Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. April 18. 2017 Board Chambers. Citv Hall Invocation by Pastor Jess Gideon Pledge of Allegiance to the Flag led by Assistant Mayor Becca Clark Call to Order Meeting caiied to Order by Assistant Mayor Becca Clark at 7:00 p.m. 1. Roll Call bv Citv Clerk Lance Spicer Present- Director Suzanne Davidson-District 1, Elaine Jones- District 2, Becca Clark-District 3, Larry Williams-District 4, Rick Ramick-District 5, and Randy Fale-District 6. Also present City Manager David Frasher and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Elaine Jones made a motion, duly seconded by Director Suzanne Davidson to approve the agenda. Upon voice vote, the motion unanimously carried 6-0. 3. Consider Minutes of the Board of Directors Meeting > Special Meeting held on March 13, 2017 > Special Meeting held on March 14, 2017 > Regular Meeting held on March 21, 2017 Motion to Approve the Minutes as Presented. Director Larry Williams made a motion, duly seconded by Director Rick Ramick,to approve the minutes as presented. Upon voice vote,the motion carried 6-0. 4. Consider Recognition of Guests > Proclamation: National Arbor Day presented to Freddie Padilla > Proclamation: Civitan Awareness Month presented to Kay Ekey > Presentation: Quarterly Partnership Economic Development Update presented by Jim Fram > Presentation: Farmers Market Report presented by Doc Cline 5. Citv Manager's Report City Manager David Frasher reported on the following items: > Signing ceremony for the Lake Ouachita Water Agreement on May 9,2017 > 19*'^ Annual Corvette Weekend Gathering April 21-23, 2017 > Upcycle Sculpture Festival sponsored by Parks & Trails and the City Arts Advisory Committee > Farm-to-Table Taco party on April 29, 2017 to benefit Public Private Projects > Majestic Lawn Movie on April 29, 2017 at the Majestic Hotel Greenspace  > Spring Fling on April 29-30, 2017 > Du for the Parks on May 28, 2017 > District Court will be closed Thursday and Friday 6. Board of Directors Announcements > Director Suzanne Davidson discussed Arts in the Parks and the Studio Tours. > Director Suzanne Davidson announced Farm-to-Table Taco party on April 29, 2017 to benefit Public Private Projects > Director Elaine Jones announced a youth Fashion Show sponsored by the Phoebe Club CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Larry Williams duly seconded by Director Elaine Jones that the Consent Agenda be approved. Roll Call Assistant Mayor Clark called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Faie, and Ramick, total 6. Voting "no" none, totai 0; motion carried 6-0. 7. Consider Resolution No. R-17-60 A Resolution Appointing James Frierson to the Civil Service Commission. 8. Consider Resolution No. R-17-61 A Resolution Appointing FlenryCovington to the Historic Commission. 9. Consider Resolution No. R-17-62 A Resolution Authorizing The Mayor To Execute A Lease Agreement With Historic Downtown Farmers Market, Inc. For Certain Property Within The Transportation Plaza, 121 Orange Street. 10. Consider Resolution No. R-17-63 A Resolution Approving A Contract With Square One Construction For The Street Construction Of Piac Placit Street. 11. Consider Resolution No. R-17-64 A Resolution Approving To Reserve A Certain Street Name (Coneflower Court) located in Wildwood Gardens Subdivision. 12. Consider Resolution No. R-17-65 A Resolution Authorizing A Memorandum Of Understanding Between The City Of Hot Springs And Park Avenue Community Association (P.A.C.A.). 13. Consider Resolution No. R-17-66 A Resolution Approving A Certain Street Name(Sakura Court)Located In An Unplatted Subdivision. 14. Consider Resolution No. R-17-67 A Resolution Approving A Contract with Cranford Construction For Cold Milling And Installing Hot Mix Asphalt. 15. Consider Resolution No. R-17-68 A Resolution Expressing The Willingness Of The City Of Hot Springs To Utilize Federal-Aid Transportation Alternatives Program Funds For Sidewalks At Hot Springs High School and Junior High Schooi. 16. Consider Resolution No. R-17-69 A Resolution Approving The Purchase For A Wastewater Collection Department 2017 Caterpillar Model 420F2 Backhoe Loader With Hydraulic Thumb From JA Riggs By Utilizing AR State Contract #4600025551 And NJPA Contract #060311. 17. Consider Resolution No. R-17-70 A Resolution Approving The Purchase For A Wastewater Lift Division 2017 Chevrolet Silverado 3500HD 4WD Regular Cab Truck With Knapheide Body Weld From National Auto Fleet Group By Utilizing NJPA Contract #120716. 18. Consider Resolution No. R-17-71 A Resolution Approving The Purchase For A Wastewater Collection Department 2018 Kenworth T370 Truck With 10' Ox Dump Body From National Auto Fleet Group By Utilizing NJPA Contract #081716. 