. Recognition of Guests Mayor Carney welcomed all in attendance and acknowledged the following: > Proclamation-Kids To Parks Day-Kay Ekey > Director Fale acknowledged the Elected officials in the audience. 5. Citv Manager's Report City Manager David Watkins reported on the following items: > Recapped the re-dedication of the Mother Nature Statue. > Highlighted the Arts in the Park Events being held this week. 6. Board of Directors Announcements Director Suzanne Davidson > Arts in the Park will be from May 1-May 9. > Summerfest Park Ave, will be on May 9th. > Hot Springs Music Festival starts May 31st. Director Larry Williams > Thanked Drew Terry for her help during the Board Meetings. Ms. Terry then reminded the Public that the first Thursday in May is National Prayer Day. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Larry Williams duly seconded by Director Suzanne Davidson that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney total 7. Voting "no" none, total 0; motion carried 7-0. The Consent Agenda consisted of the following: 7. consider Resolution No. R-15-62 A Resolution Approving the City of Hot Springs Financial Statements For March, 2015. 8 Consider Resolution No. R-15-63 A Resolution Applying And Accepting A Grant With The State Of Arkansas (National Highway Traffic Safety Administration) For Two Full-Time Probation Officers; One Part-Time File Clerk; And Various Supplies (D.W.I. Court Operations). $111,013 Grant Funds (with $55,506.50 local match) 9> Consider Resolution No. R-15-64 A Resolution Authorizing The Filing Of A Grant Application With The Arkansas Department Of Aeronautics For Certain Airport Improvements (Airport Aircraft And Hangar Asphalt Ramp Rehabilitation). 10. Consider Resolution No. R-15-65 A Resolution Authorizing The Filing Of A Grant Application With The Arkansas Department Of Aeronautics For Certain Airport Improvements (Storage Hangar Site Preparation Project, South Ramp) At The Airport. U. Consider Resolution No. R-15-66 A Resolution Awarding A Contract For Engineering Services For  Development Of Plans And Oversight Of Project To Perform Professional Engineering Services For Rehabilitation Of Airport Aircraft And Hangar Asphalt Ramp Improvements At The Airport To Grimes Consulting Engineers, Inc. $52,700 12 mnsirier Resolution No. R-15-67 A Resolution Awarding An Annual Supply Contract (ASC) To Cranford Construction For Asphalt Paving. Not to exceed Budgetary Constraints 13 consider Resolution No. R-15-68 A Resolution Awarding An Annual Supply Contract (ASC) For Asphalt Cold Milling To Redstone Construction (Primary Supplier) And To Cranford Construction (Secondary Supplier). Not to exceed Budgetary Constraints 14 consider Resolution No. R-15-69 A Resolution Awarding An Annual Supply Contract (ASC) To Harrison Energy Partners For HVAC Maintenance At Various City Buildings. (Police Department, Bill Edwards Financial Center) Not to exceed Budgetary Constraints 15 consider Resolution No. R-15-70 A Resolution Awarding An Annual Supply Contract (ASC) To Powers Of Arkansas For HVAC Maintenance At Various City Buildings (Transportation Depot, City Hall/Annex, Police Radio Tower Building) Not to exceed Budgetary Constraints 16 consider Resolution No. R-15-71 A Resolution Approving The Purchase Of A 420F2 Caterpillar Backhoe Loader For The Street Department From Riggs, Cat Pursuant To The State Of Arkansas Cooperative Purchasing Program. $102,053.45 17 consider Resolution No. R-15-72 A Resolution Awarding A Bid To Daniel Heat And Air For HVAC Installation At City Hall. $41,550 18. Consider Resolution No. R-15-73 A Resolution Awarding A Contract To RJN Group For Certain Professional Services (Stormwater Sewer System Mapping). $75,000 19. Consider Resolution No. R-15-74 A Resolution Amending Certain Resolutions Related To The City Master Street Inventory. (Bluebell Court) 20. Consider Resolution No. R-15-75 A Resolution Adding Certain Water And Wastewater Assets Into The Hot Springs Municipal Utility Water And Wastewater System Fixed Asset Register. NEW BUSINESS 24. Proposed Ordinance No. O-15-16 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Randy Fale, duly seconded by Director Larry Williams, that the rules be suspended and the Ordinance be read once in its entirety; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Adopting The City Of Hot Springs Anti-Discrimination Policy; And For Other Purposes/' was taken from the agenda and read in its entirety (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson.  