Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. May 17. 2016 Board Chambers. Citv Hall Invocation by Dr. Steve Lake Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call by Citv Clerk Lance Spicer Present 7- Suzanne Davidson-District 1, Elaine Jones-District 2, Becca Clark-District 3 Larry Williams- District 4, Rick Ramick-District 5, Randy Fale-District 6, and Mayor Ruth Carney. Absent none. Also present City Manager David Frasher and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Elaine Jones made a motion, duly seconded by Director Becca Clark that the Agenda be approved as presented. Upon voice vote, the motion unanimously carried 7-0 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on May 3, 2016 Motion to Approve the Minutes as Presented. Director Larry Williams made a motion, duly seconded by Director Rick Ramick, to approve the minutes as presented. Upon voice vote, the motion unanimously carried 7-0. 4. Recognition of Guests Mayor Carney welcomed all in attendance and acknowledged the following: > Proclamation-Historic District 30th Anniversary Celebration-Erma Steelsmith > Proclamation-Kids to Parks Day-Parks and Trails Advisory Chairman Julie Williams > Metro Partnership Audit Report-Jim Fram 5. Citv Manager's Report , City Manager David Frasher reported on the following items: > Read several letters of appreciation for service provided by various staff and departments within the City. > The Household Hazardous Waste Collection day was a success. > Airport Director Interviews will begin this week. > Police Chief Candidate Finalists were announced today. > DU for the Parks will be held Memorial Day Weekend  > Running of the Tubs will be Saturday, June 4, beginning at 9:00 a.m. 6. Board of Directors Announcements Mayor Ruth Carney > Fallen Police Officer Memorial will be held tonight beginning at 8:00 at the Garland County Sherriff s Department. > Offered condolences to the Rushing Family. Director Elaine Jones > Announced that Kroger celebrated their 40th anniversary and thanked various staff members for attending. Director Rick Ramick > Recognized Officer Sam Spencer for his friendly service to our community. Director Suzanne Davidson > Reminded the public that the Hot Springs Music Festival will be held June 5th-18th, with 102 participants. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Rick Ramick duly seconded by Director Suzanne Davidson that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. 7. Consider Resolution No. R-16-83 A Resolution Approving Change Order No. 3 To The Contract With Craig Brumley Construction, Inc. For The 2015 Waterline Improvements Project. $41,454.33 8. Consider Resolution No. R-16-84 A Resolution Accepting A Donation Of A Certain Real Property From Charles Hendrix. 9. Consider Resolution No. R-16-85 A Resolution Expressing The Willingness Of The City Of Hot Springs To Utilize Federal-Aid Transportation Alternatives Program Funds. (Sidewalks to Schools) Grant Funds- $120,000, City Funds $31,500 10. Consider Resolution No. R-16-86 A Resolution Expressing The Willingness Of The City Of Hot Springs To Utilize Federal-Aid Transportation Alternatives Program Funds. (Southern Trail Section Of Hot Springs Creek Greenway) Grant Funds-$500,000, City Funds $131,250 11. Consider Resolution No. R-16-87 A Resolution Expressing The Willingness Of The City Of Hot Springs To Utilize Federal-Aid Transportation Alternatives Program Funds. (Northwoods Trails). Grant Funds- $48,000, City Funds $12,000 12. Consider Resolution No. R-16-88 A Resolution Authorizing The Filing And Acceptance Of A Grant With The Federal Transit Administration. (Section 5307 Operating Assistance Grant Program) Grant Funds- $275,000, City Funds $275,000  NEW BUSINESS 13. Consider Resolution No. R-16-89 A Resolution entitled, "A Resolution Authorizing An Interlocal Governmental Cooperative Agreement Between The City of Hot Springs, Garland County, And The Cities Of Mountain Pine, Lonsdale, And Fountain Lake" was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Randy Fale. Discussion: Brian Albright, City Attorney spoke to the item. Speakers: Directors Ramick and Williams Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion passed 7-0 Whereupon the Resolution was declared Adopted 14. Consider Resolution No. R-16-90 A Resolution entitled, "A Resolution Amending The City Of Hot Springs Employee Health Care Plan," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Elaine Jones. Discussion: Bill Burrough, Deputy City Manager spoke to the item. Speakers: Directors Rick Ramick, Randy Fale, Mayor Ruth Carney Staff: Brian Albright, City Attorney, David Frasher, City Manager Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion passed 7-0 Whereupon the Resolution was declared Adopted 15. Proposed Ordinance No. 0-16-33 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Rick Ramick, duly seconded by Director Randy Fale, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Adopting Offsite Sign Regulations; Repealing Certain Ordinances; And For Other Purposes/' was taken from the agenda and read by title only (City Attorney).  Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Rick Ramick. Discussion: Kathy Sellman, Planning and Development Director spoke to the item. Speakers: David Hamilton spoke against the item. Directors Larry Williams, Suzanne Davidson, Mayor Ruth Carney Staff: David Frasher, City Manager, Brian Albright, City Attorney Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", total 0; motion passed 7-0 City Attorney Brian Albright then read the Emergency Clause located in Section 5. Upon completion Director Elaine Jones made a motion, duly seconded by Director Becca Clark to approve the Emergency Clause. Upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Ramick, and Fale, total 5. Voting "no", Director Williams and Mayor Carney, total 2; motion carried 5-2. Whereupon the Ordinance was declared adopted. 16. Proposed Ordinance No. O-16-34 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Rick Ramick, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Waiving The Requirements Of Competitive Bidding For The Procurement Of Certain Sole-Source Items (Rescue Equipment); Approving Sole Supplier EVS (Emergency Vehicle Specialists); And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Ed Davis, Fire Chief spoke to the item. Speakers: Directors Randy Fale, Rick Ramick Staff: David Frasher, City Manager, Brian Albright, City Attorney Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", total 0; motion passed 7-0 Whereupon the Ordinance was declared adopted. 17. Proposed Ordinance No. O-16-35 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Rick Ramick, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0.  An Ordinance entitled, "An Ordinance Accepting A Public Right-Of-Way (Adams Street) For Perpetual Maintenance; Re-Purposing Right-Of-Way For Trail Use And Maintenance; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Suzanne Davidson, duly seconded by Director Rick Ramick. Discussion: Bill Burrough, Deputy City Manager spoke to the item. Speakers: Director Randy Fale Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", .total 0; motion passed 7-0 Whereupon the Ordinance was declared adopted. BOARD COMMENTARY 23. Board of Directors' Items for Discussion 24. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Rick Ramick, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 8:10 p.m. to meet again on Tuesday, June 7, 2016, at 7:00 p.m. DATE: ATTEST: I J \J\JJi^ APPROVED: Lance Spicer, Cjcy Clerk RUTH1CARNEY, MAYOR