Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. March 15. 2016 Board Chambers. City Hall Invocation by Pastor Jon Beyer Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call by City Clerk Lance Spicer Present 7- Suzanne Davidson-District 1, Elaine Jones-District 2, Becca Clark-District 3 Larry Williams- District 4, Rick Ramick-District 5, Randy Fale-District 6, and Mayor Ruth Carney. Absent none. Also present Interim City Manager Bill Burrough and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Larry Williams made a motion, duly seconded by Director Rick Ramick that the Agenda be approved as presented. Upon voice vote, the motion unanimously carried 7-0 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on March 1, 2016 > Special Meeting held on February 23, 2016 Director Davidson pointed out one change that will be needed. Motion to Approve the Minutes as Corrected. Director Elaine Jones made a motion, duly seconded by Director Becca Clark, to approve the minutes as presented. Upon voice vote, the motion unanimously carried 7-0. 4. Recognition of Guests Mayor Carney welcomed all in attendance and acknowledged the following: > Hot Springs Intermediate School Student Council 5. City Manager's Report Assistant City Manager Lance Spicer reported on the following items: > Gave an update on the progress of obtaining new water supply sources. > Municipal Customer Operations will be temporary relocated to the Finance Center Conference room to allow for renovations. > Curbside Plastic Recycling will begin on April 4, 2016. > Gave a brief overview of the ongoing clean-up efforts at the Majestic site. > Shared several public comments related to great customer service provided by various City employees. 6. Board of Directors Announcements Director Randy Fale > Encouraged the public to attend the St. Patrick's Day Parade on March 17th. Mayor Ruth Carney > Announced there will be an Anti-Terrorism Speaker this Thursday evening at the First Assembly of God Church on Central Ave beginning at 7:00 p.m. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Rick Ramick duly seconded by Director Suzanne Davidson that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. 7. Consider Resolution No. R-16-43 A Resolution Approving The City Of Hot Springs Financial Statements For January, 2016. 8. Consider Resolution No. R-16-44 A Resolution Awarding An Annual Supply Contract (ASC) To Servicemaster Commercial Cleaning For Janitorial Services To Various City Buildings. 9. Consider Resolution No. R-16-45 A Resolution Awarding The Contract For Mowing/Ground Maintenance Annual Supply Contract For Various Locations To Lawn, Limbs And Landscaping. 10. Consider Resolution No. R-16-46 A Resolution Extending An Agreement For The Operation Of A Specialty Transit Service (Hot Springs Carriage Company) For 2016. 11. Consider Resolution No. R-16-47 A Resolution Approving An Application For A Temporary Emergency Dwelling Unit At 621 Illinois Street Pursuant To Ordinance No. 4948. NEW BUSINESS 12. Consider Resolution No. R-16-48 A Resolution entitled, "A Resolution Expressing Support For The Broadband Leadership Council Initiatives" was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Rick Ramick. Discussion: Jeff Winter, Information Systems Director spoke to the item. Speakers: Greg Schaffer, Chuck Launius spoke in favor of the item. Directors Fale, Williams, Ramick and Mayor Carney.  Staff: City Attorney Brian Albright Roll Call- Mayor Carney called for a vote on the Motion to adopt; and upon roll call the foilowing voted ^ye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting no , none, total 0; motion passed 7-0 Whereupon the Resolution was declared adopted 13. Consider Resolution No. R-16-49 A Resolution entitled, "A Resolution Authorizing The Filing And Acceptance OfA Grant From The Federal Emergency Management Agencies 2016 SAFER Grant Program" was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Ed Davis, Fire Chief spoke to the item. Speakers: Directors Williams, Fale, Clark, Davidson and Mayor Carney Staff: Brian Albright, City Attorney Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the foilowing5 voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting no , none, total 0; motion passed 7-0 Whereupon the Resolution was declared adopted 14. Consider Resolution No. R-16-50 A Resolution entitled, "A Resolution Acknowledging Receipt Of Attached Report Of Annual Utility Rate Review By Willdan/Economist.Com/' was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Bill Burrough spoke to the item. Speakers: Dan Jackson, Economist.com Director Rick Ramick and Mayor Carney Staff: Bill Burrough, Interim City Manager Roll Call- Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting no , none, total 0; motion passed 7-0 Whereupon the Resolution was declared adopted 15. Consider Resolution No. R-16-51 A Resolution entitled, "A Resolution Approving A Bid To Coakley Company For The Stokes Force Main Project," was taken from the agenda and read by title only (City Attorney).  Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Bill Burrough, Interim City Manager spoke to the item. Speakers: Mayor Carney Roll Call- Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Vot.ng no , none, total 0; motion passed 7-0 Whereupon the Resolution was declared adopted 16. Proposed Ordinance No. 0-16-15 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Rick Ramick, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by t.tle only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Granting A Franchise Agreement For The Operation Of A Specialty Transit Service ToJJ's Pedicabs," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Rick Ramick, duly seconded by Director Elaine Jones. Discussion: Lance Spicer, Asst. City Manager spoke to the item. Speakers: Directors Williams, Clark and Ramick Roll Call- Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting no , none, total 0; motion passed 7-0 Whereupon the Ordinance was declared adopted. BOARD COMMENTARY 23. Board of Directors' Items for Discussion 24. ADJOURNMENT rt . , There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Rick Ramick, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 8:45 p.m. to meet again on Tuesday, April 4, 2016, DATE: APPROVED: ATTEST: Spick City Clerk RUTH JCARNEY, MAYOR ' (j