Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. May 16. 2017 Board Chambers. City Hall Invocation by Pastor Bob Thornton Pledge of Allegiance to the Flag led by Mayor Pat McCabe Call to Order Meeting called to Order by Mayor Pat McCabe at 7:00 p.m. 1. Roll Call bv City Clerk Lance Soicer Present- Director Suzanne Dayidson-Dlstrict 1, Elaine Jones- District 2, Becca Clark-District 3, Larry Williams-District 4, Randy Fale-District 6, and Pat McCabe- Mayor. Vacant- District 5. Also present City Manager David Frasher and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Randy Fale made a motion, duly seconded by Director Elaine Jones to approve the agenda. Upon voice vote, the motion unanimously carried 6-0. 3. Consider Minutes of the Board of Directors Meeting > Special Meeting held on April 25, 2017 > Regular Meeting held on May 2, 2017 Motion to Approve the Minutes as Presented. Director Becca Clark made a motion, duly seconded by Director Suzanne Davidson, to approve the minutes as presented. Upon voice vote, the motion carried 6-0. 4. Consider Recognition of Guests > Steve Arrison 5. Citv Manager's Report City Manager David Frasher reported on the follovying items: > Update on Solid Waste's HHW event > Fallen Officer Memorial Service on May 16, 2017 > HSPD 2"'' Annual Bridging the Gap Event on Saturday > Update on Animal Services Rabies Drive > Board of Director District 5 vacancy > Teen Police Academy applications available > Habitat for Humanity housing project and grant update > Update on Freedom of Information Act Requests > Hazmat Grant update 6. Board of Directors Announcements  >• Mayor Pat McCabe announced that Visit Hot Springs will be installing free Hot Springs license plates on May CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Larry Williams duly seconded by Director Suzanne Davidson that the Consent Agenda be approved. Roll Call Mayor McCabe called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Fale, and McCabe, total 6. Voting "no" none, total 0; motion carried 6-0. 7. Consider Resolution No. R-17-83 A Resolution Revising The 2017 Budget By Appropriating Funds For Certain Prior Year Expenditures; And For Other Purposes. 8. Consider Resolution No. R-17-84 A Resolution Acknowledging The Northwoods Urban Forrest Park Feasibility Study Report. 9. Consider Resolution No. R-17-85 A Resolution Updating The Disadvantaged Business Enterprise (DBE) Plan For Intracity Transit. NEW BUSINESS 10. Consider Resolution No. R-17-86 A Motion entitled,"A Resolution Awarding A Contract To Van Horn Construction, Inc. For The Ouachita Water Treatment Plant Improvements Project," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Becca Clark. Discussion: Gary Carnahan, City Engineer spoke to the Item. Speakers: None Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Fale, and McCabe, total 6. Voting "no", none, total 0; motion passed 6-0 Whereupon the Motion was declared Adopted. 11. Consider Ordinance No. 0-17-17 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. A Motion entitled, "An Ordinance Waiving The Requirements Of Competitive Bidding And Declaring A Sole Source Designation For Certain Items And Services Related To Supervisory Control And Data  Acquisition (SCADA) System Integration, Diagnostics, and Repair, With Brown Engineers, LLC; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Gary Carnahan, City Engineer spoke to the Item. Speakers: None Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Fale, and McCabe, total 6. Voting "no", none, total 0; motion passed 6-0 Whereupon the Motion was declared Adopted. 12. Consider Ordinance No.0-17-18 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Larry Williams, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote,the motion unanimously carried 6-0. A Motion entitled, "An Ordinance Waiving The Requirements Of Competitive Bidding And Awarding A Contract To Brown Engineers, LLC. For SCADA Related Design Services; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Larry Williams. Discussion: Gary Carnahan, City Engineer spoke to the Item. Speakers: Director Larry Williams Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Fale, and McCabe, total 6. Voting "no", none, total 0; motion passed 6-0 Whereupon the Motion was declared Adopted. BOARD COMMENTARY 13. Board of Directors' Items for Discussion > Director Randy Fale discussed the Hazmat Grant and its significance. He thanked City Manager and Staff for this accomplishment. 14. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Larry Williams, that the meeting be adjourned; and upon voice vote, the  motion unanimously carried 6-0. The Meeting adjourned at 7:43 p.m. to meet again on Tuesday,June 6, 2017, at 7:00 p.m. : Cf\r^ In, ion DATE ATTEST: APPROV Lance Spicer,jbity Clerk CABE, MAY