Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. August 2. 2016 Board Chambers. City Hall Invocation by Pastor Donald Crossley Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call by Citv Clerk Lance Soicer Present 7-Suzanne Davidson-District 1, Elaine Jones-District 2, Becca Clark-District 3 Larry Williams- District 4, Rick Ramick-District 5, Randy Pale-District 6, and Mayor Ruth Carney. Absent 0. Also present Deputy City Manager Bill Burrough and City Attorney Brian Albright. 2. Consider Aooroval of the Agenda Motion to Approve the Agenda Upon voice vote, the Board voted unanimously to approve the agenda as presented. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on July 5, 2016 Motion to Approve the Minutes as Presented. Director Randy Pale made a motion, duly seconded by Director Becca Clark, to approve the minutes as presented. Upon voice vote, the motion unanimously carried 7-0. 4. Recognition of Guests Mayor Carney welcomed all in attendance. 5. Citv Manager's Report Deputy City Manager Bill Burrough reported on the following items: Announced that city sales tax returns are up 7.27% for May 2016 when compared to May 2015 and that sales tax returns are up 7.91% year to date. Read a letter from Sandy and Joe Jordan for the great service the residential Solid Waste Department employees have provided to their Trojan Terrace neighborhood. Announced that the Arkansas Coalition for Obesity Prevention recognized the City of Hot Springs with the designation of a "Thriving Community". Announced that the Solid Waste Department will be hosting the annual E-Waste Recycling Event on August 12"" and 13*'^ at the Hot Springs Convention Center. Announced the Hot Springs Police Department is currently recruiting new officer applicants and that the application deadline is August 19, 2016. Announced that the Hot Springs Police Department Citizens Police Academy will accept applications until Friday August 12, 2016.  Notified the public that the Majestic Hotel site is an active demolition project and the public is warned to stay out. 6. Board of Directors Announcements Director Elaine Jones > Gave a brief description of the Community Resource Fair to be held at the Webb Center on August 6 from 8:00- noon. Mayor Ruth Carney > Recognized John Carlton with Fire House Subs Restaurant for awarding a grant to the Hot Springs Police Department for an Automated External Defibrillator (AED). CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Becca Clark duly seconded by Director Elaine Jones that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no" none, total 0; motion carried 7-0. 7. Consider Resolution No. R-16-113 A Resolution Approving The City Of Hot Springs Financial Statements For June, 2016. 8. Consider Resolution No. R-16-114 A Resolution Adopting The Garland County Hazard Mitigation Plan For The City Of Hot Springs, Arkansas. 9. Consider Resolution No. R-16-115 A Resolution Awarding A Contract To Garver Engineering, LLC For Certain Professional Services, (Airport Master Plan Update). $289,800 FAA Grant 90%($222,480.00) - State Grant 10%($24,720.00)- Airport Fund ($42,600.00) 10. Consider Resolution No. R-16-116 A Resolution Authorizing The Filing And Acceptance Of A Grant Application With Firehouse Subs Foundation For An Automated External Defibrillator (AED). 11. Consider Resolution No. R-16-117 A Resolution Approving A Bid To Goslee Construction For A Pre- Engineered Metal Building For The Compost Facility. $73,400 12. Consider Resolution No. R-16-118 A Resolution Fixing A Time And Date For A Public Hearing To Annex Lands Known As The Lakeside Road Enclave Into The City Of Hot Springs. 13. Consider Resolution No. R-16-119 A Resolution Authorizing The Creation Of A New Position Within The Solid Waste Department. 14. PUBLIC HEARING Mayor Carney called to order a Public Hearing on Proposed Wastewater Bond Refinancing at 7:15 P.M. Bob Wright with Crews and Associates was recognized and addressed the Board of Directors. Mr. Wright gave a summary of the Wastewater Bond Refinancing and the savings associated with the refinancing. Mayor Carney hearing no further comments closed the hearing at 7:18 P.M.  NEW BUSINESS 15. Consider Ordinance 0-16-41 An Ordinance Authorizing The Issuance Of Wastewater Refunding And Construction Revenue Bonds For The Purpose Of Refunding Outstanding Bonds And Financing All Or A Portion Of The Costs Of Betterments And Improvements To The Wastewater System Of The City Of Hot Springs, Arkansas; Providing For The Payment Of The Principal Of And Interest On The Bonds; Prescribing Other Matters Relating Thereto; And Declaring An Emergency. Motion to Suspend the Rules and Read by Title Only. A motion was made by Director Randy Fale, duly seconded by Director Rick Ramick, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Authorizing The Issuance Of Wastewater Refunding And Construction Revenue Bonds For The Purpose Of Refunding Outstanding Bonds And Financing All Or A Portion Of The Costs Of Betterments And Improvements To The Wastewater System Of The City Of Hot Springs, Arkansas; Providing For The Payment Of The Principal Of And Interest On The Bonds; Prescribing Other Matters Relating Thereto; And Declaring An Emergency," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Suzanne Davidson, duly seconded by Director Rick Ramick. Discussion: Bill Burrough, Deputy City Manager,spoke to the item. Speakers: Bob Wright, Crews and Associates. Roll Call; Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion passed 7-0. Whereupon the Ordinance was declared adopted. City Attorney Brian Albright then read the Emergency Clause located in Section 27. Upon completion Director Rick Ramick made a motion, duly seconded by Director Suzanne Davidson to approve the Emergency Clause. Upon voice vote, the motion unanimously carried 7-0. Whereupon the Emergency Clause was declared adopted. 