Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. June 6. 2017 Board Chambers. Citv Hall Invocation by Pastor Bob Thornton Pledge of Allegiance to the Flag led by Caroline Dean Call to Order Meeting called to Order by Mayor Pat McCabe at 7:00 p.m. 1. Roll Call bv Citv Clerk Lance Soicer Present- Director Suzanne Davidson-District 1, Becca Clark-District 3, Larry Williams-District 4, Randy Pale-District 6, and Pat McCabe- Mayor. Absent- Elaine Jones- District 2. Vacant- District 5. Also present City Manager David Frasher and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Larry Williams made a motion, duly seconded by Director Becca Clark to approve the agenda. Upon voice vote, the motion unanimously carried 5-0. 3. Consider Minutes of the Board of Directors Meeting > Special Meeting held on May 9,2017 > Regular Meeting held on May 16, 2017 Motion to Approve the Minutes as Presented. Director Randy Pale made a motion, duly seconded by Director Becca Clark, to approve the minutes as presented. Upon voice vote, the motion carried 5-0. 4. Consider Recognition of Guests > Jim Pram to present the Hot Springs Metro Partnership Audit. 5. Citv Manager's Report City Manager David Prasher reported on the following items: > Citywide test of the emergency siren system on June 7**^ at noon > Green Initiatives handout > Operation "Clean Sweep" with in the Murray/Hazel Street area > Various City Advisory Board and Commission vacancies > Hot Springs Compost Facility hours of operation and fee changes > Parks and Trails completed landscaping of the Stormwater pocket park by Craighead Laundry > Groundbreaking of David P. Watkins Memorial Tunnel Park on June 16*"^ at Noon > Public Information will issue the first "Board Report" > Arkansas Municipal League Conference on June 14*"^ -16*'' in Little Rock > David Prasher will take PTO on June IB*** for his daughter's fourth Birthday 6. Board of Directors Announcements > Director Suzanne Davidson said It's Good Food food truck is parking their truck on Park Avenue 7. Assistant Mayor Announcement > Mayor Pat McCabe announced that Director Randy Pale will serve as Assistant Mayor from July 2017 thru December 2017 8. Meeting Dates > Mayor Pat McCabe acknowledged the Board Agenda and Meeting Dates for July 2017 thru December 2017 CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Larry Williams duly seconded by Director Suzanne Davidson that the Consent Agenda be approved. Roll Call Mayor McCabe called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Pale, and McCabe, total 5. Voting "no" none, total 0; motion carried 5-0. 9. Consider Resolution No. R-17-87 A Resolution Applying And Accepting A Grant With The State Of Arkansas (National Highway Traffic Safety Administration) For Two Pull-Time Probation Officers; One Part-Time Pile Clerk; And Various Supplies (D.W.I. Court Operations). 10. Consider Resolution No. R-17-88 A Resolution Authorizing The Piling And Acceptance Of A Grant With The U.S. Department Of Justice Pursuant To The Bureau Of Justice Assistance, Bullet-Resistant Vest Partnership Program. 11. Consider Resolution No. R-17-89 A Resolution Authorizing The Piling And Acceptance Of A Grant With CenterPoint Energy Community Partnership Grant Program For Safety Equipment. 12. Consider Resolution No. R-17-90 A Resolution Authorizing The Piling And Acceptance Of A Grant Prom The State Of Arkansas(D.W.I. And Other Drug Countermeasures And Occupant Protection Program). 13. Consider Resolution No. R-17-91 A Resolution Awarding A Contract For Backup Generator Installation At City Hall And The City Annex Building To All Service Electric. 14. Consider Resolution No. R-17-92 A Resolution Approving A Bid To Alpine Software For Record Management And Reporting Software For The Hot Springs Fire Department. 15. Consider Resolution No. R-17-93 A Resolution Approving A Bid To Nabholz Construction For Window Replacements At Hot Springs Central Fire Station. NEW BUSINESS 16. Consider Resolution No. R-17-94 A Motion entitled, "A Resolution Awarding A Contract For Construction Management Services On Various Wastewater Consent Administrative Order Related Projects To RJN Group," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Randy Pale.  Discussion: Gary Carnahan, City Engineer spoke to the Item. Speakers: None Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Fale, and McCabe,total 5. Voting "no", none,total 0; motion passed 5-0 Whereupon the Motion was declared Adopted. 