Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. August 16. 2016 Board Chambers. City Hall Invocation by Reverend Chip Hatcher Pledge of Allegiance to the Flag led by Mayor Ruth Carney Call to Order Meeting called to Order by Mayor Ruth Carney at 7:00 p.m. 1. Roll Call by CItv Clerk Lance Solcer Present - Elaine Jones-District 2, Becca Clark-District 3, Larry Williams-District 4, Randy Pale-District 6, and Mayor Ruth Carney. Absent- Suzanne Davidson-District 1, Rick Ramick-District 5. Of Note, Davidson arrived at approximately 7:10 p.m. Also present City Manager David Frasher and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Amend the Agenda Director Larry Williams made a motion to add an item titled, A Resolution Approving An Application For A Temporary Emergency Dwelling Unit At 1008 Woodlawn Street Pursuant To Ordinance No. 4948, duly seconded by Director Randy Fale that the Agenda be amended. Upon voice vote, the motion carried 5-0; Director Elaine Jones made a motion to approve the Agenda as amended, duly seconded by Director Larry Williams that the Agenda be approved. Upon voice vote, the following voted "aye" Directors Jones, Clark, Williams, Fale and Mayor Carney, total 5. Voting "no" none, total 0, absent were Directors Davidson and Ramick; motion carried 5-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on August 2, 2016 Motion to Approve the Minutes as Presented. Director Larry Williams made a motion, duly seconded by Director Becca Clark, to approve the minutes as presented. Upon voice vote, the motion carried 6-0. 4. Recognition of Guests Mayor Carney welcomed all in attendance and acknowledged the following: > Greater Hot Springs Chamber of Commerce-Jim Fram > Hot Springs Young Professionals-Brandon Scott 5. CItv Manager's Report City Manager David Frasher reported on the following items:  > A recent hunting trip to British Columbia, Canada. > Grand opening of the Wal-Mart at 1544 Malvern Avenue. > A brief update on the Majestic Hotel Demolition project. > Southwest Regional Solid Waste Management District electronic waste event held at the Hot Springs Convention Center collected 60,000 pounds of materials. > Badge pinning ceremony for new officers was held at the Hot Springs Police Department; new officers are A.J. Tart, Billy Perkins, Shawn Stone, Justin Baker, and Wes Smith. > 2017 Community Development Block Grant application period is now open for qualifying projects until October 28, 2016. > Read letter from Oaklawn Racing and Gaming General Manager Eric Jackson detailing new improvements at Oaklawn Park, including the increase in horse racing purse payouts. > Congratulated Hot Springs Metro Partnership on their recent national accreditation achievement. 6. Board of Directors Announcements No upcoming events or announcements from the Board. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Randy Fale duly seconded by Director Larry Williams that the Consent Agenda be approved. Roll Call Mayor Carney called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Fale and Mayor Carney, total 6. Voting "no" none, total 0; motion carried 6-0. 7. Consider Resolution No. R-16-120 A Resolution Appointing Michael Preble To The Arts Advisory Committee. 8. Consider Resolution No. R-16-121 A Resolution Appointing Harold Hardwick To The Board Of Adjustments And Appeals. 9. Consider Resolution No. R-16-122 A Resolution Appointing Angela Ezekiel To The Parks And Trails Advisory Committee. 10. Consider Resolution No. R-16-123 A Resolution Appointing Karie Hobby and Virginia "Ann" Guthrie To The Planning Commission. 11. Consider Resolution No. R-16-124 A Resolution Awarding A Contract To Garver Engineering, LLC For FAA Project Expansion and Rehabilitation Of The Terminal Apron And Construction Of Taxiway A Phase IV Engineering Fees. $132,300: FAA 95%($125,685.00), State 5%($6,615.00). 12. Consider Resolution No. R-16-12S A Resolution Authorizing The Filing And Acceptance Of A Grant Application For Certain Diving Equipment For the Hot Springs Fire Department Dive/Rescue Team With The Arkansas General Assembly General Improvement Fund Grant Program. $15,000. 13. Consider Resolution No. R-16-127 A Resolution Authorizing The Issuance Of Purchase Orders To Hurst Concrete, Inc., For Community Development Block(CDBG) Construction Projects. 14. Consider Resolution No. R-16-128 A Resolution Approving An Affordable Housing Underwriting Policy For The Community Development Block Grant(CDBG)Program.  NEW BUSINESS 15. Consider Resolution No. R-16-126 A Resolution entitled,"A Resolution Approving An Application For A Temporary Emergency Dwelling Unit At 1008 Woodlawn Street Pursuant To Ordinance No. 4948," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Larry Williams, duly seconded by Director Elaine Jones. Discussion: Kathy Sellman, Planning and Development Director spoke to the item. Speakers: Director Williams. Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye Directors Davidson, Jones, Clark, Williams, Fale and Mayor Carney, total 6. Voting "no", none, total 0; motion passed 6-0 Whereupon the Resolution was declared Adopted 16. Consider Resolution No. R-16-129 A Resolution entitled,"A Resolution Condemning Certain Real Property At 628 Crescent Street Pursuant to Ordinance No. 4623," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Suzanne Davidson. Discussion: Kathy Sellman, Planning and Development Director spoke to the item. Speakers: None. Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye Directors Davidson, Jones, Clark, Williams, Fale and Mayor Carney, total 6. Voting "no", none, total 0; motion passed 6-0 Whereupon the Resolution was declared Adopted. 17. Consider Resolution No. R-16-130 A Resolution entitled, "A Resolution Condemning Certain Real Property At 112 Ozark Street Pursuant to Ordinance No. 4623," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Larry Williams. Discussion: Kathy Sellman, Planning and Development Director spoke to the item.  Speakers: None. Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye Directors Davidson, Jones, Clark, Williams, Fale and Mayor Carney, total 6. Voting "no", none, total 0; motion passed 6-0 Whereupon the Resolution was declared Adopted. 18. Consider Resolution No. R-16-131 A Resolution entitled, A Resolution Awarding A Contract To RJN Engineers For Certain Professional Services (Design Engineering Services) Related To The Davidson Drive Treatment Facility Headwork's Improvement Project, was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Larry Williams, duly seconded by Director Becca Clark. Discussion: Gary Carnahan, City Engineer spoke to the item. Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Fale and Mayor Carney, total 6. Voting "no", total 0; motion passed 6-0. Whereupon the Resolution was declared adopted. 19. Proposed Ordinance No. 0-16-48 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Randy Fale, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. An Ordinance entitled. An Ordinance Waiving The Requirements Of Competitive Bidding; Awarding A Contract To Ecoverde Odor Control Technologies, LLC For Equipment At The South Rogers and Winkler Road Pump Stations, And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Larry Williams. Discussion: Gary Carnahan, City Engineer spoke to the item. Roll Call: Mayor Carney called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Fale and Mayor Carney, total 6. Voting "no", total 0; motion passed 6-0 Whereupon the Ordinance was declared adopted. BOARD COMMENTARY 23. Board of Directors' Items for Discussion  24. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 7:40 p.m. to meet again on Tuesday, September 6, 2016, at 7:00 p.m. DATE: ATTEST: U APPROVED: r. City Clerk RUlVl CARNEY, MAYOR