Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. February 2, 2016 Board Chambers. City Hall Invocation by Pastor Mark Maddux Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call by City Clerk Lance Spicer Present 6- Suzanne Davidson-District 1,, Becca Clark-District 3 Larry Williams-District 4, Rick Ramick- District 5, Randy Fale-District 6, and Mayor Ruth Carney. Absent Director Elaine Jones-District 2. Also present Interim City Manager Bill Burrough and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Rick Ramick made a motion, duly seconded by Director Larry Williams That the Agenda be approved as presented. Upon voice vote, the motion unanimously carried 6-0 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on January 19, 2016 Motion to Approve the Minutes as Presented. Director Becca Clark made a motion, duly seconded by Director Rick Ramick, to approve the minutes as presented. Upon voice vote, the motion unanimously carried 6-0. 4. Recognition of Guests Mayor Carney welcomed all in attendance and acknowledged the following: > Presentment of Retirement plaque to Airport Director George Downie > Dr. Ryan Johnston-Farmers Market Annual Update 5. City Manager's Report Interim City Manager Bill Burrough reported on the following items: > Gave a brief update on the Majestic Clean-up project. > Presented the 2015 State of the City Report 6. Board of Directors Announcements Mayor Ruth Carney > Encouraged the public to participate in the Citizen Police Academy.  Encouraged public to attend a Speaker and Panel Discussion on Human Trafficking on February 4,2016 from 6-8:30 at Community Counseling Services. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Larry Williams duly seconded by Director Suzanne Davidson that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Ramick, Fale and Mayor Carney, total 6. Voting "no" none, total 0; motion carried 6-0. 7. Consider Resolution No. R-16-15 A Resolution Approving A Contract With Avfuel Corporation For The Provision Of Aviation Fuels At The Hot Springs Municipal Airport. 8. Consider Resolution No. R-16-16 A Resolution Approving The City Of Hot Springs Preliminary Financial Statements For December, 2015. 9. Consider Resolution No. R-16-17 A Resolution Authorizing The Mayor To Execute A Contract For Services Between The City Of Hot Springs, Arkansas, And Garland County, Arkansas, For Information System (IS) Services. 10. Consider Resolution No. R-16-18 A Resolution Awarding A Contract To Garver, LLC For Certain Professional Services, (Construction Management Scope Of Services For Stokes Pump Station Project). $210,000 11. Consider Resolution No. R-16-19 A Resolution Awarding A Contract To RJN Group For Certain Professional Services, (Design Services For The UV Disinfection System For The Regional Wastewater Treatment Plant). $273,608 12. Consider Resolution No. R-16-20 A Resolution Approving A Bid To Truck Centers Of Arkansas For A Residential Collection Vehicle For The Sanitation Department. $161,830 13. Consider Resolution No. R-16-21 A Resolution Approving A Bid To Spector Manufacturing For Purchase Of Two Transfer Trailers For The Sanitation Department. $140,084 NEW BUSINESS 14. Consider Resolution No. R-16-22 A Resolution entitled, "A Resolution Authorizing The Mayor To Execute A Lease Agreement With Historic Downtown Farmers Market, Inc., For Certain Property Within The Transportation Plaza, 121 Orange Street/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Suzanne Davidson, duly seconded by Director Rick Ramick.  Discussion: Jena Wallace, Parks and Trails Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Ramick, Fale and Mayor Carney, total 6. Voting "no", none, total 0; motion passed 6-0 Whereupon the Resolution was declared adopted. 15. Consider Resolution No. R-16-23 A Resolution entitled, "A Resolution Approving A Bid To Craig Brumley Construction, inc. For The 2015/2016 Waterline Improvement Project/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Rick Ramick, duly seconded by Director Becca Clark. Discussion: Gary Carnahan, City Engineer spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Ramick, Fale and Mayor Carney, total 6. Voting "no", none, total 0; motion passed 6-0 Whereupon the Resolution was declared adopted. 16. Proposed Ordinance No. O-16-05 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Randy Fale, duly seconded by Director Rick Ramick, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. An Ordinance entitled, "An Ordinance Waiving The Requirements Of Competitive Bidding For The Procurement Of Certain Sole-Source Wastewater System Equipment (Ethernet Connection Controller); Approving Sole Source Supplier Fluidyne Corporation; And For Other Purposes/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Rick Ramick. Discussion: Gary Carnahan, City Engineer spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Ramick, Fale and Mayor Carney, total 6. Voting "no", none, total 0; motion passed 6-0 Whereupon the Ordinance was declared adopted. 17. Proposed Ordinance No. O-16-06 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Rick Ramick, duly seconded by Director Larry Williams, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. An Ordinance entitled, "An Ordinance Approving R-4 Medium High Density Residential District Zoning On Five Acres At Intersection Of Wise Street, Raymond Street and Wade Lane; And For Other Purposes/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Suzanne Davidson, duly seconded by Director Becca Clark. Discussion: Rick Stauder, Planning Manager spoke to the item. Speakers: Speaking AGAINST the item: Brian Fisher, Terry Kuykendall, Paula Pennington Directors: Becca Clark, Randy Fale, Larry Williams and Mayor Ruth Carney Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, Ramick, and Fale, total 4. Voting "no", Director Williams, total 1; Abstaining, Mayor Carney, motion passed 4-2 Whereupon the Ordinance was declared adopted. BOARD COMMENTARY 23. Board of Directors' Items for Discussion 24. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Rick Ramick, duly seconded by Director Larry Williams, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 6-0. The Meeting adjourned at 8:11 p.m. to meet again on Tuesday, February 16, 2016, at 7:00 p.m. DATE: AMi-ST: APPROVED. Lance Spicer", fety Clerk RUTH CARNEY, MAYOR