Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday, March 1. 2016 Board Chambers. City Hall Invocation by Pastor Mike Smith Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call by Deputy City Clerk Leslie Kauffman Present 7- Suzanne Davidson-District 1, Elaine Jones-District 2, Becca Clark-District 3 Larry Williams- District 4, Rick Ramick-District 5, Randy Fale-District 6, and Mayor Ruth Carney. Absent none. Also present Assistant City Manager Lance Spicer and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Elaine Jones made a motion, duly seconded by Director Rick Ramick that the Agenda be approved as presented. Upon voice vote, the motion unanimously carried 7-0 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on February 16, 2016 Motion to Approve the Minutes as Presented. Director Larry Williams made a motion, duly seconded by Director Randy Fale, to approve the minutes as presented. Upon voice vote, the motion unanimously carried 7-0. 4. Recognition of Guests Mayor Carney welcomed all in attendance and acknowledged the following: > Director Elaine Jones welcomed Dorothy Thomas, a student at NPC who is doing a project requiring interaction with Elected Public Officials. 5. City Manager's Report Assistant City Manager Lance Spicer reported on the following items: > Acknowledge the year-end sales tax figures for the City. > Informed the public of a program offered by the Hot Springs Fire Department and the Red Cross to provide and install smoke alarms free of charge. > Gave a brief overview of the ongoing clean-up efforts at the Majestic site. 6. Board of Directors Announcements Director Elaine Jones > On March 12th beginning at noon at the Webb Center will be a birthday celebration for Beatrice Crosley. > On March 5th the Pleasant Street/Gateway community Meeting. Director Suzanne Davidson > PACA will have their monthly meeting on March 21st at 6:00 pm in the Pullman Heights Baptist Church. Director Randy Fale > Encouraged the public to attend the Garland County Finance Committee Meeting on March 15 related to public input on future infrastructure projects within all of Garland County. > Encouraged the public to attend the St. Patrick's Day Parade on March 17th. > Informed the public that Bobby Bones and the Raging Idiots along with other artists will be in town to celebrate the first Buffalo Days Celebration. Director Larry Williams > Reminded the public that the 5A Basketball playoffs are going on across the street at the Bank of the Ozarks Arena. Mayor Ruth Carney > Announced the Project HOPE Bridges out of Poverty meeting will be on Friday at 9:00 at Trademark Realty > Next Tuesday the Human Trafficking Committee will meet at City Hall. > Announced they are having a Head Start Conference across the street at the Convention Center. Lots of great information is available for early education opportunities. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Randy Fale duly seconded by Director Rick Ramick that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. 7. Consider Resolution No. R-16-34 A Resolution Authorizing The Mayor To Execute Lease Agreement Between Air Methods Corporation And The City Of Hot Springs, Arkansas, For Certain Property At The Airport. (Hangar A-l) (Revenue of $63,180) 8. Consider Resolution No. R-16-35 A Resolution Awarding A Contract To Grimes Consulting Engineers, Inc. For Certain Professional Services, (Engineering Services For The Airport). $47,155 Federal/State Grant Funds 9. Consider Resolution No. R-16-36 A Resolution Authorizing The Filing and Acceptance Of A Grant With The Arkansas Historic Preservation Program To Retain A Consultant To Prepare And Submit Required Filing Documents For A National Register Of Historic Places Historic District Boundary Amendment To The Pleasant Street Historic District. 10. Consider Resolution No. R-16-37 A Resolution Appointing Kristy Chamness and Carol Jean Hanley to the Animal Services Advisory Committee. 11. Consider Resolution No. R-16-38 A Resolution Appointing Erma Steelsmith, Shun Ying Chen, Nana Cameron, Kenneth Dale Blackwelder and Sarah Williams Stringer to the Arts Advisory Committee. 