Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. May 3. 2016 Board Chambers. City Hall Invocation by Pastor Bill Carter Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call bv City Clerk Lance Spicer Present 7- Suzanne Davidson-District 1, Elaine Jones-District 2, Becca Clark-District 3 Larry Williams- District 4, Rick Ramick-District 5, Randy Fale-District 6, and Mayor Ruth Carney. Absent none. Also present City Manager David Frasher and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Randy Fale made a motion, duly seconded by Director Rick Ramick that the Agenda be approved as presented. Upon voice vote, the motion unanimously carried 7-0 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on April 19, 2016 Motion to Approve the Minutes as Presented. Director Rick Ramick made a motion, duly seconded by Director Elaine Jones, to approve the minutes as presented. Upon voice vote, the motion unanimously carried 7-0. 4. Recognition of Guests Mayor Carney welcomed all in attendance and acknowledged the following: > Proclamation Acknowledging Economic Development Week > Proclamation Acknowledging National Small Business Week > City of Distinction Award Presentation- Bob Wright, Crews and Associates 5. City Manager's Report City Manager David Frasher reported on the following items: > Recapped the success of the recent Arbor Day program held at Entergy Park in which over 500 students were in attendance. > Informed the public of a recent meeting between City Staff and representatives from the Walton Foundation and MBA Mountain Biking Association in touring the city for trail connections.  > Spring Fling was held this past weekend, and over 198 tons of debris was collected over the 2 day event. > Announced the City of Hot Springs 2016 Election Packets will be available beginning this Friday in the City Clerk's office. > Reminded the public that the City is still accepting applications for open positions of various Advisory Boards, Commissions and Committees. > Announced that the search for a new Police Chief has garnered 75 applicants, and the Civil Services will begin the vetting process. > Announced that the search for a new Airport Director has garnered 35 applicants, and staff will begin narrowing down possible candidates. > The Arkansas City Manager Association will host its annual conference this week in Little Rock, and staff will be in attendance. 6. Board of Directors Announcements Director Suzanne Davidson > Summerfest on Park Avenue will be this Saturday from noon to 4:00. > Arts in the Park is in full swing and will continue thru May 9th. Director Becca Clark > Announced the Historic Quapaw/Prospect Neighborhood Association will host a meeting to discuss enhancing the area, Monday, May 9 from 6:00 - 9:00 pm at Grand Avenue Methodist Church. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Elaine Jones duly seconded by Director Becca Clark that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. 7. Consider Resolution No. R-16-73 A Resolution Approving The City Of Hot Springs Financial Statements For March, 2016. 8. Consider Resolution No. R-16-74 A Resolution Authorizing Amendments To The Budget For The City Of Hot Springs, Arkansas, For The Year 2016; And For Other Purposes. 9. Consider Resolution No. R-16-75 A Resolution Approving A Contract Extension With Redstone Construction (Primary Vendor) And Cranford Construction Company (Secondary Vendor) For Annual Supply Contract (ASC) For Asphalt Cold Milling. Not to exceed budgetary constraints 10. Consider Resolution No. R-16-76 A Resolution Approving A Contract Extension With Cranford Construction Company For Annual Supply Contract (ASC) For Asphalt Paving. Not to exceed budgetary constraints 11. Consider Resolution No. R-16-77 A Resolution Approving The Purchase Of A 2016 Chevrolet Silverado 3500hd 4wd Crew Cab Truck From National Auto Fleet Group Pursuant To The State Of Arkansas Cooperative Purchasing Program And The Intergovernmental Association With The National Joint Powers Alliance (NJPA) For Use By The Utility Department. $40,688.72 12. Consider Resolution No. R-16-78 A Resolution Awarding An Annual Supply Contract (ASC) To Arkansas Fence (Primary Vendor) And Time Striping, Inc. (Secondary Vendor) For Pavement Marking. Not to exceed budgetary constraints 13. Consider Resolution No. R-16-79 A Resolution Approving The Purchase Of A 2017 Kenworth T370 Tractor Truck From National Auto Fleet Group Pursuant To The State Of Arkansas Cooperative Purchasing Program For Use By The Street Department. $92,178 14. Consider Resolution No. R-16-80 A Resolution Approving The Purchase Of A John Deere 6105e Tractor From Maus Implement Company Pursuant To The State Of Arkansas Cooperative Purchasing Program For Use By The Urban Forestry Department. $52,040 15. Consider Resolution No. R-16-81 A Resolution Approving Placement Of An Item On The Agenda For Reconsideration (Bridgewater Point Street Vacation). NEW BUSINESS 16. Consider Resolution No. R-16-82 A Resolution entitled, "A Resolution Awarding A Contract To Crist Engineers For Certain Professional Services, (Design And Construction Phase Engineering Services Related To The Distribution System Water Storage Tank Project)," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Rick Ramick, duly seconded by Director Suzanne Davidson. Discussion: Gary Carnahan, City Engineer spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion passed 7-0 Whereupon the Resolution was declared Adopted 17. Proposed Ordinance No. 0-16-26 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Larry Williams, duly seconded by Director Rick Ramick, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "'An Ordinance Repealing Ordinance No. 6141 (Vacating Certain Street Right-Of- Way Located Along Bridgewater Point)," was taken from the agenda and read by title only (City Attorney).  Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Rick Ramick. Discussion: Brian Albright, City Attorney spoke to the item. Speakers: none Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion passed 7-0 Whereupon the Ordinance was declared adopted. 18. Proposed Ordinance No. 0-16-27 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Rick Ramick, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Adopting Public Property, Streets And Sidewalks Regulations; Repealing Certain Ordinances And Resolutions; And For Other Purposes/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Rick Ramick. Discussion: Kathy Sellman, Planning and Development Director spoke to the item. Speakers: Dan Lewin spoke against the item. Director Randy Fale Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", total 0; motion passed 7-0 Whereupon the Ordinance was declared adopted. 19. Proposed Ordinance No. 0-16-28 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Rick Ramick, duly seconded by Director Suzanne Davidson, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Waiving The Requirements Of Competitive Bidding For The Purchase Of A Knapheide Dump Body From National Auto Fleet Group For The City Utility Department," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Rick Ramick. Discussion: Greg Speas, Fleet Director spoke to the item.  Speakers: Director Larry Williams Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", total 0; motion passed 7-0 Whereupon the Ordinance was declared adopted. 20. Proposed Ordinance No. 0-16-29 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Rick Ramick, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Waiving The Requirements Of Competitive Bidding For The Purchase Of A Hilbilt Dump Bed From Hilbilt Sales Corporation For The City Street Department/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Rick Ramick, duly seconded by Director Elaine Jones. Discussion: Denny McPhate, Public Works Director spoke to the item. Speakers: Director Rick Ramick Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", ,total 0; motion passed 7-0 Whereupon the Ordinance was declared adopted. 21. Proposed Ordinance No. 0-16-30 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Randy Fale, duly seconded by Director Rick Ramick, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Waiving The Requirements Of Competitive Bidding For The Purchase OfA Tiger Mower From Maus Implement Company For The City's Urban Forestry Division/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Rick Ramick, duly seconded by Director Randy Fale. Discussion: Denny McPhate, Public Works Director spoke to the item. Speakers: Director Larry Williams Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", total 0; motion passed 7-0  Whereupon the Ordinance was declared adopted. 22. Proposed Ordinance No. 0-16-31 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Adopting Purchasing Procedures For The City Of Hot Springs, Arkansas; Repealing Certain Ordinances; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Rick Ramick. Discussion: Bill Burrough, Deputy City Manager spoke to the item. Speakers: Directors Rick Ramick, Larry Williams, Randy Fale, Staff: David Frasher, City Manager Motion to Amend: Director Larry Williams made a motion, duly seconded by Director Becca Clark to remove references to the CPI Consumer Price Index from the Ordinance. Discussion: Director Randy Fale Roll Call: Mayor Carney called for a vote on the Motion to amend and upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Ramick and Mayor Carney, total 5. Voting "no", Directors Jones and Fale, total 2; motion passed 5-2 Discussion: none Roll Call: Mayor Carney called for a vote on the Motion to adopt as amended; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", total 0; motion passed 7-0 Whereupon the Ordinance was declared adopted. 23. Proposed Ordinance No. 0-16-32 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Rick Ramick, duly seconded by Director Randy Fale, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Amending City Manager Financial Authority; And For Other Purposes/ was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Rick Ramick, duly seconded by Director Larry Williams. 4 Discussion: Bill Burrough, Deputy City Manager spoke to the item.  Motion to Amend: Director Randy Fale made a motion, duly seconded by Director Elaine Jones to remove references to the CPl Consumer Price Index from the Ordinance. Discussion: Mayor Carney, Director Larry Williams David Frasher, City Manager Roll Call: Mayor Carney called for a vote on the Motion to amend and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion passed 7-0 Discussion: none Roll Call: Mayor Carney called for a vote on the Motion to adopt as amended; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", total 0; motion passed 7-0 Whereupon the Ordinance was declared adopted. BOARD COMMENTARY 23. Board of Directors' Items for Discussion 24. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Rick Ramick, duly seconded by Director Elaine Jones, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 8:10 p,m. to meet again on Tuesday, May 17, 2016, at 7:00 p.m. DATE: ATTEST: APPROVED: Lance City Clerk RUTH CARNEY, MAYOR