16. Consider Ordinance 0-16-42 An Ordinance Waiving The Requirements Of Competitive Bidding; Awarding A Contract To IPR South Central, LLC For Fairwood Force Main Piping Rehabilitation; And For Other Purposes. $666,800 Motion to Suspend the Rules and Read by Title Only. A motion was made by Director Rick Ramick, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled,"An Ordinance Waiving The Requirements Of Competitive Bidding; Awarding A Contract To IPR South Central, LLC For Fairwood Force Main Piping Rehabilitation; And For Other Purposes," was taken from the agenda and read by title only (City Attorney).  Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Larry Merriman, Utilities Project Manager spoke to the item. Speakers: None. Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion passed 7-0. Whereupon the Ordinance was declared adopted. 17. Consider Ordinance 0-16-43 An Ordinance Accepting A Public Right-Of-Way (South Patterson) For Perpetual Maintenance; Re- Purposing Right-Of-Way For Trail Use And A Utilities Corridor; And For Other Purposes. Motion to Suspend the Rules and Read by Title Only. A motion was made by Director Suzanne Davidson, duly seconded by Director Rick Ramick, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Accepting A Public Right-Of-Way (South Patterson) For Perpetual Maintenance; Re-Purposing Right-Of-Way For Trail Use And A Utilities Corridor; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Rick Ramick., duly seconded by Director Suzanne Davidson. Discussion: Gary Carnahan, City Engineer spoke to the item. Speakers: None. Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion passed 7-0. Whereupon the Ordinance was declared adopted. 18. Consider Ordinance 0-16-44 An Ordinance Approving C-4 Regional Commercial / Open Display District Zoning At 102 & 106 Vasseur Alley; And For Other Purposes. Motion to Suspend the Rules and Read by Title Only. A motion was made by Director Rick Ramick, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Approving C-4 Regional Commercial / Open Display District Zoning At 102 & 106 Vasseur Alley; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Rick Ramick., duly seconded by Director Larry Williams.  Discussion: Kathy Seliman, Planning and Development Director spoke to the item. Speakers: None. Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none,total 0; motion passed 7-0. Whereupon the Ordinance was declared adopted. 19. Consider Ordinance 0-16-45 An Ordinance Amending Hot Springs Code Title 9; Adding A New Chapter 8; Adopting New Regulations; And For Other Purposes. Motion to Suspend the Rules and Read by Title Only. A motion was made by Director Becca Clark, duly seconded by Director Randy Fale, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Amending Hot Springs Code Title 9; Adding A New Chapter 8; Adopting New Regulations; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson. Discussion: Kathy Seliman, Planning and Development Director spoke to the item. Speakers: None. Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion passed 7-0. Whereupon the Ordinance was declared adopted. City Attorney Brian Albright then read the Emergency Clause located in Section 5. Upon completion Director Elaine Jones made a motion, duly seconded by Director Randy Fale to approve the Emergency Clause. Upon roll call, the following voted "aye" Directors Jones and Davidson, total 2. Voting "no". Directors Clark, Williams, Ramick, Fale, and Carney, total 5; motion failed 2-5. 20. Consider Ordinance 0-16-46 An Ordinance Amending Ordinance No.4062; Renaming A Portion Of Corporate Terrace To Desai Patel Court; And For Other Purposes. Motion to Suspend the Rules and Read by Title Only. A motion was made by Director Elaine Jones, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Amending Ordinance No. 4062; Renaming A Portion Of Corporate Terrace To Desai Patel Court; And For Other Purposes," was taken from the agenda and read by title only (City Attorney).  Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Rick Ramick. Discussion: Denny McPhate, Public Works Director spoke to the item. Speakers: None. Roll Call; Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion passed 7-0. Whereupon the Ordinance was declared adopted. 21. Consider Ordinance 0-16-47 An Ordinance Accepting A Certain Street As A Public Street (Apple Blossom Place); Naming Said Street; And For Other Purposes. Motion to Suspend the Rules and Read by Title Only. A motion was made Director Becca Clark, duly seconded by Director Suzanne Davidson, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. An Ordinance entitled, "An Ordinance Accepting A Certain Street As A Public Street (Apple Blossom Place); Naming Said Street; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Rick Ramick. Discussion: Denny McPhate, Public Works Director spoke to the item. Speakers: None. Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Ramick, Fale and Mayor Carney, total 7. Voting "no", none, total 0; motion passed 7-0. Whereupon the Ordinance was declared adopted. BOARD COMMENTARY 23. Board of Directors' Items for Discussion Director Randy Fale > Expressed his support for several neighborhood associations and offered assistance to anyone desiring to establish a neighbor association by contacting their City Director or City staff. Mayor Ruth Carney > Spoke about her visit to the Reynolds Aluminum Factory in Jones Mill, Hot Spring County. > Expressed gratitude to the Community Coffee meeting held at National Park College. Director Suzanne Davidson > Spoke about a special musical composition, titled A Time To Trust sponsored by the Hot Springs Music Festival Board will be presented at Saint Luke's Episcopal Church. 24. ADJOURNMENT  There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Larry Williams, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 7:55 p.m. to meet again on Tuesday, August 16, 2016, at 7:00 p.m. DATE: lA. 3016 ATTEST: APPROVED: - hfl Lance Spider, City Clerk RuVhl CARNEY, MAYOR^