12. Consider Resolution No. R-16-39 A Resolution Appointing Eloise Adams, Wayne Thomason and Stephen Ezelle to the Planning Commission. PUBLIC HEARING 13. Conduct A Public Hearing On The Possible Vacation Of Certain Street Right-Of-Wav Located Along Garnet Street. This being the time and date set for a public hearing on vacating certain street right of way located Garnet Street, Mayor Carney declared the public hearing open. Discussion: Lance Spicer, Asst. City Manager/City Clerk Speakers: Director Randy Fale, City Attorney Brian Albright There being no further comments, Mayor Carney declared the public hearing closed. NEW BUSINESS 14. A Request For Water Connection At 2531 East Grand Avenue From Wilson's Home Improvement Company. Discussion: Gary Camahan, City Engineer spoke to the item. Speakers: Matthew Breckenridge and Paul Wilson Directors: Directors Becca Clark, Rick Ramick, and Larry Williams Motion to Approve: Director Larry Williams made a motion, duly seconded by Director Rick Ramick to approve the request for a water connection at 2531 East Grand Avenue. Discussion: Directors Randy Fale, Suzanne Davidson, Becca Clark, Larry Williams and Mayor Carney Staff: City Attorney Brian Albright Motion to Table: Director Randy Fale made a motion, duly seconded by Director Becca Clark to table the request for one month (or after completion of a worksession) to allow staff and the Board to review the current Water Connection Policy.  Roll Call Mayor Carney called for a vote on the Motion to table the item; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Ramick and Fale, total 5. Voting "no" Director Williams and Mayor Carney, total 2; motion carried 5-2. Discussion: Directors Rick Ramick, Randy Fale and Mayor Carney 15. Consider A Request For Water/Wastewater Connection At 329 Amity Road. (The Ridges At Lake Hamilton). Discussion: Gary Camahan, City Engineer spoke to the item. Speakers: Arby Smith (Applicant) Directors: Larry Williams and Mayor Carney Motion to Approve: Director Larry Williams made a motion to approve the request, but the motion died for lack of a second. Motion to Deny: Director Randy Fale made a motion, duly seconded by Director Becca Clark to deny the water/wastewater connection at 329 Amity Road. Discussion: Directors Fale, Jones, Clark, Williams and Mayor Carney Staff: City Attorney Brian Albright Director Larry Williams stated that he would be abstaining from voting on this item. Roll Call Mayor Carney called for a vote on the Motion to deny the connection; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Ramick and Fale, total 5. Voting "no" Mayor Carney, total 1; abstaining: Director Larry Williams, total 1.motion carried 5-2. 16. Consider Resolution No. R-16-41 A Resolution entitled, "A Resolution Authorizing The Development And Advertising Of Abatement And Demolition Services Request For Proposals At 100 Park Avenue, Majestic Hotel-Red Brick And Lanai Tower And Suites Sections" was taken from the agenda and read by title only {City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Rick Ramick. Discussion: Lance Spicer, Asst. City Manager spoke to the item. Speakers: Directors Ramick and Clark. Staff: City Attorney Brian Albright Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion passed 7-0 Whereupon the Resolution was declared adopted 17. Consider Resolution No. R-16-42 A Resolution entitled, "A Resolution Authorizing The Purchase Of Certain Vehicles Pursuant To The State Of Arkansas Cooperative Purchasing Program" was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson. Discussion: Dorethea Yates, Finance Director spoke to the item. Speakers: Directors Williams, Ramick and Mayor Carney Staff: Greg Speas Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion passed 7-0 Whereupon the Resolution was declared adopted 18. Proposed Ordinance No. O-16-13 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Rick Ramick, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Vacating Certain Street Right-Of-Way Located Along Garnet Street; And For Other Purposes/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Rick Ramick. Discussion: Lance Spicer, Asst. City Manager spoke to the item. Speakers: Director Larry Williams Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion passed 7-0 Whereupon the Ordinance was declared adopted. 19. Proposed Ordinance No. O-16-14 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Rick Ramick, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Waiving The Requirements Of Competitive Bidding For The Procurement Of Certain Sole-Source Wastewater System Equipment (Aires Sewer Camera Kit); Approving Sole Source Supplier Atlas Inspection Technologies; And For Other Purposes," was ta ken from the agenda and read by title only (City Attorney).  Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Rick Ramick. Discussion: Monty Ledbetter, Utilities Director spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion passed 7-0 Whereupon the Ordinance was declared adopted BOARD COMMENTARY 23. Board of Directors' Items for Discussion 24. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Rick Ramick, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 8:20 p.m. to meet again on Tuesday, March 15, 2016, at 7:00 p.m. DATE: ATTEST: (/VwV^APPROVED: Lance Spic^r, City Clerk RUTH CARNEY, MAYOR