Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. March 21. 2017 Board Chambers. Citv Hall Invocation by Pastor Fred Nicholson Pledge of Allegiance to the Flag led by Assistant Mayor Becca Clark Call to Order Meeting called to Order by Assistant Mayor Becca Clark at 7:00 p.m. 1. Roll Call by Citv Clerk Lance Soicer Present- Director Suzanne Davidson-District 1, Becca Clark-District 3, Larry Williams-District 4, Rick Ramick-District 5, and Randy Pale-District 6. Absent- Elaine Jones- District 2. Also present City Manager David Frasher and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Amend the Agenda Director Randy Fale made a motion, duly seconded by Director Larry Williams to amend the agenda to add Board Travel as the new Item #12. Upon voice vote, the motion unanimously carried 5-0. Motion to Approve the Agenda Director Randy made a motion, duly seconded by Director Rick Ramick to approve the agenda as Amended. Upon voice vote, the motion unanimously carried 5-0. 3. Consider Minutes of the Board of Directors Meeting: > Regular Meeting held on March 7, 2017 Motion to Approve the Minutes as Presented. Director Larry Williams made a motion, duly seconded by Director 5uzanne Davidson, to approve the minutes as presented. Upon voice vote, the motion carried 5-0. 4. Citv Manager's Report City Manager David Frasher reported on the following items: > Bill Burrough introduced Danny Carter, the new 5tormwater Manager > 5tate of The City report 5. Board of Directors Announcements > Assistant Mayor Clark read a Proclamation for Vietnam Veterans Day. > Director 5uzanne Davidson discussed busyness of downtown. > Director Rick Ramick reported 36,000 people in attendance at Oaklawn. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Larry Williams duly seconded by Director Rick Ramick that the Consent Agenda be approved. Roll Call Assistant Mayor Clark called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Fale, and Ramick, total 5. Voting "no" none, total 0; motion carried 5-0. 6. Consider Resolution No. R-17-41 A Resolution Approving The City Of Hot Springs Financial Statements for December,2016. 7. Consider Resolution No. R-17-42 A Resolution Appointing John Hopkins To The Hot Springs Civil Service Commission. 8. Consider Resolution No. R-17-43 A Resolution Appointing June Simmons and Carole Katchen To The Hot Springs Arts Advisory Committee. 9. Consider Resolution No. R-17-44 A Resolution Appointing LeDante Walker To The Hot Springs Transportation Advisory Committee. 10. Consider Resolution No. R-17-45 A Resolution Appointing Michael Petty To The Hot Springs Advertising and Promotion Commission. 11. Consider Resolution No. R-17-46 A Resolution Approving An Extension And Authorizing Amendment Number Three To The Franchise Agreement with JJ's Pedicab Company. NEW BUSINESS 12. Consider Resolution No. R-17-47 A Motion entitled, "A Resolution Amending Resolution No. 9052 Authorizing Out Of State Travel To Washington D.C. For Director Suzanne Davidson and Director Rick Ramick, And For Participation In the Chamber Of Commerce Fly-In," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Suzanne Davidson. Discussion: None Speakers: Director Randy Fale Staff: None Roll Call: Assistant Mayor Becca Clark called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Fale, and Ramick, total 5. Voting "no" none, total 0; motion carried 5-0. Whereupon the Motion was declared Adopted. 13. Consider Resolution No. R-17-48 A Motion entitled, "A Resolution Establishing The Schedule For The Selection Process For Filling The Vacancy On The Hot Springs Board Of Directors, Position Seven Mayor," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Rick Ramick, duly seconded by Director Larry Williams. Discussion: Lance Spicer, City Clerk spoke to the item.  Speakers: Director Larry Williams Staff: None Motion to Amend: Therefore, Director Randy Fale made a motion, duly seconded by Director Larry Williams to amend the Resolution by changing the proposed timetable. Roll Call: Assistant Mayor Becca Clark called for a vote on the Motion to amend; and upon roll call, the following voted "aye Directors Davidson, Williams, Clark, Fale, and Ramick, total 5. Voting "no",total 0; motion passed 5-0 Roll Call: Assistant Mayor Becca Clark called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Fale, and Ramick,total 5. Voting "no", none, total 0; motion passed 5-0 Whereupon the Motion was declared Adopted. 14. Consider Resolution No. R-17-49 A Motion entitled, "A Resolution Awarding An Annual Supply Contract To U S Lawn For Mowing And Ground Maintenance At Parks And Trails Areas," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Rick Ramick, duly seconded by Director Larry Williams. Discussion: Dorothea Yates, Finance Director spoke to the item. Speakers: None Staff: None Roll Call: Assistant Mayor Becca Clark called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Fale, and Ramick, total 5. Voting "no", none, total 0; motion passed 5-0 Whereupon the Motion was declared Adopted. 15. Consider Resolution No. R-17-50 A Motion entitled, "A Resolution Adopting Hot Springs Board of Directors Two Year Goals," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Rick Ramick, duly seconded by Director Suzanne Davidson. Discussion: Bill Burrough, Deputy City Manager spoke to the item. Speakers: Director Larry Williams read a letter from Janice Jones. Staff: None Roll Call: Assistant Mayor Becca Clark called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Fale, and Ramick, total 5. Voting "no", none, total 0; motion passed 5-0  Whereupon the Motion was declared Adopted. 