Discussion: Director Randy Fale. Motion to Amend the Ordinance: Director Randy Fale made a motion, duly seconded by Director Becca Clark to amend the Ordinance by adding a Section 4 to read as such: SECTION 4. This Ordinance shall not be applicable to Federal, State and Local government entities or their respected agencies, political subdivisions or non-profit organizations so designated by the Internal Revenue Service. Discussion: Mayor Carney, Directors Williams, Fale Roll Call: Mayor Carney called for a vote on the Motion to Amend; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick and Fale total 6. Voting "no", Mayor Carney, total 1; motion carried 6-1 Discussion: Director Becca Clark, Speakers: Speaking For the Item: CB Baker-St. Lukes Church, Ann Hair-106 Camelot Point, Robert VanHook, 118 Kenwood, Betty Hightower 210 Beachview Circle, Emmett Hill-815 Quapaw, Pam Greenway-130 Wildwood Forest Rd., Marsha Blackwelder-701 Prospect Ave., Alan Clark-402 Oakwood, Rick Ward Harter-129 Enterprise, Randy Hill-815 Quapaw Speaking Against the Item: Dr. Jack Sternberg-137 Breckling Circle, Doug Jones-907 W. St. Louis, George Pritchett-125 Carl Drive, Bob Driggers-#3 Stonegate*, Mickey Gates-365 Herrmann Trail, Lloyd Hoffman- 107 Gray Circle, Alan Clark-958 McClendon, David Pate-431 Brooks Loop, Laura Rushing-134 Cannon Ridge Point, Don Morphew-100 Morphew Road, Wayne Rowland-220 Cooper, Dan Lewin-135 McClenin Directors-Larry Williams, Randy Fale, Rick Ramick, Elaine Jones, Mayor Carney Staff-City Attorney Brian Albright ♦Director Randy Fale noted that the Ordinance protects Political Affiliations. Roll Call: Mayor Carney called for a vote on the Motion to Adopt as Amended; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick and Fale, total 6. Voting "no", Mayor Carney, total 1; motion carried 6-1 Whereupon the Ordinance was declared adopted. 21. Consider A Request For Water And Sewer Connection At 2876 Spring Street By Mr. Edward Slick. City Engineer Gary Carnahan presented the item to the Board. Edward Slick and Matt Breckenridge spoke for the appeal Discussion: Director Randy Fale, Larry Williams, Becca Clark, Rick Ramick Staff-City Manager David Watkins, Deputy City Manager Bill Burrough Director Larry Williams made a motion, duly seconded by Director Rick Ramick to approve the appeal for a water and sewer connection at 2876 Spring Street.  Roll Call: Mayor Carney called for a vote on the Motion to approve the appeal; and upon roll call, the following voted "aye" Directors Davidson, Jones, Williams, Ramick and Mayor Carney, total 5. Voting "no", Directors Clark and Fale, total 2; motion carried 5-2 22. Proposed Ordinance No. 0-15-14 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Randy Fale, duly seconded by Director Rick Ramick, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Waiving The Requirements Of Competitive Bidding For The Purchase And Installation Of Additional Emergency Warning Sirens From Safetycom; And For Other Purposes/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Larry Williams, duly seconded by Director Rick Ramick. Discussion: Max Sestili, Stormwater Manager spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to Adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Carney total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Ordinance was declared adopted. 23. Proposed Ordinance No. 0-15-15 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Rick Ramick, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Adopting Zoning Regulations; Declaring An Emergency; And For Other Purposes/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson. Discussion: Kathy Sellman, Planning and Development Director spoke to the item. Speakers: Director Fale Roll Call: Mayor Carney called for a vote on the Motion to Adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Carney total 7. Voting "no", none, total 0; motion carried 7-0 Whereupon the Ordinance was declared adopted. City Attorney Brian Albright then read the Emergency Clause located in Section 9. Upon completion Director Elaine Jones made a motion, duly seconded by Director Rick Ramick to approve the Emergency  Clause. Upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. BOARD COMMENTARY 22. Board of Directors' Items for Discussion 23. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Rick Ramick, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 9:45 p.m. to meet again on Tuesday, May 19, 2015, at 7:00 p.m. DATE: ATTEST: APPROVED: Lance RUTH CARNEY, MAYOR