17. Consider Resolution No. R-17-95 A Motion entitled, "A Resolution Awarding A Contract To Evans Construction, Inc. And Ouachita Children's Center For Facility Improvements Using Community Development Block Grant Funds," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Larry Williams. Discussion: Kathy Sellman, Planning and Development Director spoke to the Item. Speakers: Directors Randy Fale and Larry Williams spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Fale, and McCabe, total 5. Voting "no", none,total 0; motion passed 5-0 Whereupon the Motion was declared Adopted. 18. Consider Ordinance No.0-17-19 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Suzanne Davidson, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 5-0. A Motion entitled,"An Ordinance To Impose An Absolute Moratorium On Any Request For Speculative Information, Application For Permits, Licenses, Or Other Decisions Or Actions Relating To Medical Marijuana For 180 Days Within The City Of Hot Springs, Arkansas; Declaring An Emergency; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Suzanne Davidson. Discussion: Kathy Sellman, Planning and Development Director spoke to the Item. Speakers: Directors Becca Clark, Randy Fale, and Larry Williams spoke to the Item. Staff: None  Motion to Amend: Therefore, Director Becca Clark made a motion, duly seconded by Director Larry Williams to amend the Ordinance to reduce the period of the Moratorium from 180 days to 90 days. Roll Call: Mayor Pat McCabe called for a vote on the Motion to amend; and upon roll call, the following voted "aye Directors Davidson, Williams, Clark, Fale, and McCabe,total 5. Voting "no", total 0; motion passed 5-0 Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Fale, and McCabe, total 5. Voting "no", none, total 0; motion passed 5-0 Whereupon the Motion was declared Adopted. City Attorney Brian Albright then read the Emergency Clause located in Section 7. Upon completion Director Larry Williams made a motion,duly seconded by Director Becca Clark to approve the Emergency Clause. Upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Fale and Mayor McCabe,total 5. Voting "no", none, total 0; motion carried 5-0. 19. Consider Ordinance No. O-17-20 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Larry Williams, duly seconded by Director Randy Fale, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 5-0. A Motion entitled, "An Ordinance Amending Hot Springs Code, The Sign Code (Ordinance 5086 As Amended), By Repealing Ordinance No. 5639 §l(b); Hot Springs Code §16-5-l(b); And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Suzanne Davidson. Discussion: Kathy Sellman, Planning and Development Director spoke to the Item. Speakers: Director Suzanne Davidson spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Faie, and McCabe, total 5. Voting "no", none, total 0; motion passed 5-0 Whereupon the Motion was declared Adopted. 20. Consider Ordinance No.0-17-21 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Randy Fale, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 5-0. A Motion entitled, "An Ordinance Amending The Hot Springs Code Title 15, The Mechanical, Electrical, Plumbing And Gas, And Fire Prevention ("Building") Codes, By Providing Certain Incentive Construction Permit And Plan Check Fee Waivers To Hot Springs Housing Authority; Declaring An Emergency; And For Other Purposes," was taken from the agenda and read by title only (City Attorney).  Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Faie, duly seconded by Director Becca Clark. Discussion: Kathy Sellman, Planning and Development Director spoke to the Item. Speakers: None. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Fale, and McCabe, total 5. Voting "no", none, total 0; motion passed 5-0 Whereupon the Motion was declared Adopted. City Attorney Brian Albright then read the Emergency Clause located in Section 2. Upon completion Director Larry Williams made a motion, duly seconded by Director Suzanne Davidson to approve the Emergency Clause. Upon roll call, the following voted "aye" Directors Davidson, Clark, Williams, Fale and Mayor McCabe, total 5. Voting "no", none,total 0; motion carried 5-0. BOARD COMMENTARY 21. Board of Directors' Items for Discussion > Director Larry Williams complemented the Staff on the preparation of the Green Initiatives handout. > Mayor Pat McCabe gave an update on several City events from the past two weeks. > Mayor Pat McCabe thanked Staff for their preparation of the Green Initiatives handout. > Director Randy Fale acknowledged the Hot Springs Police Department in their winning the Throw Down Challenge between the Hot Springs Fire Department and the Hot Springs Police Department. 22. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Randy Fale, duly seconded by Director Suzanne Davidson, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 5-0. The Meeting adjourned at 8:06 p.m. to meet again on Tuesday, June 20, 2017, at 7:00 p.m. DATE: C 7a ATTEST:( AQM APPRO Spicar, City Clerk McCABE, MAY