19. Consider Resolution No. R-17-72 A Resolution Approving The Purchase For A Water Distribution  Division 2017 Caterpillar Model 305.5E Mini Excavator From JA Riggs By Utilizing NJPA Contract#032515- CAT. 20. Consider Resolution No. R-17-73 A Resolution Approving The Purchase For A Water Distribution Division 2018 Kenworth T370 Truck With 10' Ox Dump Body From National Auto Fleet Group By Utilizing NJPA Contract #081716. NEW BUSINESS 21. Consider Resolution No. R-17-74 A Motion entitled, "A Resolution Approving The Extension Of Hot Springs Municipal Water And Wastewater Service To The Crossing At Thornton Ferry, Phase II," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Larry Williams. Discussion: Gary Carnahan, City Engineer spoke to the Item. Speaking FOR the Item: Chris Thornton, John Rogers, and Dylan Potts. Reggie Cowan made public comments. Speakers: Director Larry Williams, Rick Ramick, Randy Fale Staff: Bill Burrough, Deputy City Manager spoke to the Item. Roll Call: Assistant Mayor Becca Clark called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Clark and Williams, total 2. Voting "no" Directors Davidson, Fale, Jones, and Ramick, total 4; motion fails 4-2. Whereupon the Motion was declared Defeated. 22. Consider Resolution No. R-17-75 A Motion entitled,"A Resolution Awarding A Bid For Arkansas Highway And Transportation Department Highway 7 South Utility Relocation Project to Diamond Construction Company, Inc.," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Rick Ramick, duly seconded by Director Elaine Jones. Discussion: Gary Carnahan, City Engineer spoke to the Item. Speakers: None Staff: None Roll Call: Assistant Mayor Becca Clark called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Fale, and Ramick, total 6. Voting "no", none, total 0; motion passed 6-0 Whereupon the Motion was declared Adopted. 23. Consider Resolution No. R-17-76  A Motion entitled, "A Resolution Awarding A Contract For Construction Management Services On Arkansas Highway And Transportation Department Related Projects To RJN Group," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Pale, duly seconded by Director Rick Ramick. Discussion: Gary Carnahan, City Engineer spoke to the Item. Speakers: Director Rick Ramick Staff: None Roll Call: Assistant Mayor Becca Clark called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Pale, and Ramick, total 6. Voting "no", none, total 0; motion passed 6-0 Whereupon the Motion was declared Adopted. 24. Consider Ordinance No.0-17-15 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Rick Ramick, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote,the motion unanimously carried 6-0. A Motion entitled,"An Ordinance Repealing Ordinance No. 3866 Of 1986(Establishing The Hot Springs- Garland County Beautification Commission)," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson. Discussion: Lance Spicer, City Clerk spoke to the item. Speakers: Assistant Mayor Becca Clark Staff: None Roll Call: Assistant Mayor Becca Clark called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Pale, and Ramick, total 6. Voting "no", none,total 0; motion passed 6-0 Whereupon the Motion was declared Adopted. 25. Consider Ordinance No. 0-17-16 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Larry Williams, duly seconded by Director Randy Pale, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. A Motion entitled, "An Ordinance Amending Ordinance No. 5128 Authorizing A Franchise For the Operation Of A Specialty Transit Service(Hot Springs Carriage Company), Extending Term Of Agreement For 2017; And For Other Purposes," was taken from the agenda and read by title only (City Attorney).  Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Rick Ramick. Discussion: Lance Spicer, City Clerk spoke to the item. Speakers: None Staff: None Roll Call: Assistant Mayor Becca Clark called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Fale, and Ramick, total 6. Voting "no", none, total 0; motion passed 6-0 Whereupon the Motion was declared Adopted. BOARD COMMENTARY 26. Board of Directors' items for Discussion > Brian Albright, City Attorney drew for interview time slots for the Mayoral Applicants. Interviews will be held Tuesday, April 25, 2017,following the regularly scheduled Agenda Meeting. 27. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Rick Ramick,that the meeting be adjourned; and upon voice vote,the motion unanimously carried 6-0. The Meeting adjourned at 8:12 p.m. to meet again on Tuesday, May 2, 2017, at 7:00 p.m. DATE 2.0\1 ATTEST; APPROV r. City Clerk