Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. February 16. 2016 Board Chambers. City Hall Invocation by Pastor LamarTrieschmann Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call bv City Clerk Lance Spicer Present 7- Suzanne Davidson-District 1, Elaine Jones-District 2, Becca Clark-District 3 Larry Williams- District 4, Rick Ramick-District 5, Randy Fale-District 6, and Mayor Ruth Carney. Absent none. Also present Interim City Manager Bill Burrough and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Randy Fale made a motion, duly seconded by Director Rick Ramick that the Agenda be approved as presented. Upon voice vote, the motion unanimously carried 7-0 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on February 2, 2016 > Special Meeting held on January 21, 2016 Motion to Approve the Minutes as Presented. Director Randy Fale made a motion, duly seconded by Director Rick Ramick, to approve the minutes as presented. Upon voice vote, the motion unanimously carried 7-0. 4. Recognition of Guests Mayor Carney welcomed all in attendance and acknowledged the following: > Acknowledged Boy Scout Troop #7 in attendance. 5. City Manager's Report Interim City Manager Bill Burrough reported on the following items: > Gave a brief overview of various Board worksessions that will be occurring over the next several weeks. > The Election Commission opened a new polling place at the Airport, and early voting has begun. > The Wayfinding path project connecting the Hot Springs Greenway to the Hot Springs Promenade has begun at the Transportation Depot. > Acknowledged the hard work done by the City Public information Department staff Terry Payne and Jon McFadden. 6. Board of Directors Announcements Director Suzanne Davidson > Arts in the Park will begin April 29th. > First two weeks in June will be the Hot Springs Music Festival > The St. Patrick's Day Parade will be coming up soon. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Rick Ramick duly seconded by Director Larry Williams that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. 7. Consider Resolution No. R-16-24 A Resolution Authorizing The Purchase Of A Paratransit Van Pursuant To The State Of Arkansas Cooperative Purchasing Program. $59,300-AHTD $47,400, CHS $11,860 8. Consider Resolution No. R-16-25 A Resolution Awarding A Bid To Flossie's Food, Inc. For Certain Professional Services (2016 Kimery Park Concessions). 9. Consider Resolution No. R-16-26 A Resolution Awarding A Bid To Hot Springs Photography For Certain Professional Services (Youth League Sports Photography Services). 10. Consider Resolution No. R-16-27 A Resolution Awarding A Contract To Garver, LLC For Certain Professional Services, (Wastewater Master Plan). $133,395 11. Consider Resolution No. R-16-28 A Resolution Authorizing Amendments To The Budget For The City Of Hot Springs, Arkansas, For The Year 2015; And For Other Purposes. 12. Consider Resolution No. R-16-29 A Resolution Revising The 2016 Budget By Appropriating Funds For Certain Prior Year Expenditures; And For Other Purposes. 13. Consider Resolution No. R-16-30 A Resolution Fixing A Time And Date For A Hearing To Vacate Certain Street Right-Of-Way Located Along Garnet Street. 14. Consider Resolution No. R-16-31 A Resolution Approving The Community Development Block Grant Program Year 2015 Consolidated Annual Performance Evaluation Report For Submission To The U.S. Department Of Housing And Urban Development. 15. Consider Resolution No. R-16-32 A Resolution Adopting Procedures For The Preparation And Distribution Of Agenda Items Of The Hot Springs Board Of Directors; And Amending Resolutions No. 2777 And No. 3113. 16. Consider Resolution No. R-16-33 A Resolution Approving A Lease Agreement With Remzi T. Bilgin For Property Located At 626 Malvern Avenue (City Attorney Offices). NEW BUSINESS 17. Proposed Ordinance No. O-16-07 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Larry Williams, duly seconded by Director Rick Ramick, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Approving C-TR Commercial Transitional Zoning On 1.5 Acres At Corner Of Alpine Street And Bell Street (Parcel ID: 39606, 39609, 39611, And 39608); And For Other Purposes. (Appeal)/'was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Larry Williams, duly seconded by Director Becca Clark. Discussion: Rick Stauder, Planning Manager spoke to the item. Speakers: Speaking FOR the Item: Matthew Breckenridge, Chris Polychron Stevie Spargo (by text read by Director Fale). Speaking AGAINST the item: Rebekah Aplet, Ging Crabtree Directors: Fale, Williams, Clark, Davidson, Ramick and Mayor Carney Staff: Interim Police Chief Jason Stachey, City Attorney Brian Albright Call for the Question: Director Rick Ramick, duly seconded by Director Suzanne Davidson, called for the questions, ending discussion on the item, upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, and Fale, total 6. Voting "no", Mayor Carney, total 1; motion passed 6-1 Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, and Fale, total 6. Voting "no", Mayor Carney, total 1; motion passed 6-1 Whereupon the Ordinance was declared adopted. 18. Proposed Ordinance No. 0-16-08 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Randy Fale, duly seconded by Director Rick Ramick, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Waiving The Requirements Of Competitive Bidding For The Procurement Of Certain Sole-Source Wastewater System Equipment (Waste-Tech Barscreen Equipment Parts); Approving Sole Source Supplier Kusters-Water; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Rick Ramick, duly seconded by Director Randy Fale.  Discussion: Monty Ledbetter, Utilities Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion passed 7-0 Whereupon the Ordinance was declared adopted. 19. Proposed Ordinance No. O-16-09 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Rick Ramick, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Waiving The Requirements Of Competitive Bidding For The Procurement Of Certain Sole-Source Wastewater System Equipment (Klampress Belt Press Systems Including O.E.M. Parts); Approving Sole Source Supplier Alfa Laval, Inc.; And For Other Purposes/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Suzanne Davidson, duly seconded by Director Rick Ramick. Discussion: Monty Ledbetter, Utilities Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion passed 7-0 Whereupon the Ordinance was declared adopted 20. Proposed Ordinance No. O-16-10 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Waiving The Requirements Of Competitive Bidding For The Procurement Of Certain Sole-Source Services (Excellence In Policing Course); Approving Sole Source Supplier Andy Harvey And For Other Purposes/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Rick Ramick, duly seconded by Director Suzanne Davidson. Discussion: Jason Stachey, Interim Police Chief spoke to the item. Speakers: none  Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion passed 7-0 Whereupon the Ordinance was declared adopted 21. Proposed Ordinance No. 0-16-11 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Rick Ramick, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Waiving The Requirements Of Competitive Bidding For The Procurement Of Certain Sole-Source Items (Sewer Pumps And Parts); Repealing Ordinance No. 5563; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Larry Williams, duly seconded by Director Elaine Jones. Discussion: Dorethea Yates, Finance Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion passed 7-0 Whereupon the Ordinance was declared adopted 22. Proposed Ordinance No. O-16-12 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Of The City Of Hot Springs, Arkansas Authorizing The Financing Of Certain 2016 Budgeted Capital; Declaring An Emergency; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Randy Fale. Discussion: Dorethea Yates, Finance Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion passed 7-0 Whereupon the Ordinance was declared adopted  City Attorney Brian Albright then read the Emergency Clause located in Section 7. Upon completion Director Elaine Jones made a motion, duly seconded by Director Becca Clark to approve the Emergency Clause. Upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion carried 7-0. BOARD COMMENTARY 23. Board of Directors' Items for Discussion 24. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Rick Ramick, duly seconded by Director Elaine Jones, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 7:50 p.m. to meet again on Tuesday, March 1, 2016, at 7:00 p.m. DATE: ATTEST: 1 / IW W APPROVED: J~-~jA.T\ UM, Vl Lance SpicerlCity Clerk RUTH CARNEY, MAYOR