16. Consider Resolution No. R-17-51 A Motion entitled, "A Resolution Adopting Guiding Values For The Redevelopment Of The Former Majestic Hotel Site," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Rick Ramick, duly seconded by Director Randy Fale. Discussion: Bill Burrough, Deputy City Manager spoke to the item Speakers: Directors Randy Fale and Suzanne Davidson Staff: Lance Spicer, David Frasher Roll Call: Assistant Mayor Becca Clark called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Fale, and Ramick, total 5. Voting "no", none, total 0; motion passed 5-0 Whereupon the Motion was declared Adopted. 17. Consider Resolution No. R-17-52 A Motion entitled,"A Resolution Approving A Bid To Coakley Company, Inc. For The 2017 Wastewater Collection System Improvements Project," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Rick Ramick. Discussion: Gary Carnahan, City Engineer spoke to the item. Speakers: Directors Randy Fale and Rick Ramick Staff: None Roll Call: Assistant Mayor Becca Clark called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Fale, and Ramick, total 5. Voting "no", none, total 0; motion passed 5-0 Whereupon the Motion was declared Adopted. 18. Consider Resolution No. R-17-53 A Motion entitled, "A Resolution Condemning Certain Real Property Pursuant To Ordinance No. 6069, (124 Oklahoma St.)," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Rick Ramick, duly seconded by Director Suzanne Davidson. Discussion: Patti Thomas, Neighborhood Services Manager spoke to the item. Speakers: None  staff: None Roll Call: Assistant Mayor Becca Clark called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Fale, and Ramick, total 5. Voting "no", none, total 0; motion passed 5-0 Whereupon the Motion was declared Adopted. 19. Consider Resolution No. R-17-54 A Motion entitled, "A Resolution Condemning Certain Real Property Pursuant To Ordinance No. 6069, (202 Clara St.)," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Rick Ramick, duly seconded by Director Randy Fale. Discussion: Patti Thomas, Neighborhood Services Manager spoke to the item. Speakers: Director Larry Williams Staff: None Roll Call: Assistant Mayor Becca Clark called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Fale, and Ramick, total 5. Voting "no", none, total 0; motion passed 5-0 Whereupon the Motion was declared Adopted. 20. Consider Resolution No. R-17-5S A Motion entitled, "A Resolution Condemning Certain Real Property Pursuant To Ordinance No. 6069, (357 Molly Springs Rd.)," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Suzanne Davidson, duly seconded by Director Larry Williams. Discussion: Patti Thomas, Neighborhood Services Manager spoke to the item. Speakers: None Staff: None Roll Call: Assistant Mayor Becca Clark called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Fale, and Ramick, total 5. Voting "no", none, total 0; motion passed 5-0 Whereupon the Motion was declared Adopted. 21. Consider Resolution No. R-17-56 A Motion entitled, "A Resolution Condemning Certain Real Property Pursuant To Ordinance No. 6069, (502 Beard St.)," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Rick Ramick, duly seconded by Director Randy Fale.  Discussion: Patti Thomas, Neighborhood Services Manager spoke to the item. Speakers: None Staff: None Roll Call: Assistant Mayor Becca Clark called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Fale, and Ramick, total 5. Voting "no", none, total 0; motion passed 5-0 Whereupon the Motion was declared Adopted. 22. Consider Resolution No. R-17-57 A Motion entitled, "A Resolution Condemning Certain Real Property Pursuant To Ordinance No. 6069, (705 Illinois St.)," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Rick Ramick, duly seconded by Director Randy Fale. Discussion: PattI Thomas, Neighborhood Services Manager spoke to the Item. Speakers: None Staff: None Roll Call: Assistant Mayor Becca Clark called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Fale, and Ramick, total 5. Voting "no", none, total 0; motion passed 5-0 Whereupon the Motion was declared Adopted. 23. Consider Resolution No. R-17-58 A Motion entitled, "A Resolution Condemning Certain Real Property Pursuant To Ordinance No. 6069, (1213 Spring St.)," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Larry Williams, duly seconded by Director Rick Ramick. Discussion: PattI Thomas, Neighborhood Services Manager spoke to the Item. Speakers: Director Randy Fale Staff: None Roll Call: Assistant Mayor Becca Clark called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Fale, and Ramick, total 5. Voting "no", none, total 0; motion passed 5-0 Whereupon the Motion was declared Adopted. 24. Consider Ordinance No. 0-17-14  Motion to Suspend Rules and Read by Title Only: A motion was made by Director Larry Williams, duly seconded by Director Rick Ramick, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 5-0. A Motion entitled, "An Ordinance Amending Ordinance No. 4638(An Ordinance Prescribing A Method For The Rotation Of The Assistant Mayor Position Among The Membership Of The Board Of Directors) By Amending Section One; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Larry Williams, duly seconded by Director Randy Fale. Discussion: Brian Albright, City Attorney spoke to the item. Speakers: None Staff: None Roll Call: Assistant Mayor Becca Clark called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Fale, and Ramick, total 5. Voting "no", none, total 0; motion passed 5-0 Whereupon the Motion was declared Adopted. BOARD COMMENTARY 25. Board of Directors' Items for Discussion > Director Randy Fale thanked City Manager, David Frasher, for his presentation on the State of The City. > David Frasher presented the Budget Books on the State of The City. 26. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Rick Ramick, duly seconded by Director Suzanne Davidson, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 5-0. The Meeting adjourned at 8:20 p.m. to meet again on Tuesday, April 4, 2017, at 7:00 p.m. DATE: April mn ATTEST: hZl APPROVED ance'Spicer, City Clerk BECCA CLARK, ASSISTANT MAYOR